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How to Focus Your Attention and Improve Productivity with 7 Simple Tips

How to Focus Your Attention and Improve Productivity with 7 Simple Tips

Three Types of Attention

1. Focused Attention

2. Sustained Attention

3. Divided Attention

1. Focused attention is short-term by nature. Think about the last time you were thinking about an idea and someone unexpectedly knocked on your office door. You experienced focused attention just in that instant as your attention was drawn away from what you were working on, and you were forced to focus your attention on the knock at the door. Other examples are having your phone ring or sitting at a table and having a waiter drop a plate just behind you – these startling events are usually short-lived and can last as few as eight seconds.

2. Sustained attention is the attention of productivity, concentration, awareness, and meaningful focus.  Sustained attention allows you to focus your full attention on one task without interruption or distraction.  It requires complete concentration over sustained periods of time. Sustained attention is required to learn, to think, to create, to invent, to plan. Sustained attention not only requires focus but it requires the even more difficult ability to keep other distractions from pulling your thoughts away. As a writer, I will find myself in the middle of a project and look up and hours will have passed. This type of attention is often referred to “being in the zone” and it is in these divine moments of sustained attention you will find yourself wrapped up doing tasks that you love to do, utilizing the very best of your skills, challenging you to your limits. It is inside these moments of sustained attention that we experience fulfillment and joy and hope and we believe our life has meaning. When you are able to concentrate your full attention, your focus and your full energy – this is when you will dramatically improve your daily productivity.

3. The third type of attention is divided attention, often referred to as multi-tasking. Divided attention is so prevalent in America today that we eat in our cars as we drive to work, we answer emails on our computers as we listen in to staff conference calls, and we text as we sit at the dinner table. Divided attention is not really attention – it is actually “task-switching.”  You are typing a report that is due in an hour and an email alert pops up on your computer.  In the instant you saw the email pop on your screen, your mind shifted tasks from focusing your attention on the report to the email alert, and as you switch back to the task of writing the report, your mind has to reread the sentence or thought you were working on. Back and forth, switching from task to task, having to back up just a little bit during each switch – what did that email say? – where was I in the report?  And, the end result is lower productivity and the release of stress hormones and adrenaline.

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Attention is your brain’s ability to consciously choose what you will see at any given time.

Just for a moment stop what you are doing and become aware of what is happening in this moment. Your brain is a spectacular decision maker – all on its own. When you stop even for a moment and pay attention you can tell what you are wearing, what you are sitting on, the temperature of the air around you, can you hear the hum of the air conditioner or the heater, the sound of the train in the distance, you can even feel the watch on your wrist.

Just for a moment think about the importance of your brain’s ability to filter out all of the unimportant data. Attention is the ability to remove the distraction, interruption, and chaos from your life and choose to improve your ability to lengthen your brain’s ability to hold sustained attention.

The 7 steps to improve your daily productivity

Productivity is a powerful experience. Think of those amazing days where you start and actually finish projects.

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Today’s business world has taken the word productivity and replaced it with a sense of urgent busy-ness: taking a random to-do list and attempting to get as many check marks as possible.

1. Slow down.

Productivity comes from the word “produce,” often seen as an agricultural term meaning to bring forth a crop, to create something totally new,  to plant seed and grow a crop over a specific season. Being truly productive takes time.  To be productive used to mean to be attentive to something – as in “tending your crops.”

2. Think.

Improving your productivity will require you to increase your ability to focus your full attention on one thing at a time.  Building up your sustained attention span simply requires practice. Begin by setting aside as little as seven minutes at a time to think about what you need to accomplish. Taking the time to think and create a daily written plan of action can make a life-changing impact on your ability to be truly productive.

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3. Be specific – narrow your goals.

The fewer choices you have to make each day, the greater your productivity will be.  If one person has 10 goals to accomplish and another person has only one goal, the second person who has taken the time to clarify exactly what they want to accomplish is much more likely to accomplish their goal.

My friend Jason Womack says, “Allyson, if everything seems important, then nothing is really important.”  Jason is right. By narrowing your focus you will increase your productivity.

4. Sequence the necessary action steps to complete each project or task.

This may very well be the best-kept secret regarding attention and the improvement of daily productivity. You cannot just place a time on your calendar or in your smart phone to work on a project.

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Assume you have a budget review due on Friday and you have scheduled two hours on Thursday morning to complete that project. You wake up and look at your smart phone and you see a “label” naming an event on your calendar “10 am to 12 pm work on budget review.”

