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How to Make the Pomodoro Technique More Productive

How to Make the Pomodoro Technique More Productive

The Pomodoro technique is a time management method developed to increase your productivity. The theory is simple: you break down your work into periods and then take short, scheduled breaks. I’ve been using this technique for a while and even if it really helped me focus on one task at a time I was missing something. Indeed, I found the Pomodoro Technique very restrictive and not user friendly. My main concern was about the “timer” which is not really friendly, but I finally found a solution—an alternative to this unkind timer: the musical timer!

The Pomodoro Technique in a Few Words

The Pomodoro Technique is really simple to understand: you work for 25 min, and then you take a 5 min break. After 4 Pomodoro slots you take a longer break. In order to work with this method, you first need to break down your to-do list into 25-minute periods. If a task is going to take you more than 25 minutes then you can set up several periods for one task (you’ll be surprised how long certain projects can take!).

Your to-do list is organized, so now you’re ready to get started. You only need a timer to set up the 25 minute slot—you can use a kitchen timer, your iPhone timer or the mobile application Pomodoro timer. This timer is here to help you focus on what you have to do. In fact, during those 25 minutes you’re not going to do anything else except the task you planned to do. Then at the end of the period the timer will ring to notify you that you can now take a break.

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The basic idea is to have a short period of time in which you’ll only focus on a single task. During this period, you’re not supposed to check your emails, open your Facebook, or respond to your phone. I found this technique really useful for two reasons:

First, it really helps you focus for 25 minutes straight. You’ll meet your objectives by telling yourself that you’re not allowed to procrastinate during a slot.

Secondly, it helps you realize how long some tasks could take… and measure the effort you put forth to complete those tasks for less than stellar results.

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The downside of this technique is that it’s really not much fun; you have your timer on your desk, and it vibrates/rings when time is over, like a school bell (it brings up so many bad memories!) So I found a new way to make this technique more fun.

My Musical Timers

I’m a music lover—I love to listen to it when I work, at home, or in my car. Most of the time, when I have a very specific task to do, I would just listen to music to isolate myself in my bubble. It feels great because I can really focus on what I need to do, and I can’t hear what people are saying around me so I don’t get distracted.

That’s how I started to use my playlists as personal Pomodoro timers. One day I was listening to a 30 min music mix I had made a few weeks before. I told myself: “Okay, you have this article to write and you’ll have until the end of the mix to write it”. It worked really well, as the music helped me focus on my task and still had a limited time to complete my task.

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From then on, I made few other mixes from 25 to 40 minutes that I would use as Pomodoro timers! No more unpleasant ringing to notify me that It was time to take a break, and I could still track the time I was spending on a task.

How do I manage my time with my musical Pomodoro timers?

This is really simple. In the morning I check my to-do list, and for that I use the collaborative task management application Azendoo. I prioritize the things I have to do and I estimate how long each task is probably going to take me. Then I select a musical mix for each task and I start working. I even add the link to my music mix in my task description so when I open it I start the music and I begin to work immediately.

When each mix is over, I’ll take a 5 minutes break (I check my emails, go grab a cup of coffee, check my Facebook, phone, etc.) and then go on to the next task and the next music mix. It really makes me much more productive because I know that I’m done when the music is over, and it’s way more pleasant than a ringtone!

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Now, I don’t really respect the 25-min slots anymore. Instead, I use mixes with different lengths and I affect them to my task according to their level of difficulty. Of course this technique is not going to work for everyone, but if you love to listen to music at work, give it a try!

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How to Increase Brain Power: 10 Simple Ways to Train Your Brain

How to Increase Brain Power: 10 Simple Ways to Train Your Brain

How often do you think about your brain? Do you ever stop to marvel at its incredible power and supreme cleverness? Or at least check in and give it a little spring clean and a recharge it from time to time?

If you’re like the majority, then your answer will likely be “no”.

Astoundingly, we only use around 10% of our brains yet we seldom think to invest in a little training every now and then.

