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How to Make the Pomodoro Technique More Productive

How to Make the Pomodoro Technique More Productive

The Pomodoro technique is a time management method developed to increase your productivity. The theory is simple: you break down your work into periods and then take short, scheduled breaks. I’ve been using this technique for a while and even if it really helped me focus on one task at a time I was missing something. Indeed, I found the Pomodoro Technique very restrictive and not user friendly. My main concern was about the “timer” which is not really friendly, but I finally found a solution—an alternative to this unkind timer: the musical timer!

The Pomodoro Technique in a Few Words

The Pomodoro Technique is really simple to understand: you work for 25 min, and then you take a 5 min break. After 4 Pomodoro slots you take a longer break. In order to work with this method, you first need to break down your to-do list into 25-minute periods. If a task is going to take you more than 25 minutes then you can set up several periods for one task (you’ll be surprised how long certain projects can take!).

Your to-do list is organized, so now you’re ready to get started. You only need a timer to set up the 25 minute slot—you can use a kitchen timer, your iPhone timer or the mobile application Pomodoro timer. This timer is here to help you focus on what you have to do. In fact, during those 25 minutes you’re not going to do anything else except the task you planned to do. Then at the end of the period the timer will ring to notify you that you can now take a break.

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The basic idea is to have a short period of time in which you’ll only focus on a single task. During this period, you’re not supposed to check your emails, open your Facebook, or respond to your phone. I found this technique really useful for two reasons:

First, it really helps you focus for 25 minutes straight. You’ll meet your objectives by telling yourself that you’re not allowed to procrastinate during a slot.

Secondly, it helps you realize how long some tasks could take… and measure the effort you put forth to complete those tasks for less than stellar results.

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The downside of this technique is that it’s really not much fun; you have your timer on your desk, and it vibrates/rings when time is over, like a school bell (it brings up so many bad memories!) So I found a new way to make this technique more fun.

My Musical Timers

I’m a music lover—I love to listen to it when I work, at home, or in my car. Most of the time, when I have a very specific task to do, I would just listen to music to isolate myself in my bubble. It feels great because I can really focus on what I need to do, and I can’t hear what people are saying around me so I don’t get distracted.

That’s how I started to use my playlists as personal Pomodoro timers. One day I was listening to a 30 min music mix I had made a few weeks before. I told myself: “Okay, you have this article to write and you’ll have until the end of the mix to write it”. It worked really well, as the music helped me focus on my task and still had a limited time to complete my task.

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From then on, I made few other mixes from 25 to 40 minutes that I would use as Pomodoro timers! No more unpleasant ringing to notify me that It was time to take a break, and I could still track the time I was spending on a task.

How do I manage my time with my musical Pomodoro timers?

This is really simple. In the morning I check my to-do list, and for that I use the collaborative task management application Azendoo. I prioritize the things I have to do and I estimate how long each task is probably going to take me. Then I select a musical mix for each task and I start working. I even add the link to my music mix in my task description so when I open it I start the music and I begin to work immediately.

When each mix is over, I’ll take a 5 minutes break (I check my emails, go grab a cup of coffee, check my Facebook, phone, etc.) and then go on to the next task and the next music mix. It really makes me much more productive because I know that I’m done when the music is over, and it’s way more pleasant than a ringtone!

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Now, I don’t really respect the 25-min slots anymore. Instead, I use mixes with different lengths and I affect them to my task according to their level of difficulty. Of course this technique is not going to work for everyone, but if you love to listen to music at work, give it a try!

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Last Updated on May 26, 2020

Top 10 Reasons Why People Don’t Reach Their Goals

Top 10 Reasons Why People Don’t Reach Their Goals

With everything that happens around us, it is sometimes difficult to reach our goals. This is compounded if you have any of the reasons on the list below.

Luckily, in addition to the top 10 reasons why people don’t reach their goals, I’ve included a quick fix for each of them. So let’s get to it.

1. Creating Vague Goals

When you don’t know where you are going, it is really hard to get there. Many people set themselves up for failure when they set goals that are unclear. “I want to lose weight” sounds like a great goal but the people who set this kind of goal will never reach it. It is not because the people are not motivated or disciplined but because the goal is too general. Do you want to lose 5 lbs or 50 lbs?

