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How to Be Productive and Effective: 10 Lessons from Great Leaders

How to Be Productive and Effective: 10 Lessons from Great Leaders
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Productivity is not about getting things done. Productivity is, in fact, about getting things done efficiently and effectively. Let’s face it, this can be a challenge. Life is complicated and you often have to face challenges that you didn’t expect. At the same time, you can easily get distracted by little things — or big ones, like friends dropping by, Facebook and other fun things.

So, how can you be productive and get things done in a world of distractions? How can we bring our life and work projects to completion? Learn from some of the greatest leaders of all time and apply it to your life in a way that make sense to you. Here are 10 things you can learn from greatest leaders and how you can apply it to your life too.

1. Think Big

The first step in being productive is having your mind on a completely different level. Once you decide what you want, go after it.  Thinking big is the key to setting goals and achieving them.

So, how you get to do this? Start dreaming… Create great dreams and big goals.

It always seem impossible until is done! – Nelson Mandela

2. One Step at a Time

Now, you have great dreams and an objective. You may be thinking big, but you must also know how to take things slowly. The real work in getting things done is not about dreaming but instead about planning every little step that you are going to take in order to be get there. Learn to take small sure steps rather than taking big uncertain steps. This will help you get things done effectively.

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“Great acts are made up of small deeds.” – Lao Tzu

3. Perseverance

Taking small steps still does not give you the assurance that you will be immediately productive. Sometimes you will meet up against obstacles and you’ll have to figure out how to get around them. Even if you come off your path, you must try to find a way back to it.

I have not failed, I have 10,000 other ways that won’t worl – Thomas Edison

4. Do Not Settle

If you have a big dream, don’t settle for less than that dream. But at the same time, remember to savor the journey to achieving it. Each small event, each small task is a step in getting to your dream. If your dream is to be a big-time singer, you’ll have to sing in a lot of small venues, often for no pay. While this may not be the dream in and of itself, you can savor each of these experiences, enjoy them and learn from them.

Experience is the teacher of all things – Julius Caesar

5. Have a Proper Mindset

This seems to take you back to the first key, but if you will have a proper mindset about the idea of having a proper mindset, you will know that it isn’t. Mindset is not about dreaming but looking at things from different perspectives.

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Set your mind toward your task and you can achieve it. Worrying about failure or other problems will only distract you. Try and keep your eyes on the prize.

Whether you think you can, or you think you can’t – you’re right – Henry Ford

6. Change

Sometimes, we have to change in order to pursue our goals. Our own behavior is often counter productive.

Being productive requires flexibility. Obviously, if you are not being productive something is not working and you must change.

To improve is to change; to be perfect is to change often. – Winston Churchill

7. Take Risks

When you change, you will be able to take risks and expand your opportunities and achieve the expected results. Life is about taking chances. Opportunities come only once if you don’t take them someone else will.

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Taking risks is not only about business opportunities or related topics it is in fact about productivity. Being curious and taking the risk of doing that extra task to aim for excellence will in fact show you that you can produce more in the same time span. Challenge yourself. This way, you will not have any regrets about not trying to do more. It’s better to fail than to not try at all.

Go out on a limb. That’s where the fruit is. – Jimmy Carter

8. Do Not Just Do Something

You may be taking risks, changing and moving, but movement is a lot different than taking action. Do not just do something in order to get it done. Do not just do stuff, do things that matter and are taking you closer to your goals. Once this act became a habit, it will be difficult to change.

If you are doing just stuff you may want to go back to tip six. You must change it!

Never confuse motion with action – Benjamin Franklin

9. Connect with Your People

To be productive, you must know how to effectively communicate with people. Why? Because there is no man that can do it all. Being an effective communicator allows you to delegate tasks that are not your forte and leverage the strengths of others.

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You must learn to let go, but to get there you must communicate effectively the expected outcomes. Focus on your core competencies. Do what you are suppose to be doing not learning what others can do better.

Surround yourself with the best people you can find, delegate authority, and don’t interfere as long as the policy you’ve decided upon is being carried out. – Ronald Reagan

10. Aim for Excellence

This may be the last on our list, but it is also ranked as a 10. You must consistently aim for excellence make it a habit. It will also influence other people around you.

I must add that the act of excellence does not mean perfection. It means doing the right thing to get the right results. Do the right things in life, for your business, for your family and focus! Take the steps required to produce excellent outcomes.

Be a yardstick of quality. Some people aren’t used to an environment where excellence is expected. – Steve Jobs

So, there you have it 10 things that great leaders can teach us and how to apply it to your productivity and goals achieving process.

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What to do next? Evaluate yourself and not just keep yourself busy, be productive.

Featured photo credit: gothick_matt via farm4.staticflickr.com

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Jorge Gasca

Entrepreneur, Digital Marketing, Project Management, Planning Hacker

How Not to Be Broke—10 Powerful Books to Learn about Money Management How to Be Productive and Effective: 10 Lessons from Great Leaders

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Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
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No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

More on Building Habits

Featured photo credit: Unsplash via unsplash.com

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Reference

[1] Getting Things Done: Trusted System

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