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5 Reasons To Stop Mind Mapping Immediately

5 Reasons To Stop Mind Mapping Immediately

Let’s explore five important reasons why you can or must stop mind mapping immediately. Even though many people are using mind maps to help them in business, in education, or at home, a large group continues to work on their map even if they should or can stop doing so. You will learn right now when you have to stop mind mapping and move on.

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    1. Stop mind mapping when you reach your goal or you find the answer

    This must be the first reason to stop mind mapping, I think. The map served its purpose. The goal has been reached, the answer was found, the crisis was averted, you won, etc…

    Among the reasons for people to stop creating their mind maps, this one is probably the least motivation for most novice mind mappers. They stop just before they are successful. Strange? Maybe, but really understandable.

    They start mapping with a thought in mind that this is the one — this is the tool that will bring them success on a silver platter. But after a while, they stop because it seems like real work to do it. What happens is that they stop before they succeed.

    When you use mind mapping and combine it with a clear strategy, you will see that it is really easy to plan, organize, capture, understand, and use information. When using a mind map properly, the answer is not that far away. When you know that and mind map right way, you will use this reason time after time as the one to stop mind mapping!

    2. You understand the situation or problem

    You’ve stumbled upon a difficult situation. This could be at work, during a personal crisis, or just something you don’t understand. What do you do? You create a mind map (of course).

    The map can consist of branches that give you insight into different angles of the situation. For instance, you can have branches like:

    • What if I do nothing?

    • What can I do right now to solve this?

    • What is the logical solution?

    • What is the emotional solution?

    • Who can I ask to assist me?

    • Why am I in this situation?

    • Why do I allow this to happen?

    • What have I learned from this when I look back one year from now?

    Put at least 3 different sub-branches next to all of these questions. Find at least those three answers. Most of the time you find the answer to understand your problem, and usually this happens while mapping out your situation. When that happens, I suggest you stop working on the map and start implementing what you’ve realized.

    If you are still not successful, you can also take information from the map and put it in a new map. Don’t use the questions now for the different branches. Simply take the top 5 words that have the biggest impact on you from your first map and make these your new branches. Now add your thoughts on these powerful keywords and see what the result will be.

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    The reason this works most of the time is because you create a different angle on the same situation and, therefore, a higher level of understanding and clarity.

    3. A better method for finding an answer came up

    Hey… if there is a better way, you should make use of that. It could be that there is another tool or a person who can help you with this. If so, make sure you are not stuck in the mind map. Embrace the new opportunity.

    Don’t just throw away your mind map yet. You don’t know if the other person wants to learn about your progress and insights. Also, if the other person or tool doesn’t turn out to be that big of blessing in disguise, you can always go back to where you were.

    For most people, mind maps aren’t even the tools they should use. But since they’ve heard that a mind map can (or will) work miracles, they just use it. For instance, in keeping their agenda, they use a mind map. What do they do? They create a map with branches called Monday, Tuesday, Wednesday, etc… Really??? I am pretty sure there is a tool called agenda or calendar for that in Outlook or Google.

    Every time you mind map, you should be objective in your approach.

    By the way, you can always check your approach by sharing the map with other people and ask them if they think this is the right tool or method to use. They might know a better way for you to reach your goal. Or they may tell you something about your mind map that wasn’t very clear to you before. We could call this mind map blindness perhaps. :)

    Anyway, you can recognize this from now on and stop mind mapping when you need to (or change your approach).

    4. The map has served its purpose and is no longer useful

    You know what? This can be really fast during the process of mind mapping thoughts, ideas, and information. I always say that a mind map is just another way of looking at the same information. Often, when you look at a piece of information differently, you might just get the insight you need to move forward.

    Just outlining a situation, goal, or problem and planning it in a map creates a different perspective. Sometimes simply creating a basic outline creates so much clarity that it can help you arrive at a solution.

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    It is really important that once you’ve reached your goal or destination, you stop working on the map.

    By the way… a quick tip for you: it is never about the map. A mind map is just a tool. Sometimes people lose track of their goal while mind mapping. They really want to create a beautiful map with lots of colours and images. They spend way too much time on the map itself and not on the reason for using a mind map. Just keep this in mind.

    Again, stop mind mapping if the purpose is no longer there!

    5. When the map is crap

    My apologies that I write this so bluntly. But sometimes you just have to admit that a map is not working out for you. There could be many reasons for this:

    • Too much focus on the map and not the content

    • Focusing on the wrong topics

    • Too many branches, making the map blurry and unreadable

    • The map is too big, with too many details

    • The information is not properly organized

    Whenever this happens, you have to act quickly. Figure out the cause of the crappy map and fix it. Don’t waste time on a map that is not working. You have many more important things to do.

    Now it is time to take action and, perhaps, stop mind mapping

    I would like to conclude by giving you a number of action points which will help you to determine if you are still in need of a mind map or if you, perhaps, need to change your approach.

    Action point 1: Every day that you start mind mapping, look at the map and ask yourself: “Is this the right tool? Does it serve me best?” If not, change methods.

    Action point 2: Different maps create different insights. Change the layout of the map to create a new understanding when dealing with a problem. Or ask a friend to examine the map and give you their findings in a new map.

    Action point 3: Ask a mind mapping expert to have a look at your map. I often receive maps from my clients that won’t help them move forward. A fresh perspective and a few (important) changes often make a difference between giving up and achieving success!

    Action point 4: Start using a mind mapping tool today if you are not doing that already.

    I wish you lots of success in mind mapping, and remember to stop mind mapping if there is no need to continue doing it. :)

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    Last Updated on September 18, 2019

    15 Best Organizing Tips For Office Organization and Getting More Done

    15 Best Organizing Tips For Office Organization and Getting More Done

    You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

    Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

    A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

    Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

    So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

    1. Purge Your Office

    De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

    Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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    Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

    2. Gather and Redistribute

    Gather up every item that isn’t where it belongs and put it where it does.

    3. Establish Work “Zones”

    Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

    Place the appropriate equipment and supplies are located in the proper area as much as possible.

    4. Close Proximity

    Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

    5. Get a Good Labeler

    Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

    6. Revise Your Filing System

    As we move fully into the digital age, the need to store paper files has decreased.

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    What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

    Here’re some storage ideas for creating a smooth filing system:

    • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
    • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
    • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
    • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
    • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
    • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
    • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

    Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

    7. Clear off Your Desk

    Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

    If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

    8. Organize your Desktop

    Now that you’ve streamlined your desktop, it’s a good idea to organize it.

    Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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    Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

    9. Organize Your Drawers

    Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

    Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

    10. Separate Inboxes

    If you work regularly with other people, create a folder, tray, or inbox for each.

    11. Clear Your Piles

    Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

    Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

    12. Sort Mails

    Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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    13. Assign Discard Dates

    You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

    Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

    14. Filter Your Emails

    Some emails are important to read, others are just not that important.

    When you use the filter system to label different types of emails, you know their priority and which to reply first.

    Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

    15. Straighten Your Desk

    At the end of the day, do a quick straighten, so you have a clean start the next day.

    Bottom Line

    Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

    Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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    Featured photo credit: Alesia Kazantceva via unsplash.com

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