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How to Make the Pomodoro Technique More Productive

How to Make the Pomodoro Technique More Productive

The Pomodoro technique is a time management method developed to increase your productivity. The theory is simple: you break down your work into periods and then take short, scheduled breaks. I’ve been using this technique for a while and even if it really helped me focus on one task at a time I was missing something. Indeed, I found the Pomodoro Technique very restrictive and not user friendly. My main concern was about the “timer” which is not really friendly, but I finally found a solution—an alternative to this unkind timer: the musical timer!

The Pomodoro Technique in a Few Words

The Pomodoro Technique is really simple to understand: you work for 25 min, and then you take a 5 min break. After 4 Pomodoro slots you take a longer break. In order to work with this method, you first need to break down your to-do list into 25-minute periods. If a task is going to take you more than 25 minutes then you can set up several periods for one task (you’ll be surprised how long certain projects can take!).

Your to-do list is organized, so now you’re ready to get started. You only need a timer to set up the 25 minute slot—you can use a kitchen timer, your iPhone timer or the mobile application Pomodoro timer. This timer is here to help you focus on what you have to do. In fact, during those 25 minutes you’re not going to do anything else except the task you planned to do. Then at the end of the period the timer will ring to notify you that you can now take a break.

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The basic idea is to have a short period of time in which you’ll only focus on a single task. During this period, you’re not supposed to check your emails, open your Facebook, or respond to your phone. I found this technique really useful for two reasons:

First, it really helps you focus for 25 minutes straight. You’ll meet your objectives by telling yourself that you’re not allowed to procrastinate during a slot.

Secondly, it helps you realize how long some tasks could take… and measure the effort you put forth to complete those tasks for less than stellar results.

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The downside of this technique is that it’s really not much fun; you have your timer on your desk, and it vibrates/rings when time is over, like a school bell (it brings up so many bad memories!) So I found a new way to make this technique more fun.

My Musical Timers

I’m a music lover—I love to listen to it when I work, at home, or in my car. Most of the time, when I have a very specific task to do, I would just listen to music to isolate myself in my bubble. It feels great because I can really focus on what I need to do, and I can’t hear what people are saying around me so I don’t get distracted.

That’s how I started to use my playlists as personal Pomodoro timers. One day I was listening to a 30 min music mix I had made a few weeks before. I told myself: “Okay, you have this article to write and you’ll have until the end of the mix to write it”. It worked really well, as the music helped me focus on my task and still had a limited time to complete my task.

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From then on, I made few other mixes from 25 to 40 minutes that I would use as Pomodoro timers! No more unpleasant ringing to notify me that It was time to take a break, and I could still track the time I was spending on a task.

How do I manage my time with my musical Pomodoro timers?

This is really simple. In the morning I check my to-do list, and for that I use the collaborative task management application Azendoo. I prioritize the things I have to do and I estimate how long each task is probably going to take me. Then I select a musical mix for each task and I start working. I even add the link to my music mix in my task description so when I open it I start the music and I begin to work immediately.

When each mix is over, I’ll take a 5 minutes break (I check my emails, go grab a cup of coffee, check my Facebook, phone, etc.) and then go on to the next task and the next music mix. It really makes me much more productive because I know that I’m done when the music is over, and it’s way more pleasant than a ringtone!

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Now, I don’t really respect the 25-min slots anymore. Instead, I use mixes with different lengths and I affect them to my task according to their level of difficulty. Of course this technique is not going to work for everyone, but if you love to listen to music at work, give it a try!

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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