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16 Productivity Hacks For Leaders

16 Productivity Hacks For Leaders

Productivity is a skill you have to develop over time, especially for self-made leaders. When you are in charge of running a business, time is your most valued asset. And the one that slips through your fingers the most. By using the following 16 productivity hacks you will learn how to work more effective rather than efficient and create a less busy work routine for yourself.

1. Drop the 9-to-5 Schedule

It’s no longer news that the traditional 9-to-5 workday is not the optimal productivity time span. Depending on your personality type, habits, and lifestyle you might prefer to work from 6 a.m. till lunch or pop in after noon and be the last one to leave. Do the most challenging tasks during your most productive hours and schedule meetings and routine tasks for that time of the day when you start feeling low.

A quick reminder: Don’t be the first to come and the last to leave. In the long run, this practice will ruin productivity and your personal life as your brain will never have a chance to fully recharge. You can’t be a great leader if you can’t properly take care of yourself.

2. Know Your Priorities

Either you learn to prioritize like it’s nobody’s business, or you are doomed. The essential activities that will move your business forward should always be tackled first, even if they are the hardest to crack. Placing effectiveness over efficiency should be your daily mantra. You can never complete everything, yet you can finish the tasks that will move your vision and your company forward.

Here’s an excellent tip from a Pentagon general: “First I make a list of priorities: one, two, three, and so on. Then I cross out everything from three down.”

Multitasking is often deemed to be a good skill, except that it’s not. Numerous tests have proved: chronicle multitaskers in the long run perform worse on the tasks, compared to those handling one problem at a time. Rather than switching between tasks from minute to minute, dedicate a 20-minute chunk of time to a single task, and then switch to the next one. It’s called the Pomodoro technique and you’ll feel your productivity increase from day one.

3. Embrace Power Naps

Your brain needs to reboot after long hours of work. According to scientists, if you need a quick boost of alertness, nap for 10 to 20 minutes; for cognitive memory processing, a 60-minute nap would suit best and a 90-minute nap will involve a full cycle of sleep, which boosts creativity, and emotional and procedural memory. These days there are a lot of smart personal comfort technologies to help you sleep comfortably and even gently wake up you at the right time.

4. Hire the Best Talent

As Joshua Conran, senior partner at Deksia, puts it, “I’ve learned to hire people who are better at specific things than I am. I actively work to ensure I’m the dumbest person in the room. As I do this, I become less needed on a day-to-day basis to complete projects, and the company’s talent actually accomplishes more than I ever could.”

As a leader, make sure you spend time acquiring and keeping the best people in your company, rather than micro-managing and struggling to handle everything on your own.

5. Do Not Check Your Email First Thing in the Morning

Spare that time for more creative tasks, rather than being sucked into hours of back and forth replies. A lot of successful CEOs already reduce their time on handling emails to one to two days per week. You’ll be surprised to know that a lot of people in your company can actually handle their problems without you being involved.

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6. Listen to Yourself

Choose those types of productivity tools that help you most. If you react better to constant reminders from your phone or desktop pop-ups — install some handy apps! If you like to write down things and physically tick them off, buy a big planner and a fancy pen. Don’t follow trends, self-reflect and use what suits you most.

7. Set “Airplane Days”

Did you ever notice that you could accomplish more goals while being totally disconnected from the world on a long flight? Well, you don’t need to fly anywhere; you can create the same environment at home or at your office. On “Airplane Days” block out the time on your shared calendar, switch off your phone and network connection, eliminate all other distractions, and focus on dealing with the top three high-priority tasks from your list.

8. Clean Up Your Facebook

No matter how hard you try, you still peak at your Facebook once in a while. To limit the time spent at the social network Roman Grigorjev suggests moving everyone from “friends” to “acquaintances.” This way you’ll see only two to five of the most important posts per day instead of hundreds of cat pictures and personal musing statuses.

9. Use the 2-Minute Rule

If it takes less than two minutes to finish the task do it right now. Yes, as simple as that, but believe me this small habit can drastically increase your productivity if you use it.

10. Don’t Waste Desk Time

Read and reply emails on the go, and save interesting articles you’ve found to Pocket app to catch up on them later. Your desk is the place where you should solely focus on work and nothing else.

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11. Support Your Team

As a leader you should focus on encouraging others to cross things off of their lists just as you do. The more inspired and motivated your team is the more goals you can accomplish at once. If you can help others achieve their daily tasks and overachieve goals, you’ll be able to lead the whole company towards higher productivity.

12. Eat That Frog First

Not literally of course. Start your day with working on the activity you dread most (frog), yet the one that currently stands between you and the next giant step toward success!

