Advertising
Advertising

Fight Repetitive Tasks Boredom By Hacking Your Passion

Fight Repetitive Tasks Boredom By Hacking Your Passion

We all work on repetitive tasks. When we add them to our to-do lists, we do so without enthusiasm, and it usually shows in the results we produce.

Lack of passion works like a contagious disease; it starts small with unfinished “small” tasks, and moves itself up until it kills your motivation to do just about anything due to backlog.

But of course, you already knew that.

Mundane repetitive tasks are not exactly glamorous. We’ve done them so many times that, as a result, we find them less enjoyable when compared to something we’ve never done before.

There’s a mechanism in our brain that plays with our ability to repeat tasks. Our brain is always seeking the next reward–it tries to identify new patterns that will reward us with a nice dose of happy juice (i.e., dopamine), which, of course, is impossible when our brain is searching for them based on old patterns (i.e., the repetitive tasks).

To bypass this mechanism, we must embrace a more “hands-on” approach and introduce new angles every now and then to keep our repetitive tasks fresh and interesting.

Advertising

Here are three tips I use to keep repetitive tasks fresh, my mind sane, and my spirits high.

Review finished tasks to keep morale high

Everyone tries to tell you how to achieve goals and “eat frogs.” It’s a glorified subject that keeps popping up from passionate self-help gurus and researchers from all over the world. Researchers try to synthesize the behavioral essence of task completion so they’ll be able to reproduce the desired effect in lab conditions. Gurus make it sound easy with their enthusiasm and simple tips that sound a lot like, “everyone can do it if you follow my mantra,” or something along those lines.

The truth is this: the easiest way to achieve a goal is by enjoying your to-do list.

But, what do you do when the road to your target is not that fun and you need to repeat the same task again and again? When you work on tasks that bum you out, you have to remember that it might not be fun to do that task, but it’s definitely fun to mark it complete!

Every major achievement in your life consists of a long list of minor victories. Once you come to terms with that simple fact, you begin to understand the anatomy of success (i.e. small and probably repetitive accomplishments).

Combine your to-do list with a “To-Done” list, a list of all the things you’ve accomplished thus far. It can be all the things you finished today, this week, this month, or even since you’ve started any given project.

Advertising

This list should be visited every time you complete a task to take its effect on you, and it’s the best way to refuel your passion. Checking off a task is nice; seeing many tasks checked-off is heavenly.

Create a “Slack Zone”

Stress is a motivation killer. The author of “Getting Things Done”, David Allen, suggests that you write down everything you have to do, so tasks won’t hover aimlessly in your head and you’ll reach the calm state of “Mind like Water.” This state reduces the aimless buzzing noise in your head, leaving you calmer, more focused, and more organized.

But what happens when repetitive tasks wear you down and you’re nearing a deadline with nothing to show? The aforementioned water spills from your ears!

When there’s no time to achieve what you planned, you start to obsess over that plan and lament the lack of time. Your plan, although written down meticulously and reviewed several times, invades your thoughts and sucks up any pleasure from doing just about anything which results in missed deadlines.

That’s why Laura Vanderkam suggests that you schedule slack into your program.

Who knows, maybe the added time will help you do even more than just that task?

Advertising

As long as you keep your focus and use the added slack to reach your goals on time, you’ll feel the levels of stress decreasing as you moods rises!

FYI: if you decide to do something else with that added time after you finish the job, that’s OK too and I’ll explain why below.

Mix business and pleasure

Recently, there’s a growing movement that supports the notion of having fun while you work. Although it might sound a bit counter-productive, it’s an excellent way to stay fresh and vent minor frustrations.

You should then schedule a break every 90-110 minutes and here’s why: we can’t focus too long on the same task, and this is especially true if that task is repetitive. Our body needs a break because it has its own rhythm.

We have an inner cycle that works like an actual clock called the Ultradian Rhythms. It’s a natural bodily rhythm that is responsible for alertness, focus, and even sleep. The spectrum works in intervals that spike for 90-110 minutes at a time in which it provides us a wide bandwidth to complete any given task.

After those 90-110 minutes, our focus spirals down and we find ourselves all over the place for about 20-25 minutes, this is a temporary slope in which we tend to wander around aimlessly watching cute cats on the web (usually).

Advertising

Now don’t get me wrong, there’s nothing amiss in seeing cute cats. Some researchers even suggest that it increases our productivity. But it’s not our ultimate goal–we’re after task-completion heaven, and that’s why it’s probably best if you schedule breaks during the Ultradian rhythm’s slump.

Working with our Ultradian rhythm helps us understand when our body needs to take a break. So make sure that you don’t schedule yourself to work on repetitive tasks while you’re in the Ultradian rhythm slump.

