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2 Simple Steps to Boost Productivity and Avoid Burning Daylight’

2 Simple Steps to Boost Productivity and Avoid Burning Daylight’

We all know what it feels like to slave away at work all day long and still have the feeling like we didn’t accomplish what we wanted.  Many hours spent, but feeling like there’s not much to show for it. Worse than that are those days and weeks where you feel like you are just constantly putting out fires and barely staying above water. Unfortunately, this describes a common day for many, where results are undermined and time and money is wasted.

I never took a time management class in school or learned key skills to help me manage my time better, and I am sure you didn’t either. Yet, without the right skills and proper tools, each day can feel like a constant struggle and it really doesn’t need to be this way.

The problem in fact, is not a lack of time, but rather a lack of skills and tools to manage time more effectively. Most people don’t even know how they spend their time; let alone, how to optimize it.  If you want to finally master your time, free up hours a week, and feel more in control of your results, it is easier than you think.

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Here are two simple and very effective steps you can take:

1. Face the hard truth (Seeing is believing)

Imagine what it would be like to have an extra half a day a week. Did you know that you can do this by making a small improvement of 10% in how you spend your time? That is an extra 6 minutes an hour which is an extra half a day per week!

The only way to create more time for yourself is to face up to the hard truth of how you’re currently spending it. The most effective way to do this is to track what you work on and see how your days fill up.

Spending a lot of time in an effort to optimize your time defeats the purpose. I’m a huge fan of using the time tracking tool Klok because I can quickly and easily see where I’ve spent my time. Klok takes the headache out of time management and instead makes it enjoyable.

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Using Klok’s simple work timer, capture the different tasks you work on as you go about your day and do this for at least a week. Include your coffee breaks, those office chats or social media distractions. Don’t leave anything out, otherwise at the end of the day, you’ll only be cheating yourself. You’ll begin to see your blind spots, your time thieves as well as opportunities to increase productivity and optimize your time.

I love this tool because the visual calendar and dashboard reports make it so easy to see the total time spent on different tasks and compare how I actually spent my time against how I intended to spend my time.

The next step is to put your thinking cap on and strategize the best ways to optimize your time now that you know where it is going.

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2. Strategize the best ways to avoid burning daylight

We all have 24 hours a day, what you decide to do with those 24 hours is going to be the difference between getting the results you want in the time you want or not.

Think about going to the gym, if you want to see results in a shorter time, you need to have an exercise regime that is designed specifically to get the results you want. You will never achieve the same results if you simply go the gym and just follow the motions without a clear program. The same is true for time management.

If you want more time, money, better results and higher productivity, start optimizing your time more.  Now that you know where your time is being spent, you can start to make decisions on how to better optimize your time and become more productive.

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To get you thinking more strategically, ask yourself the following key questions.

  • Where does most of your time go?
  • How productive are you overall?
  • Are you spending more time on certain tasks than you should?
  • What is one small change you can make to your time that will make the biggest difference for you right now?

Klok’s dashboard reports and visual calendar display provide information in a graphical format which make it easier to answer these questions and identify opportunities to optimize your time better. You can also gain valuable insights by comparing estimates against actual time spent and use the information to improve overall time management which will result in more free time for you.

Tracking, analyzing and strategically optimizing how you spend your time is an on-going exercise, but one which will undoubtedly add hours to your weeks, add days to your months and over time, add months to your years.

Nobody else is going to create the results you want in life, you decide every day by how you spend your time.

“You can’t make up for lost time. You can only do better in the future.” – Ashley Ormon

More by this author

Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

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Last Updated on May 7, 2021

Productivity Boost: How to start your day at 5:00 AM

Productivity Boost: How to start your day at 5:00 AM

I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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Relocate your alarm clock.

Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

Scrap the snooze.

The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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Change up your buzzer

If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

Make a puzzle

If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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Get into a routine

Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

Have a reason

Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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