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7 Things Highly Efficient People Do Every Day

7 Things Highly Efficient People Do Every Day

Ever feel like you’re just not getting enough done? Like you are wasting time, effort, and expense?

Studies conducted as early as 2005 found the average weekly work hours per person was about 45, but of those hours 17 were considered unproductive. Things have gotten worse over the years with the average work week now approximately 47 hours. People are not better at using their time effectively. We waste time, effort, and expense on excessive e-mails, pointless meeting, and constant interruptions. This means we hardly get anything done the way it ought to. How can we stop this wastage and maximize our personal efficiency in our workplace, family life, school, and other areas of life?

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One think we can do is look at the most productive and efficient people around and pick up on what they are doing right. Just because you’re at work doesn’t mean you’re getting work done. Here are seven things highly efficient people do every day you can emulate to your benefit.

1. Highly efficient people plan their day beforehand.

It’s quite simple, really. When you don’t plan, you plan to fail. That is because you don’t have a focus and can easily be swayed by other people’s demands of money, skills or even your presence. Highly productive people plan out their day beforehand with written ‘to-do’ lists, appointments, and planners to help them focus their activities. This means they are not easily swayed by other people’s demands. They know exactly what they have to do each day before they set off to work. Plan your day beforehand with an end goal in mind. It will improve your efficiency and empower you to say “no” to anything that might steal your focus from your core goals.

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2. Highly efficient people allocate adequate time for priority tasks.

They differentiate between “important” and “unimportant” tasks and allocate enough time and effort for the priority tasks. They know it is easy to lose track of goals if the importance of tasks are confusing. This disciplined approach ensures they do important tasks first and stick to their to-do list, schedules and appointments. Set enough time to get your main work done, and then fit in some time in there for breaks and low-priority tasks like checking e-mail or social media accounts. Controlling your day in this way means you won’t be spending time on the wrong things in the wrong places while ignoring your priority tasks. You will work efficiently.

3. Highly efficient people eliminate distractions.

Distractions have gotten so bad today that Ed Hallowell, former professor at Harvard Medical School and author of Driven to Distraction, says we have “culturally generated ADD.” From scintillating apps on our handsets to social media sites like Facebook and Twitter and loud music from the next door neighbor, we have all kinds of distractions present 24/7. Highly efficient people block all these distractions by any means necessary, including switching off their phones and disconnecting from the internet to get work done. They know every minute you’re sitting around checking Facebook, you’re not taking action to get you closer to your dreams. Eliminate distractions to protect your productive hours, focus your attention and get what need to be done, done right.

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4. Highly efficient people delegate tasks.

Nobody can do every single thing and do it well. Highly efficient people know this and are not afraid to let go of control and delegate tasks. They don’t attempt to do it all or assume all responsibility. They carefully and meticulously give responsibility to talented, trusted people whom they have high expectations of. This demonstrates they have faith in the abilities of others and facilitates teamwork towards a common goal. Don’t try to do everything on your own or micromanage. Delegate or outsource tasks when you can’t realistically complete them successfully on your own. Rally others around a common goal and it will boost your efficacy and significantly increase your productivity.

5. Highly efficient people manage their mood and emotions.

No single day is exactly the same as another. Sometimes you will wake up happy and excited, other times you will wake up sad and uninspired. Highly efficient people know better than to let mood swings have the better of them. They understand losing it only makes things worse and reduces your productivity. When offended, they take a deep breath rather than break into angry outbursts. They guard their emotions jealously and address any conflict in a cool and collected manner. Stay positive and express empathy for other people to manage any bad or angry mood. Adopt a morning ritual like exercise or meditation as it tends to improve your mood and help you better manage anything that gets thrown at you during the day.

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6. Highly efficient people stick to a proper work-life balance.

Stress from not taking a break hinders efficiency. Highly efficient people make time for rest, reflection, pleasure, and family every day. They have a strong sense of work-home boundary. This ensures they are sufficiently motivated, inspired, rested, and recharged, both body and mind. Don’t take your work too seriously. Working too much will slow everything down (reduce your efficiency), cause exhaustion, and bring frustration. Similarly, don’t work too little as it can result in distraction, boredom, or worse, laziness. Find the right balance between your work and personal life. Most importantly, never neglect your family and friends. You need these people to lead a wholesome, happy and productive life.

7. Highly efficient people sleep enough.

The importance of getting a good night’s sleep is critical. You need seven to nine hours of sleep per night for your body and brain to rest and function at its best. Highly efficient people make it their priority to get these hours of sleep every day. They know it helps them wake up the next day rejuvenated and energized for the day ahead. Get enough sleep every day. It will help you perform at your peak and give your efficacy a real boost.

Featured photo credit: pitbull2013 via flickr.com

More by this author

David K. William

David is a publisher and entrepreneur. He is also the founding editor of Web Writer Spotlight.

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Last Updated on September 20, 2018

8 Ways to Train Your Brain to Learn Faster and Remember More

8 Ways to Train Your Brain to Learn Faster and Remember More

You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

Well, here is how to train one of the most important parts of your body: your brain.

When you train your brain, you will:

  • Avoid embarrassing situations. You remember his face, but what was his name?
  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

So how to train your brain and improve your cognitive skills?

1. Work your memory

Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

What is the simplest way to help yourself remember what you see? Repetition.

For example, say you just met someone new:

“Hi, my name is George”

Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

Got it? Good.

2. Do something different repeatedly

By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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And guess what? With enough repetition you made that happen!

But how does this apply to your life right now?

Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

3. Learn something new

It might sound obvious, but the more you use your brain, the better its going to perform for you.

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For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

4. Follow a brain training program

The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

5. Work your body

You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

6. Spend time with your loved ones

If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

7. Avoid crossword puzzles

Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

Are they fun? Yes. Do they sharpen your brain? Not really.

Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

8. Eat right – and make sure dark chocolate is included

Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

The bottom line

Now that you know how to train your brain, it’s actually time to start doing.

Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

Featured photo credit: Unsplash via unsplash.com

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