As you can see, overcoming task fatigue, especially repetitive tasks, requires us to be a bit more creative.

So what methods do you use to keep your passion and drive going?

More by this author

Smart Hacks To Keep You Productive While Using Facebook Get more Curious How we kill our innate curiosity (and how to stop doing that) Learn how to battle sleepless nights How to Battle Sleepless Nights 3 Habits To Help You Beat Life’s Supermarket Line 14 Bad Habits That Prevent Inbox Zero

Trending in Productivity

1 What Is Procrastination (And the Complete Guide to Stop Procrastinating) 2 10 Best Productivity Tools to Get You More Time in 2019 3 The Secret to Success Is Failure 4 The Science of Setting Goals (And How It Affects Your Brain) 5 What to Do When Bored at Work (And Why You Feel Bored Actually)

Read Next

Advertising
Advertising
Advertising

Last Updated on July 23, 2019

What Is Procrastination (And the Complete Guide to Stop Procrastinating)

What Is Procrastination (And the Complete Guide to Stop Procrastinating)

If you have so many things to do that you often find yourself struggling to finish projects and tasks and move on to other stuff, you’re certainly not alone. Studies show that over 20 percent of the adult population put off or avoid doing certain tasks by allowing themselves to be overtaken by distractions.[1]

So what is procrastination? And what can you do to prevent procrastination?

In this article, I am going to explain to youwhy procrastination is so difficult to beat and how you can stop procrastinating once and for all by following a step-by-step guide. But first, you need to understand how procrastination happens.

What Is Procrastination?

Piers Steel, the author of the book The Procrastination Equation: How to Stop Putting Things Off and Start Getting Stuff Done, defines procrastination in this way:[2]

“Procrastination is to voluntarily delay an intended course of action despite expecting to be worse off for the delay.”

In other words, procrastination is doing more pleasurable things in place of less pleasurable ones. The end result is that important tasks are put off to a later time.

This comic is one of the typical examples of procrastination:

    The Challenge of Getting Over Procrastination

    Human beings have limited self-control. Dr. Roy Baumeister, a psychologist from Florida State University, has been studying self-control and he has found that just like any muscles, human’s self-control is a limited resource that can quickly become exhausted.[3] When self-control is close to being depleted, human tend to choose what’s more pleasurable– the immediate procrastinated tasks instead of the actual works.

    At its core, procrastination is an avoidance strategy. Procrastinators choose to do something else instead of doing what they need to do because it’s much easier to choose pleasure over pain.

    In short, procrastination is so difficult to beat because it is a battle against human’s natural enemy, a human weakness that is in-born.

    How to Stop Procrastinating (Step-By-Step Guide)

    Despite the fact that it’s human nature to seek for immediate rewards and procrastinate, here I have a step-by-step guide for you to follow so as to stop procrastinating.

    Advertising

    1. Identify Your Triggers: The 5 Types of Procrastinator

    Identifying the type of procrastination you personally experience is an essential step for you to fix the problem at its root.

    Take a look at this flowchart here to find out what type of procrastinator you are:

      Which type of procrastinator are you? Let’s take a look at the triggers for your procrastination type:

      Perfectionist

      Being perfect is the pleasure perfectionists want. But often this leads to them being too scared to show any imperfections. Because of this, they frequently fail to complete things, as they’re forever seeking the perfect timing or approach. Tasks end up never being completed, because in the eyes of the perfectionist, things are never perfect enough.

      Instead of finishing something, perfectionists get caught up in a never-ending cycle of additions, edits, and deletions.

      Ostrich

      An ostrich prefers to stay in the dreaming stage. That way, they don’t have to work for real, or deal with any negativity or stress.

      Dreaming gives this type of people a false sense of achievement, as in their minds, they envision big, ambitious plans. Unfortunately for them, these plans will most likely stay as dreams, and they’ll never accomplish anything truly worthwhile.

      Self-Saboteur

      A self-saboteur has bought into the line that ‘by doing nothing, bad things won’t happen.’

      In reality, self-saboteurs have developed a fear of making mistakes or doing anything wrong. Their way to avoid these mishaps, is to do nothing at all. In the end, they may make few mistakes – but they also see few accomplishments.

      Daredevil

      Daredevils are those who believe that deadlines can push them to do better. Instead of having a schedule to complete their work – they prefer to enjoy time doing their own thing before the deadline comes around.

      It’s most likely an unconscious thing, but daredevils evidently believe that starting early will sacrifice their time for pleasure. This is reinforced in their minds and feelings, by the many times they manage to get away with burning the midnight oil. Often they sacrifice the quality of their work because of rushing it.

      Advertising

      Chicken

      Chickens lack the ability to prioritize their work. They do what they feel like they should do, rather than thinking through what they really need to do.

