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How to Boost Productivity Through Building Momentum

How to Boost Productivity Through Building Momentum

Momentum has a profound effect on willpower and productivity. Negative momentum can hurt your productivity tremendously and positive momentum can help your productivity tremendously. This article will describe how to stop negative momentum, how to build positive momentum, and how to sustain it.

You might notice that when you’ve been sitting around all day, it’s a lot harder to go to the gym than when you’ve been busy all day. Conversely, when you’ve been working 12 hour days every day, it’s easier to keep working than when you come back from a long Summer vacation.

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Below are six tips on harnessing momentum to boost your productivity.

1. Cut Negative Momentum

Feeling unproductive can hurt your confidence and make you even more unproductive. You first must cut negative momentum before you can start building positive momentum. Recognize that what you’ve done (or not done) in the past is in the past. Don’t beat yourself up for something you can’t change. Be in the present moment. In the present moment, you have a choice about how to proceed. This is a tactic I’ve learned from meditation.

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2. Start with Small Wins

Like pushing a heavy object, going from standstill is the hardest part. Once you get it moving and start building momentum, it gets easier. For personal productivity, start with small, less intimidating tasks. Trying to tackle a huge task without a warm-up seems daunting. Failing to do so would be discouraging. Start small to build some momentum before trying to tackle bigger tasks. The confidence you get from the initial accomplishments will help you with larger tasks later on. To illustrate, if you want to run a marathon, you wouldn’t start by trying to run a marathon, you would start by trying to run a mile or two.

3. Reward Yourself for Accomplishments

Rewards give your brain some validation for hard work, which gives confidence and makes you crave more. Give yourself rewards after significant accomplishments. I’ve recently started taking James Altucher’s advice of writing a list of small wins and accomplishments at the end of the day–like a reverse to-do list. Writing down my accomplishments reinforces my productivity and helps build momentum. After major accomplishments you could go out for a nice dinner or dessert.

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4. Stay Consistent and Form a Habit

Once you build the initial momentum, sustain it by forming habits. Make a habit of continuing work hard and completing tasks. Do your best to stay on a consistent schedule. Get yourself used to working hard and completing tasks every day.

5. Take Pride in your Work

I’ve recently gained an appreciation for the feeling of pushing myself. I take pride in being productive. Pushing yourself, while difficult at the time, makes you stronger for the next time you need to work hard. Like running for those extra few minutes or doing that last rep at the gym, giving your brain and body the experience of pushing through will make it easier to push through next time.

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6. Take Breaks to Sustain Energy

Once you’ve built momentum, don’t forget to take breaks when appropriate to avoid burnout. Taking breaks will help you sustain your momentum and productivity over time. Be conscious of when you’re getting a lower return on the time you’re putting in, and just take a break. Keep yourself craving that feeling of pushing yourself. Don’t get sick of it. It might hurt your productivity in the short-term, but it will help you tremendously in the long-term to take breaks. Some feel they should always be pushing themselves as much as possible, but in practice, it can be quite detrimental to your productivity in the long-term to overwork yourself.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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