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6 Ways to Become a Productivity Expert

6 Ways to Become a Productivity Expert

Are you looking to make the most out of every day? Wondering how to turn up your productivity and take it to the next level? Here are six tips that will help you get on the right path to productivity and ensure that you are getting the most out of each day.

1. Know what’s most important to get done.

This is probably the most critical action you can take every day. Know what your number one priority is and write it down. When you know the one task you need to accomplish for the day to feel productive, it becomes much easier to do. Don’t create a to-do list with 20 tasks to have done by the end of the day. Why? Because when you don’t get to all of them, you won’t feel productive. Set a small achievable goal each day and when the momentum picks up you can continue to get other things done.

Sometimes it is just as important to know what not to do as it is to know what you need to do. “I started with projects that I wanted to do, but then realized I didn’t really have the time and they were not high enough on my priority list to invest the time in completing them … You can complete a project by dropping it … It’s important not to have incomplete projects even if we never do anything about them because they drain energy subconsciously,” says Arianna Huffington, who wrote the book “Thrive: The Third Metric to Redefining Success and Creating a Life of Well-Being, Wisdom, and Wonder.”

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2. Wake up early.

If you really want to create focus and productivity in your life, waking up early is essential. The hour or so you have in the morning before your family wakes up, before your coworkers distract you and before the emails overtake your inbox is just for you. Reserve your hardest tasks and the ones that mean the most to you for the morning. This is when your energy is at its peak, so make the most of it by focusing on work that matters.

Once you make waking up early a part of your routine and understand the exceptional benefits it has to your productivity, you will never turn back. Hal Elrod is the author of the “Miracle Morning,” which focuses on starting your day off right to ensure productivity. Elrod believes, “If you have a productive, powerful morning, you will have a productive, powerful day.”

3. Schedule your day.

Before you go to bed each night, plan out your next day. Schedule your appointments. Schedule time for your most important priority and for other work you need to get done. Mentally preparing for your day, armed with a plan, just ensures it will run that much smoother. Why risk trying to figure out what needs to get done the next day, when you can wake up and just go? So schedule out your day, but remember this includes scheduling appointments with yourself that you should honor just as much as you would with a manager.

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According to entrepreneur and productivity expert Peter Voogd, “A plan relieves you of the torment of choice. It restores focus and provides energy.”

4. Eliminate distractions.

Turn your phone on silent. Limit the amount of time you spend on social media and surfing the web. The key here is remember your time is precious and it is essential to being productive, so don’t waste it on things that don’t matter. If you need to focus on a project, close out of the internet and set a timer for at least 30 minutes of pure focus on it. You’ll be surprised how much more you will get done when you don’t have a million things competing for your attention. Be mindful of your habits. Know your weakness and where you spend your distraction time and redirect that to focus time.

According to study done by Student Science, “Processing multiple streams of information simultaneously is cognitively challenging, thereby potentially causing reduced effectiveness in the performance of the overlapping tasks.” You’re basically just not as effective while you try to multitask or engage with distractions while also trying to get work done.

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5. Include “make up” time in your week for tasks that still need to be done.

No matter how hard you try, sometimes you just won’t be able to get everything you wanted to do in a week done, which can leave you feeling unproductive and unaccomplished. So, instead of settling for not reaching your weekly goals, set aside time to catch up on work that you missed out on each week. Maybe you schedule in two hours on Sunday to finish anything that you couldn’t get to earlier? It doesn’t matter when it is, it just matters that you know you have time in your week allocated to getting yourself back on track if you weren’t able to reach your goals.

Paul J. Meyer, an inspirational leader and coach, said, “Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.” You need to commit to being productive. It’s not something that just happens, it’s a deliberate action you take every day.

6. Review your progress.

It’s easy to wake up each day and just cross off items that we’ve done, but if you don’t take time at the end of the day or week to review your progress, you won’t feel productive or accomplished. Before you start your weekly plan, slow down and recognize all that you’ve done. It’s okay to take a moment and pat yourself on the back. In fact, it’s encouraged because once you realize how much progress you are making you will be even more motivated to continue down your productivity path.

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“Let’s be honest: if you don’t think about your goals, you won’t make them happen. The key is to review these goals and set action steps each week. If you only do it once a year, or even once a month, you won’t remember them on a daily basis,” said Leo Babauta, the founder and writer of “Zen Habits.”

Featured photo credit: Matt Gibson via flickr.com

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Last Updated on August 16, 2018

16 Productivity Secrets of Highly Successful People Revealed

16 Productivity Secrets of Highly Successful People Revealed

The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

How about a unique spin on things?

These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives. Learn from these highly successful people, turn these little things they do into your daily habits and you’ll get closer to success.

1. Empty your mind.

It sounds counterproductive, doesn’t it?

Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

Here’s a guide to help you empty your mind and think sharper:

How to Declutter Your Mind to Sharpen Your Brain and Fall Asleep Faster

2. Keep certain days clear.

Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

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This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

3. Prioritize your work.

Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

How to Prioritize Right in 10 Minutes and Work 10X Faster

4. Chop up your time.

Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

5. Have a thinking position.

Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

6. Pick three to five things you must do that day.

To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

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Make sure they’re things that need to be done that day, so you don’t keep putting them off.

7. Don’t try to do too much.

OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew. Don’t say yes to every work project or social engagement and find yourself in way over your head.

8. Have a daily action plan.

Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

9. Do your most dreaded project first.

Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else. This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

10. Follow the “Two-Minute Rule.”

The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then. Putting it off just adds to your to-do list and will make the task seem more monumental later.

11. Have a place devoted to work.

If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

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Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

12. Find your golden hour.

You don’t have to stick to a “typical” 9–5 schedule!

Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

13. Pretend you’re on an airplane.

It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

14. Never stop.

Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

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Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

15. Be in tune with your body.

Your mind and body will get tired of a task after ninety minutes to two hours focused on it. Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

16. Try different methods.

Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

Featured photo credit: Unsplash via unsplash.com

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