      Prioritizing tasks is a step that takes extra time, so chicken will feel it’s not worth it. Because of this, they usually end up doing a lot of effortless tasks that don’t contribute much to a project. They’re incessantly busy on low-impact tasks, but seem oblivious to urgent, high-impact tasks.

      2. Face Your Triggers and Get Rid of Them

      Whether it’s fear of failure, overwhelming feelings, avoidance or convincing yourself you’re just too busy to get something done, you can improve your ability to be productive by eliminating your procrastination triggers.

      For Perfectionists, Re-Clarify Your Goals

      Much of the time procrastination tendencies form simply because we’ve outgrown our goals. We’re ever-changing and so are our wants in life. Try looking over your goals and ask yourself if they’re still what you want.

      Take time out to regroup and ask yourself what you really want to achieve:

      • What steps do you need to take?
      • Is what you’re currently doing reflecting what you want?
      • What do you need to change?

      Write things down, scribble them out and rewrite.

      For Ostriches, Do the Difficult Tasks First

      Even if you feel you’re not a morning person, the beginning of the day is when your brain is most productive. Use this window of time to get the more difficult stuff done.

      If you leave your difficult tasks to later, you’re much more likely to put it off because you’re tired and lack motivation.

      Finishing lots of simple tasks at the beginning of the day such as reading all the new emails only gives you a false sense of being productive.

      For Self-Saboteurs, Write out a To-Do (And a Not–To-Do) List Each Day

      Writing things down is powerful and psychologically increases your need to get things done.

      Each day, make a habit of creating a list of the tasks you know you’ll try and avoid. By doing this, it brings these ‘difficult’ tasks to your mind’s attention instead of keeping them locked away somewhere in your avoidance mode.

      Remember, think how satisfying and productive it feels to cross of a completed task.

      Advertising

      For Daredevils, Create a Timeline with Deadlines

      It’s common to have a deadline for a goal which seems like a good idea. But this is basically an open invitation for procrastination.

      If it’s a self-created deadline with no pressure, we tend to justify pushing it back each time it comes into sight and feel we haven’t yet done ‘enough’ to get there.

      Create a bigger timeline then within that, establish deadlines along the way. The beauty of this comes when each deadline completion is dependent on the next. It keeps you on track and keeps you accountable for being in alignment with the overall timeline.

      For Chickens, Break Tasks into Bite-Sized Pieces

      A lot of the time procrastination comes from overwhelming thoughts.

      If something feels too big to tackle and we don’t know where to start, it feels like a struggle. This is also true if our goal is too vague and lacking direction.

      Break down larger tasks into smaller ones and turn them into daily or weekly goals. Smaller steps may seem like the slower approach to achieving a goal, but it often leads you much more quickly to where you want to be due to the powerful momentum you get going.

      3. Take Planned Breaks

      The human brain isn’t designed to work continuously on the same task and this could be a reason for procrastination.

      Make sure you take regular, structured breaks away from your task so that you can come back refreshed and ready to be more productive.

      A break as short as 5 minutes is enough to keep your mind sharp and wards off fatigue. I recommend you to use the Pomodoro Time Tracker. It is a great tool to help you take breaks at set intervals. Simply start the 25-minute timer, and follow the prompts.

        4.  Reward Yourself

        It’s important to acknowledge and reward yourself for achieving even the small tasks. It creates a sense of motivation and releases those feel-good, productive emotions that spur you on to achieve even more.

        Make your reward proportional to the task you completed so getting a bite-sized task done gets you a cup of your favourite coffee or snack. Then plan a weekend away or fun activity for the bigger stuff.

        Advertising

        Personally I try to make staying focus more fun by using the app Forest. It turns productivity into a game. In the game, you can plant a virtual tree at the beginning of your work time. If you maintain focus for the duration of the timer, you’ll grow a tree to add to your forest. It’s rewarding when you can eventually grow a forest.

          5. Keep Track of Your Time in a Smart Way

          If you want to prevent the bad habit of procrastination from coming back, keep track of the time you spend every day.

          By having a clear idea of where you spend your time, you can always review your productivity and know which areas to improve.

          It’s not easy to keep track of every minute you spend throughout the day so I recommend you to use the app Rescue Time.

          It gets you a categorized breakdown of how you spend your time and helps you to find out how much time you’re really on-task. You can even label activities as productive and non-productive so as to block your biggest distractions.

            The Bottom Line

            Procrastination exists for many reasons and only you know for yourself what these triggers are.

            Understanding what procrastination really is and the source of your avoidance tendencies is important in moving them out of the way and help you start the productivity momentum.

            Make procrastination under your control!

            More About Procrastination

            Reference

            Read Next