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Have Better Life Productivity With These 7 Tips

Have Better Life Productivity With These 7 Tips

Productivity in life seems to be something that we all struggle with and strive for. Even people who are well-organized and focused are always in pursuit of strategies to make their time even more productive, allowing them to get more done each day and to enjoy their non-working time more.

These seven tips will allow you to have better life productivity starting as soon as you implement them. And they’re easy enough to start now and to make into regular habits, so why not give it a try today?

List everything you need to do

I’m a big fan of paper lists, but you can use a to do app on your smartphone or tablet, or even just work in a notes or word processing document.

Write down everything that’s on your mind that needs to be done, from that phone call you need to make to finishing a project and getting a haircut. Whatever has been weighing on your mind, whatever deadlines you have looming, get it all down.

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We think that we’ll remember everything we need to do, but it isn’t always the case. Writing things down frees up your mind to work on the tasks and problems before you instead of just remembering that they exist.

Prioritize and pare down

Now that you know what needs to be done, how do you know where to start? First, look at the list with an eye toward things you can ignore, eliminate or delegate. Sometimes things are nagging us that aren’t really that important, and consciously letting go of those tasks can be really freeing.

Once you’ve dealt with any items you can delegate or simply cross off your list altogether, it’s time to prioritize what’s left. What needs to be done by a certain time or in a certain order? What do you really want to do? What will it make you feel great to have finished? There are lots of different ways to prioritize, including making a numbered list or lumping tasks into categories like “urgent,” “important” and “not pressing,” but this step is essential to making your life more productive.

Set a time limit

When you have your priorities in order, the next key is to think about how much time each task–or part of each task if it’s a big job you can’t do in a day–ought to take. Be realistic, but don’t allow yourself more time than you should reasonably expect to need.

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For example, I might set aside five minutes for an email response, 10 minutes for social media promotion, and an hour to write a blog post. Sometimes I’ll give myself just a little less time than I really think I need, set a timer and race myself. Often I’ll finish before the bell rings.

Do the most challenging thing first

The thing it would make you feel great to have finished is often a good place to start, because that task that has been nagging you or that feels like a really big challenge will end up being the thing that makes you feel super productive once you’ve finished it.

Often you’ll be surprised by how little time that supposedly awful thing actually takes. For instance, when we moved I put off changing my address on my voter registration just about as long as I possibly could because I was sure it would be a hassle. In reality, it took 26 seconds on the phone.

I know I spent a lot more that 26 seconds thinking about it and avoiding it, so attack the challenging thing first and you will feel amazingly energized for the next task.

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Automate where you can

Today’s world makes it easy to automate and schedule recurring items in advance. Whether that means having bills paid automatically, putting money into savings as soon as your paycheck comes in, or setting reminders in your electronic calendar to replace the batteries in your smoke alarms and schedule doctor’s appointments, the less you have to think about those sorts of tasks the less you will worry about them.

I always forget which months I’m supposed to pay estimated taxes, for example, so this year I’m adding reminders to my calendar so I won’t have to think about it other than those four times a year. Getting things out of your brain is one of the best ways to have better life productivity.

Set up today for success tomorrow

A big part of leading a productive life is setting yourself up for success. How you finish your day is just as important as how you start it.

At work, that might mean cleaning off your desk and setting your top three priorities for the next day, or doing one more of those nagging little things so you can finish the day off feeling productive and successful.

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At home it might involve setting out your clothes for the next day, programming the coffee pot and having a plan for breakfast and lunch. You could also write down what you’re grateful for or the best thing that happened that day to remind you of the high points.

Learn to say no

To end almost where we started, one easy way to feel more productive is to make sure some things never make it to your to do list at all. If you know what’s really important in your life, you will know what to focus on and what you can so no to–whether that’s a committee assignment for your child’s school, an offer to help a friend with work you’d usually get paid for, even a job–and really honor those choices.

The last thing any of us wants is to die with regret because we let those ultimately unimportant, small things keep us from what was really important to us. And being more productive, in the right ways and with the right things, allows us more time for those things that are really important.

Featured photo credit: Events Calendar/Yandle via flickr.com

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Sarah White

Freelance Writer, Editor, Professional Crafter

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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