Advertising
Advertising

7 Principles to Keep Calm when Work Gets Insane

7 Principles to Keep Calm when Work Gets Insane

Work can be hectic some days. No matter how well-oiled a machine is, we all get swamped every now and again. Some system glitch, field trip, flu, or act of God may hit your workplace, and you’re going to have to roll up your sleeves and clean it up. If work is bogging you down and you’re online to ignore it, you’re doing it wrong. Here are the seven principles to keep calm no matter how crazy work gets.

1. Remind Yourself It’s Only Temporary

Life is temporary. Everything in life is temporary. You are temporary. No matter how bad things are right now, it is only temporary. Suck it up and make it through, and you’ll be that much stronger, wiser, and more beautiful for it. You’ve been through worse than this.

Advertising

2. Meditate and/or Medicate

In the holistic view, meditation is the answer to every problem. Your problems become easier to overcome if you sit still long enough. I’ve used meditation to great success to keep myself calm at work, and you can too. All it takes is to close your eyes for a minute and listen to your breath. Feel your chest expand and contract as you breathe in…and out…in…and out…In as little as five minutes, you’ll be refreshed and renewed, making the work a little easier.

Most holistic teachers ignore the benefits of medications, but Western medicine is prescription-based and I would be doing you a great disservice to not recognize this. If things are really getting to be too much and your stress or anxiety just won’t go away, go and see a doctor to discuss accessing therapy or anti-anxiety medications. Also know your limits if you decide to self-medicate, or you’ll end up hurting yourself more than helping.

Advertising

3. Stop Multitasking

Sometimes you bite off more than you can chew. Just because you’re facing a mountain of paperwork doesn’t mean you have to reach the summit in one shot. Having more work doesn’t mean you have to do more at once – it’s not like you suddenly gain superpowers when the work necessitates it. Continue at a pace you’re comfortable with. Splitting your focus will just tire you out faster.

4. Accept Failure

No matter how good you are at what you do, no matter how much you practice, you will fail in life. It’s unavoidable. Accepting the possibility of failure makes it easier to get through the work. Things may be bad if you fail, but unless you’re in the military or a bomb squad, few deadlines lead to actual death. Do your best to deliver results, but if it doesn’t happen, you at least know you did your best.

Advertising

5. Take a Hike

Sometimes you need to walk away from the office for a moment to gather your wits. Don’t be afraid to take a 15-minute stroll to keep your sanity despite the insane workload you’re facing. It may feel like slacking off, but it’s better for you in the long run. I love taking walks to invigorate my mind and body while giving me time away from the heat to formulate plans to get through it all. Try it out.

6. Stop Surfing the Internet

Let’s be honest – you’re procrastinating right now. There’s no real business purpose for you to be online. You’re avoiding work. If you weren’t avoiding work by surfing the Internet, maybe work wouldn’t be so insane. You’d get your tasks completed, and you’d have time later on to surf the Internet. I live online, so I can assure you nothing is happening right now that can’t wait another hour or so to read about. If anything important does happen, you’ll hear about it. Focus on work.

Advertising

7. Know When to Fold ‘Em

Some workplaces are always insane. Think about what the hiring manager told you: did they say there may be occasional overtime, and suddenly you’re finding out “occasional” means 12-hour days seven days a week? Temporary (i.e. 3–6 months) bouts of insane workloads are normal, but if you constantly feel like work is insane, maybe this isn’t the job for you. Take a moment to really look at your life and decide if this is worth it. If it’s not, don’t be afraid to leave; just do it in a professional manner.

More by this author

7 Ways To Make Exercise Fun For Everyone How to Live Life to the Fullest Say Goodbye to a Skinny Body: How to Gain Weight Fast 24 Easy Ways To Make Money On The Internet What 500 Calories Really Looks Like in Different Foods

Trending in Productivity

1 15 Best Organizing Tips For Office Organization and Getting More Done 2 50 Motivational Quotes for Work to Inspire Success 3 How to Take Notes Effectively: Powerful Note-Taking Techniques 4 15 Inspiring Journal Ideas to Set You up for Success 5 11 Organizational Skills That Every Smart Leader Needs

Read Next

Advertising
Advertising
Advertising

Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

Advertising

Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

Advertising

What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

Advertising

Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

Advertising

13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

More Organizing Hacks

Featured photo credit: Alesia Kazantceva via unsplash.com

Read Next