Advertising
Advertising

5 Ways to Quit Coffee and Boost Your Productivity

5 Ways to Quit Coffee and Boost Your Productivity

I haven’t drunk coffee regularly in over a year. I’ll occasionally use it to push through a crazy short term project, but in the long run, I think it’s a bad bet. There are three main reasons for this:

  1. It’s Addictive. When you drink coffee regularly, you start to get hooked on it. Waking up without it becomes harder and harder since your body relies on the caffeine to get itself going. You forget how to fully energize yourself without a stimulant.
  2. It’s a Panacea. People turn to coffee when they feel tired or out of it instead of analyzing what might be causing them to be tired and out of it. Maybe they’re not sleeping enough, or not eating well, but if they always just turn to coffee, they’ll never fix these problems.
  3. It’s a Bad Trade-Off. When we think of coffee we normally think of the “peak” that comes from the caffeine hitting our system and making us more productive. But we forget about the slump that comes with it. Because of the slump, you’re actually more productive if you don’t drink coffee. Most of the time, this is what happens when we have a significant amount of caffeine:

Advertising

Coffee-effects-graph

    If you want to regain your productivity by quitting coffee, how do you do it? Everyone drinks coffee for different reasons, and your reason might be different than simply “for the energy.” Take a look at the list below, see where you fit, and then adjust accordingly.

    The Break Taker

    Sometimes we go get coffee simply as a way to take a break from work. It’s the modern version of a smoke break. You have a legitimate reason to leave your desk for 5 minutes since you need to stock back up on coffee. If you find that you’re going to get coffee just because you need a break from work, try spending those 5 minutes talking to a friend or going for a walk in nature. Both of these options will give you the short break you need, and help you return to work just as refreshed and energized as if you’d gotten a cup of coffee.

    Advertising

    The Yawner

    Maybe you need the caffeine because you’re too tired to get through the work day without it. You have a cup right when you wake up and then keep drinking it throughout the day to keep up your energy. If this is you, then you should try addressing the problem at its core. What’s making you so tired all day? The most likely cause is not getting enough sleep, so see if you can adjust your schedule to get at least 7 hours each night. Once you’re better rested you’ll be much more productive and won’t be as reliant on the caffeine to get through the day.

    The Connoisseur

    Maybe you just love coffee for the taste. There’s nothing wrong with that. Coffee has a very diverse array of blends, roasts, flavors, and beans. But maybe you’re appreciation for it goes too far sometimes and you end up more wired than you’d like to be. If this is you, then try tea! With all the different types of tea leaves and all of the different regions you can get tea from, it’s even more diverse than coffee. You can even develop an appreciation for the different styles of making it, just as you can develop an appreciation for operating a fine espresso machine.

    Advertising

    The Scatterbrain

    Maybe energy isn’t your problem, but focus is. It could be that you start working fully energized and ready to seize the day, but then find yourself checking Facebook, Twitter, email, texts, the news, etc. The caffeine helps you to focus in on what you need to do and blocks out those other distractions. If this is you, then you probably have a high stress level and tend to give in to your impulses to check all of your different apps and websites. Instead of using caffeine, try meditation. It helps quell the voices in your head pushing you to procrastinate, and doesn’t leave you exhausted from a caffeine crash.

    The Addict

    Maybe you started drinking coffee for one of these other reasons… but now you can’t stop. You just don’t feel like yourself when you’re “pre-caffeinated,” and the day doesn’t start until you’ve had your first cup. If this is you, then your body has turned down its own internal energizers since it knows you’re going to pump it full of caffeine every morning. You’ve become chemically reliant on caffeine to be at full energy. The fix here has to be slow and steady. Try reducing your intake by just one cup a week, and then eventually switching over to tea or water. If you quit cold turkey, you’ll feel terrible for a few days and it might not be worth the struggle. Slow and steady wins the race.

    Advertising

    Now that you know which category you fall into, all you have to do is slowly shift towards a better solution to the problem you’re having. Soon you’ll be much less reliant on coffee, be more productive, and even save some money in the process.

    More by this author

    Nat Eliason

    Nat is the founder of the marketing agency Growth Machine. He shares lifetyle tips on Lifehack.

    Best 9 Money Management Apps for Easy Financial Planning How to Get Your Dream Mentor in Seven Easy Steps 5 Ways to Quit Coffee and Boost Your Productivity 7 Ways to Get Easy, Healthy Recipes This Week 6 Things You Can Do to Get Away with an All-Nighter

    Trending in Productivity

    1 4 Effective Ways To Collaborate With Your Team 2 Why Your Habits Hinder You From Reaching Your Goals 3 We Do What We Know Is Bad for Us, Why? 4 13 Bad Habits You Need to Quit Right Away 5 How to Reprogram Your Brain Like a Computer And Hack Your Habits

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on January 6, 2021

    14 Ideas on How to Measure Productivity to Make Progress

    14 Ideas on How to Measure Productivity to Make Progress

    Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

    In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

    For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

    For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

    Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

    Knowing this information we can now better determine what course of action to take with salesperson #1.

    Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

    How to Measure Productivity With Management Techniques

    Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

    1. Identify Long and Short-Term Goals

    Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

    For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

    2. Break Down Goals Into Smaller Weekly Objectives

    Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

    Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

    Advertising

    Productivity = number of new customers ÷ number of sales calls made

    3. Create a System

    Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

    This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

    You can do the same thing and just adapt it to your business.

    Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

    Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

    4. Evaluate, Evaluate, Evaluate!

    We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

    If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

    Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

    Just remember that you and your management style contribute directly to your employees’ productivity.

    5. Use a Ratings Scale

    Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

    Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

    Advertising

    It’s also a good way to track long-term progress and growth in areas that need improvement.

    6. Hire “Mystery Shoppers”

    This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

    You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

    You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

    7. Offer Feedback Forms

    Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

    First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

    Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

    You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

    8. Track Cost Effectiveness

    This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

    Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

    Having this information is very useful in forecasting expenses and estimating budgets.

    9. Use Self-Evaluations

    Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

    Advertising

    Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

    10. Monitor Time Management

    This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

    Time Management Tips to Improve Productivity

      The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

      While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

      11. Analyze New Customer Acquisition

      We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

      Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

      For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

      Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

      Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

      From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

      12. Utilize Peer Feedback

      This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

      Advertising

      Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

      Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

      It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

      13. Encourage Innovation and Don’t Penalize Failure

      When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

      Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

      Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

      14. Use an External Evaluator

      Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

      They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

      While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

      Final Thoughts

      These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

      The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

      The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

      More Productivity Tips

      Featured photo credit: William Iven via unsplash.com

      Reference

      Read Next