For a long time, scientists believed that we were stuck with the brain we were born with! Luckily for us, that hypothesis has gone out the window!

Enter neuroplasticity – a new theory that has proven one very incredible fact: Our brains can change.

This means, if you’re not very intelligent in one area – that’s OK! You have the option to literally ‘change that area of your brain’ through some little trainings.

Your brain is a muscle. You need to exercise it regularly.

The exciting thing is that you don’t have to be a millionaire to increase your brain capacity. All you need to do is invest some time to regularly train your brain.

So how to increase brain power?

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Here are 10 simple ways to increase your brain power and improve your intelligence!

1. Do something new

When you experience something ‘new’, that actually ‘stimulate’ your brain!

Don’t get stuck in a rut doing the same old things – the only way to change the structure of your brain is to do something new. This creates new neural pathways, increasing your intelligence level.

You could take a new route to work, try a new recipe for dinner, or even a new form of exercise – mix them up!

2. Ditch the GPS

Gone are the days of map reading! Sat Nav may have made our lives easier, it has also made our brains lazier and less efficient at the same time!

Go back to the old school and use a map to navigate every now and then. This exercises the part of your brain responsible for understanding spatial relationships.

3. Ban the calculator

Remember back at school when we were taught to use our brains to do simple sums like times tables? It’s incredible how we now rely on devices like smart-phones and laptops to calculate really simple equations.

Resist the urge to work things out using an external device and use the device you were born with – your brain!

4. Be curious

Instead of taking everything at face value, get into the habit of questioning everyday things/products, services that you come into contact with.

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By being ‘curious’ and questioning everything, you force your brain to innovate and create new ideas.

Curiosity may have killed that cat but it created super important things like electricity and computers!

5. Think positive

Stress and anxiety kill existing brain neurons and also stop new neurons from being created.

Research has shown that positive thinking, especially in the future tense, speeds up the creation of cells and dramatically reduces stress and anxiety.

Try and get a handle on negative thoughts and make an effort to replace them with positive ones.

Not sure how to do it? Take a look at this article:

How to Turn Off Negative Thoughts in Your Mind

6. Exercise regularly

It’s been proven that regular exercise helps to increase brain function and enhances neurogenesis. This means that every time you exercise, you are creating new brain cells!

Here’re 5 Ways to Find Time for Exercise, get off the couch and get moving!

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Your brain will thank you for it.

7. Train your memory

How often do you hear people say “I wish I had a better memory!’ Yet no-one does anything about this!

If you discipline yourself to memorize phone numbers and other important numbers (passport, credit card, insurance, driving license) you will start to see a marked improvement in your memory.

8. Eat healthy

Our diets have a HUGE impact on brain function. Our brains consume over 20% of all nutrients & oxygen that we consumed – so remember to feed your brain with the good stuff! (i.e. fresh fruit and veg & plenty of OMEGA 3 oils found in oily fish)

Here’re more healthy foods that will boost your brain power:

10 Healthy Foods That Make You Smarter

9. Read a book

Reading relieves tension and stress, which is brain-cell killers because it’s a form of escapism.

Research has also shown that using your imagination is a great way to train your brain because you force your mind to ‘picture’ what you are imagining. Reading is a great way to trigger your imagination!

Reading every day helps your thinking and imagination, learn more about it here:

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10 Benefits of Reading: Why You Should Read Every Day

10. Get enough sleep

Sleep is like a mini detox for the brain. This is when your body regenerates cells and removes all the toxins that have built up during the day.

Get to bed between the hours of 9pm and midnight to benefit from the most effective hours of sleep!

If you have difficulty sleeping, you should read this guide:

The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

An intelligent brain comes from hard work

If you do take my suggestion and do these things consistently, you’ll soon realize your brain is sharper and you can remember more stuff.

You don’t need to do everything all at once, pick one to two and start making them your daily habit.

Intelligence comes from hard work. Make effort to train your brain and you’ll become smarter.

Featured photo credit: Pexels via pexels.com

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