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5 Productivity Tips You Can Learn From Great Minds Like Picasso and Mozart

5 Productivity Tips You Can Learn From Great Minds Like Picasso and Mozart

For countless centuries (and especially since the rise of industrialism), our definition of productivity has been tethered to strict conceptions of the daily routine. Many bosses, for example, still believe the employee that is contributing the most to the team is the one who comes in at 7 a.m. and leaves at 9 p.m. At the very least, most of us feel like we’re somehow slacking if we’re not at our desks from 9 a.m. to 5 p.m.

But as is shown in this cool interactive productivity chart (and below), which is based on Mason Currey’s book Daily Rituals: How Artists Work, most of the world’s greatest thinkers and artists haven’t had schedules even remotely close to a 9 to 5.


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While they do have very regular patterns, great artists pay far more attention to the ebb and flow of their creative energy, and ensure their daily lives are enriched with a variety of activities related to self-care or mental stimulation. The life for our great cultural influences is about controlling their work schedules and then making the most of their own time. Here are five quick tips to help you follow in their path.

1. Set Your Own Routine, Then Stick to It

Take one look at that productivity chart, and it’s obvious that each of these great minds had their own distinct routines. Balzac, for instance, saved his creative work for when most people were sleeping (1 a.m. to 8 a.m.), napped for a couple of hours, then picked his creative work back up, and finally relaxed with friends and dinner before sleeping for six hours.

Flannery O’Connor, on the other hand, woke at 5 a.m. to attend church, did her creative work between 9 a.m. and noon, then spent the rest of her time painting, receiving guests, taking care of her birds, and practicing her other hobbies. These two routines are entirely distinct; whereas Balzac spent most of his waking life working, Flannery O’Connor spent only the morning working, then focused on other activities, which surely enriched both her creative work and her life as a whole.

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Which is to say, your routine is whatever you want it to be. However, you do need to be sure to set one and stick to it, or else you’ll wind up wasting mental energy making excuses, drifting from thing to thing, and spending more time figuring out where and how you’re going to work rather than actually doing it. A routine helps you simply get out of bed in the morning and go.

2. Get Up With the Sun

Clearly, there are some thinkers on the chart that do better in the evening rather than the morning, and if that’s you, definitely stick to your night owl ways. However, many thinkers do their best work when they rise early, because there is immediacy and momentum to it. Your brain has just spent the night sorting through neural connections, strengthening some and pruning others, and it also has yet to pile up with new stresses. In this way, the morning is the clearest your head will ever be. What’s more, if you get up super early, no one else will be about and you’ll have plenty of peace and quiet. Night owls can get this same feeling by starting work once everyone has gone to bed.

3. Pump It Up

Okay, maybe you don’t have to go Arnold Schwarzenegger levels of fitness, but getting some exercise can be extremely helpful to creativity. Many artists and thinkers do well with a casual walk, as it allows their minds to focus in a slightly different way and opens them up to unexpected interactions with the world. Letting your mind drift will help it reset, and it may even give you much needed perspective on the task at hand.

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4. Keep Your Day Job

Kafka famously kept his incredibly boring administrative job in Prague, and William Carlos Williams often wrote in breaks between seeing patients in his pediatrician practice. It turns out, for most people, having the structure of a day job can actually be stimulating, as it forces you to organize your life and prioritize goals in a way being “just” an artist can’t. In fact, many people theorize this is why so many artists drift into alcoholism. What’s more, a day job keeps you acquainted with the daily struggles of life, providing you with characters, emotions, and stories. Dull as it may be, it may be, the mundane aspects of life can actually be a great source for inspiration.

5. Learn to Work From Anywhere

Many young artists are romantic about where they work, but most of the greats just took whatever they could get. Sure, there are many famous examples of wacky offices, but art happens wherever the artist is — especially when that artist is an adult with many responsibilities. To get things done, you need to learn to work in any environment — especially if you find yourself most creatively stimulated when on the road. Our digital devices make that easier than ever now, so don’t let your workspace be an excuse.

As the great thinkers and artists know, talent is important, but what separates potential greatness from actual greatness is hard work and determination. To unleash your inner genius, you’ve got to sit down and do like the greats do. Good luck!

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Featured photo credit: Héctor García via flickr.com

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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