At 10 am you sit down at your desk and all you know is that you have a budget review due tomorrow.  You can’t just sit down and “do a project.”  You can only do one single activity at a time and those activities need to be sequenced in an order that allows you to end that block of time with a finished project.

5. Schedule an appropriate amount of time on your calendar to accomplish each task.

You might think this could be left out, but there is a lot of “mental accounting” when we begin to allocate the hours in our day.  You think a project will only take thirty minutes to finish, but it takes you thirty minutes to get your teammate off their conference call and into your office so you can finish the original thirty minute project.

6. Remove the distractions, interruptions, chaos, and clutter.

Distractions, interruptions, chaos, and clutter simply increase the number of choices you have each day for what you can do with your time.  When you are ready to improve your productivity – you have to prove it.  Put your cell phone in a different room. Turn off the TV. Deal with the problems. And, clean up your office.

7. Go be productive.

The final step now is to “do what you said you would do.” Go produce new ideas. Invent new inventions. Finish the goals you start. Be attentive. Tend to your tasks.

 Focus your full attention, talent, time, and energy and you will improve your productivity.

More by this author

Allyson Lewis

Allyson is a nationally acclaimed author, motivator, speaker, time management, productivity strategist, and executive coach.

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Published on March 19, 2019

How Your Attitude Determines Your Success

How Your Attitude Determines Your Success


Do you remember the last time you faced a major setback–when you felt so low, that nothing seemed to make you happy? No matter how hard you tried, you just felt like the world was against you. Perhaps it was a bad relationship, or the loss of a loved one… maybe something bad happened at work? Whatever it may be, could you recall how your attitude was towards that situation?

Often when we’re caught in an unhappy situation, we feel limited and sometimes trapped. We want to get out of it as quickly as we can, but it’s never quite that simple.

Unfortunately, some people can remain in that terrible situation for weeks, months or even years; while others may come out strong and ready to start over–or continue from where they left off–fairly quickly.

So what sets these two groups apart?

The answer is their attitude.

Attitude is everything when it comes to achieving a goal, and tackling a setback or problem. 

When you’re able to have a positive mindset, you’ll be able to break free of your limitations that are holding you back.

A positive attitude also goes a long way in ensuring you come out victorious from whatever limitations that were holding you back before. It transforms not just your mental state, but your physical and emotional well being. It is the key to lasting total transformation.

Positive Attitude Brings About Positive Health 

When you’re stuck in a rut, often the first thoughts that run through your head are negative, thus your outlook likely becomes pessimistic. But, if you can transform those thoughts into more positive ones, then you’re on your way to talking yourself out of that rut, which allows you to move forward.

Of course, positive thinking doesn’t mean ignoring all the bad or unpleasant feelings altogether. It just means that you approach unpleasantness in a more positive and productive way–instead of taking everything as a victim to negative circumstances, you see it as an opportunity to learn and grow.

Be aware of self talk!

These automatic thoughts can be positive or negative. Some of your self talk comes from logic and reason, while other self talk may arise from misconceptions that you create. Others could come from external sources such as negative people around you, or messages from the media.

The key is to surround yourself with positive influences that can help turn those negative thoughts into positive, more productive actions.You’ll not only feel better about the situation, but in the long run, positive thinking can lower your levels of distress and depression and give you better coping skills during hardships.

Researchers studying the effects of positive thinking and optimism on health have also found that positive thinking may provide increased life span, better cardiovascular health and reduced risk of death from cardiovascular disease, and even greater resistance to the common cold!

It’s unclear why people who engage in positive thinking experience these health benefits, but one theory is that having a positive outlook enables you to cope better with stressful situations, which reduces the harmful health effects of stress on your body.

It’s also thought that positive and optimistic people tend to live healthier lifestyles — they get more physical activity, follow a healthier diet, and don’t smoke or drink alcohol in excess.

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Suffering is Inevitable, So It’s Best to Accept It 

Now, one thing that everyone goes through at some point, is suffering. It’s a harsh reality, yet you can’t actually avoid it. We experience suffering as the result of unhappiness, fear, anger, loss or frustration. In fact, it would be hard to even imagine the feeling of happiness if we never experienced suffering! How would we ever compare it?

So instead of wallowing in sorrow about the suffering you have endured, take the suffering as an opportunity for change. Did you get laid off from your job? Perhaps this would be a good time to re-assess your career goals.

