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2 Simple Steps to Boost Productivity and Avoid Burning Daylight’

2 Simple Steps to Boost Productivity and Avoid Burning Daylight’

We all know what it feels like to slave away at work all day long and still have the feeling like we didn’t accomplish what we wanted.  Many hours spent, but feeling like there’s not much to show for it. Worse than that are those days and weeks where you feel like you are just constantly putting out fires and barely staying above water. Unfortunately, this describes a common day for many, where results are undermined and time and money is wasted.

I never took a time management class in school or learned key skills to help me manage my time better, and I am sure you didn’t either. Yet, without the right skills and proper tools, each day can feel like a constant struggle and it really doesn’t need to be this way.

The problem in fact, is not a lack of time, but rather a lack of skills and tools to manage time more effectively. Most people don’t even know how they spend their time; let alone, how to optimize it.  If you want to finally master your time, free up hours a week, and feel more in control of your results, it is easier than you think.

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Here are two simple and very effective steps you can take:

1. Face the hard truth (Seeing is believing)

Imagine what it would be like to have an extra half a day a week. Did you know that you can do this by making a small improvement of 10% in how you spend your time? That is an extra 6 minutes an hour which is an extra half a day per week!

The only way to create more time for yourself is to face up to the hard truth of how you’re currently spending it. The most effective way to do this is to track what you work on and see how your days fill up.

Spending a lot of time in an effort to optimize your time defeats the purpose. I’m a huge fan of using the time tracking tool Klok because I can quickly and easily see where I’ve spent my time. Klok takes the headache out of time management and instead makes it enjoyable.

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Using Klok’s simple work timer, capture the different tasks you work on as you go about your day and do this for at least a week. Include your coffee breaks, those office chats or social media distractions. Don’t leave anything out, otherwise at the end of the day, you’ll only be cheating yourself. You’ll begin to see your blind spots, your time thieves as well as opportunities to increase productivity and optimize your time.

I love this tool because the visual calendar and dashboard reports make it so easy to see the total time spent on different tasks and compare how I actually spent my time against how I intended to spend my time.

The next step is to put your thinking cap on and strategize the best ways to optimize your time now that you know where it is going.

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2. Strategize the best ways to avoid burning daylight

We all have 24 hours a day, what you decide to do with those 24 hours is going to be the difference between getting the results you want in the time you want or not.

Think about going to the gym, if you want to see results in a shorter time, you need to have an exercise regime that is designed specifically to get the results you want. You will never achieve the same results if you simply go the gym and just follow the motions without a clear program. The same is true for time management.

If you want more time, money, better results and higher productivity, start optimizing your time more.  Now that you know where your time is being spent, you can start to make decisions on how to better optimize your time and become more productive.

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To get you thinking more strategically, ask yourself the following key questions.

  • Where does most of your time go?
  • How productive are you overall?
  • Are you spending more time on certain tasks than you should?
  • What is one small change you can make to your time that will make the biggest difference for you right now?

Klok’s dashboard reports and visual calendar display provide information in a graphical format which make it easier to answer these questions and identify opportunities to optimize your time better. You can also gain valuable insights by comparing estimates against actual time spent and use the information to improve overall time management which will result in more free time for you.

Tracking, analyzing and strategically optimizing how you spend your time is an on-going exercise, but one which will undoubtedly add hours to your weeks, add days to your months and over time, add months to your years.

Nobody else is going to create the results you want in life, you decide every day by how you spend your time.

“You can’t make up for lost time. You can only do better in the future.” – Ashley Ormon

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Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

20 Inspiring Vision Statement Examples (2020 Updated) 18 Best Time Management Apps and Tools (2020 Updated) How to Be More Productive: 4 Tiny Tweaks to Make Why To-Do Lists Don’t Work (And How to Change That) How To Control Your Emotions Effectively

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

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Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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