Quick Fix:  Set SMART goals by being Specific, making sure they are Measurable, Achievable and Realistic, and last but not least — give yourself a Time deadline. If you want to go one step further, you may want to read The Missing Letter in Your Smart Goals.

2. Lacking a Higher Purpose

Goals can be set on any topic imaginable but if you don’t have a higher purpose, it makes it is easy to give up once the initial motivation and excitement wears off. Understanding how your goal is relevant to you allows you to persevere even when the going gets tough.

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Quick Fix: When setting your SMART goal, ask yourself how the goal is relevant to your life and what you want to achieve.

3. Procrastinating

Even when you have SMART goals that are relevant to your purpose, if you don’t get started, you’ll never achieve your goal. One of the most dangerous phrases is “I’ll do it later.”

Quick Fix: Make sure the goal has been broken down into manageable pieces and then start right away. Here are 11 Practical Ways to Stop Procrastination.

4. Not Taking Responsibility

Things will go wrong. That’s a fact of life. When something comes up and you don’t achieve your goal, who do you blame? Your boss who kept you at work late so you couldn’t work on your book or maybe the horrible weather that stopped you from going to the gym. If it’s not your fault, there is nothing you can do, right?

Quick Fix: Own up to not reaching your goals. When you take responsibility, you’ll become resourceful knowing that you have control over the attainment of your goals.

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5. Listening to People Who Discourage You

When you go for your goals, especially the big ones that really count and fit in with your purpose in life, it is inevitable that people will discourage you. There are many reasons for this: concern, jealousy, ignorance, etc. How many goals have already been given up on because other people decided they were not worth pursuing?

Quick Fix: This one is easy. As long as you know the purpose for your goal, ignore the naysayers. You can take what they are saying into consideration but make sure you make the final choice.

6. Starting Too Many Projects

I’m a starter. That sounds like a good thing but not when you start too many things, you don’t end up finishing many of them. This usually stems from the fear of missing out (FOMO) or being someone who has many ideas.

Quick Fix: Understand that you have a limited amount of time and that you can’t do everything. To deal with FOMO, realize that by not finishing, you are missing out on all the opportunities that open up when you finish the projects you are working on.

7. Being Negative

If you think you’re not going to make it, then you’re probably not going to make it. If you don’t believe you’re going to reach your goal, then when you fail, it is expected which makes it easy to stop trying. When you are optimistic and a setback occurs, you focus your energy on finding solutions because you truly believe there is one. If you believe that you suffer from bad luck, check out this article.

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Quick Fix: Consider the idea that optimism and pessimism are both expectations of the future. Each are equally likely to be true but which belief will help you lead a happier more fulfilled life? Instead of wasting your energy on complaining, spend that energy on learning.

8. Being Selfish

There are people out there that think it is silly to help others. They believe in taking and not giving. They are misers with their time, money and knowledge and are only interested in opportunities where they stand to benefit. Most big goals require the help of others and it is very difficult to help people who only care about taking.

Quick Fix: Serve others first. Always look for ways to add value to other people.

9. Surrounding Yourself with People Who Don’t Reach Their Goals

You are who you associate with. This may be hard to swallow for some people and there are always exceptions to the rule but for the most part, we act in accordance with the people around us. This comes from the strong ad natural desire to belong and to be accepted (think of all the dumb things you did in high school just to fit in).

Quick Fix: Associate with people who always reach their goals.

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10. Watching Too Much TV

Not all TV is bad but if you are watching TV then most likely you are not doing anything to move one step closer to your goal. The problem with TV these days is that it is captivating. There are programs for all interests and hobbies and the shows keep getting better and better. Those who watch alot of TV usually don’t reach their goals and perhaps people watch TV because they don’t have any goals.

Quick Fix: Shut off the TV. Cancel the cable. Pick up a book that will help you move one step closer to your goal. Here are 6 Steps to Remove TV from your Life.

Do you have anything to add? What do you think are the reasons why people don’t reach their goals and what are your thought about the 10 reasons we have listed here. Feel free to give your own effective quick fixes for the different reasons in the comments section below.

Featured photo credit: Kyle Glenn via unsplash.com

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