Rather than feeling negative and stuck, use your time and energy to find opportunities which will put you ahead. With the right attitude, anything can seem possible.

This may sound crazy, but suffering is the secret to being successful! 

Here’s what I mean. It’s impossible to think of new ideas or understand new experiences without stepping outside of your comfort zone. Anyone who has met great successes has also faced many failures, as nobody wins on every try.

To propel you toward success, find a way to track your progress and to set and celebrate small benchmarks. It may be helpful to conduct a weekly review to assess where you are and acknowledge all of the small wins of the week. Every accomplishment, no matter how small, is an achievement; so, be sure to take note of them.

Tracking your progress is also a great way to find and mitigate triggers and hindrances that impede your progress. The point is, you’re making progress; even if it feels like suffering, you can see that it’s leading you to joy.

Remember, don’t compare yourself to others. Only compare yourself to who you were yesterday. Each step you make towards progress is making you a better version of you.

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Gratitude Goes a Long Way in Shaping Attitude 

Now, this may seem difficult to do when you’re already feeling down, but having gratitude is a very useful when you’re trying to navigate your way out of a setback. Being grateful for existing accomplishments and the supports in your life will help you see them more clearly, build your own confidence, and give you a better overall outlook on what your limitations really are and what you have to do to overcome them.

With a grateful attitude, you limit the damage of negative influences, and strengthen the impact of positive ones.

Being grateful, even during the toughest of times, steers your attitude towards a more positive one, allowing you to get back on your feet much more quickly. Many studies done on gratitude have shown positive results for people who practice regularly, such as improvement in relationships and in mental health. There’s even studies that show higher motivation in work settings due to a simple ‘thank you’ from managers to their subordinates.

Believe in Yourself and Your Truth

This is often easier said than done, but is also the most empowering truth to overcoming your setbacks and limitations in life.

Many people find it hard to keep a positive attitude during tough times because they lack inner confidence. They doubt their abilities because of the ‘failure’ that they’re experiencing, and don’t think that they can rise above again.

But, confidence doesn’t just come from talent, luck or easy opportunity. Confidence comes from overcoming difficulties and facing your fears head on. 

Confidence is a result of getting out of your comfort zone. The more you do this, the more confident you’ll be, and the more positive your attitude will be. Confidence will help you see your goals more clearly, find your strengths within, reach your goals and overcome your limitations much more quickly.

Here’s a quick story about my own struggles helping me get ahead:

When I first started Lifehack, it took a long time to gain a solid readership. Just getting 100 visitors was a challenge and took a good bit of time. I had great ambitions for this site, yet it seemed like I was doomed to fail. I received plenty of criticism, too. Some people thought that the world didn’t need yet another self help site, others offered the opinion that there was something wrong with the idea itself and I was making a mistake.

It was hard for me not to listen to them and, at some times, agree. But, persistence is key, and in the end I chose to believe in my truth.

I worked tirelessly changing the site layout, restructuring articles, and making the site more user friendly. Slowly, I expanded to a team with the hiring of some extremely dynamic and talented people. With each determined effort, the site grew in popularity, and a few years later, we had influenced millions–and continue to do so.

Pushing myself out of my comfort zone and facing every challenge head on were the greatest contributing factors to increasing my confidence. So welcome the challenges that come; don’t avoid them, as they’re all opportunities in disguise to feed your growth.

Your Attitude Sets the Tone for Success 

Do you see the importance of having a positive attitude? It is so much more than a mindset or state of mind. Your attitude sets the tone for every action and behavior that follows after, and that will determine how long it takes for you to break free from your current circumstance.

So if you’re currently in an unhappy situation, why not give it a try and look at things from a more positive outlook? As mentioned, not only does having a positive attitude bring about favorable outcomes, it also brings about positive health in the long run.

Embracing hardship as it is, and using it as a learning experience to grow, will also make you stronger. And, whether you’re going through good or bad times, practicing gratitude will no doubt help to limit the damage of negative influences, and strengthen the impact of positive ones.

Lastly, in any circumstance, you are your greatest barrier to success, which is why it’s important to always believe in yourself!

You will always have the power to be in control of your situation because your attitude is determined by you. So start harnessing all that positive thinking to turn those limitations into strengths!

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Featured photo credit: Photo by Jonathan Francisca on Unsplash via unsplash.com

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