13. Always Have the Decision Matrix at Hand

impact-grid

    Going back to prioritizing, if you have a lot of urgent things at hand or a small crisis going around, use this simple, yet highly effective decision-making matrix.

    Everything that is easy to do and will have a big impact should be labeled as a “do it now” priority. Smaller impact and easy-to-do items should be delegated. The big impact and hard-to-do items get put into the mix for prioritization against other initiatives.

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    14. Learn to Say No

    You are often invited to multiple conferences, meetings, and speaking engagements. Learn to refuse the invitations; you will never have time to focus on what’s truly important while trying to chase some possible opportunities out there, even if they seem fun, useful, or interesting. Networking should be limited to a necessary amount. For instance, commit to attending two conferences per year, one to two meetups per month, and so on.

    15. Schedule Appointments With Yourself

    You have dozens of meetings on your calendar, but when was the last time you have specifically blocked a few hours to sit down in peace, gather your thoughts, and go through critical things you want to get done?

    16. Try Voice Recognition Software

    I presume you still type slower than you speak, so using Siri to type messages for you on your iPhone will save you a lot of time. Use Dragon Dictation to type all sort of memos, emails, and other papers for you or Evernote Premium that now has the same feature. This will save you at least one hour a day.

    Featured photo credit: Nana B Agyei via flickr.com

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    Elena Prokopets

    Elena is a passionate blogger who shares about lifestyle tips on Lifehack.

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    Last Updated on November 20, 2020

    How to Type Faster: 12 Typing Tips and Techniques

    How to Type Faster: 12 Typing Tips and Techniques

    Do you know that being able to type faster makes you more productive? In fact, it’ll save you 21 days every year just by typing faster!

    Many people look up to master typists and wish that they could handle a keyboard like they do. The truth is that none of them started that way, and they had to learn.

    How can you learn how to type faster?

    In this article, you’ll learn 12 useful fasting typing tips and techniques.

    1. Improve Your Workspace

    Many people believe that fast and correct typing will start when you can master the keyboard. However, the truth is that you will need to begin with getting a workspace that is clean, properly ventilated, and comfortable. Also, for optimal typing, you will need to get a table and not work with your laptop or computer on your lap.

    If you will be working for an extended period, make sure that you’re comfortable.

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    2. Fix Your Posture

    If you want to type well, the correct posture will be seated, straight backed, and with your feet planted a little apart, flat on the ground. You wrists should also be positioned in such a way that your fingers can cover the keyboard. Tilt your head a bit as you can look at the screen properly as well.

    Adjust your office chair so you’ll be able to easily play with the seat and get a proper posture[1].

    Learn how to type faster with correct posture.

      3. Hold Your Posture

      It is also very important that you keep this position as you type. Ensure that your posture is good, and this way, you will be able to avoid getting aches on your wrists. These aches have a way of slowing you down and keeping you out of rhythm.

      Keep your back and shoulders from hunching, and while relaxation should be your key goal as you work on, also be sure to stay upright.

      4. Familiarize Yourself with the Keyboard

      The keyboard is your tool here, so you will need to get to know it. Fortunately for you, most keyboards that you see will make use of the same layout; the QWERTY layout. It is called that because of the letters that make the top left corner. You’ll also find that a lot of keyboards have keys around these main ones that do several things.

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      Here’s a nice video to help you familiarize yourself with the keyboard:

      Work on memorizing the positions of the letter keys, as well as some of the most used punctuation marks. You will need to understand where they are without looking at the keyboard. This is the only way you can learn to type fast.

      5. Close Your Eyes and Say the Keys out Loud as You Press Them

      Another great way to get to know the positions of these letters is to look away from them and directly at the screen. Then, pronounce the keys as you press them and see if you’re correct. This step will go a long way in helping you to memorize the keys, and it can easily help you learn how to type faster.

      6. Start Slowly With Touch-Typing

      Improving your speed as you type is a matter of developing your muscle memory over time. However, the quickest way to master typing will be learning touch typing[2]. If this is your first time with touch typing, then you might spend a lot of time on this step. However, once you can type key combinations without looking at the keyboard layout, your speed will increase.

      7. Don’t Look at Your Hands

      The whole essence of this step is to keep you from looking at your keyboard as you type so that your fingers are made to learn how the keys work.

      Again, you might find that your speed reduces when you begin, but just stick to it. Touch typing will help you to reach higher speeds and master it.

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      8. Practice, Practice, Practice

      Mastering the touch typing technique will prove to be a bit finicky, but once your posture is up and you get your fingers where they should be, you can only improve by practicing.

      Spare some time on a daily basis to practice and master both accuracy and speed. With continuous practice, you will also notice that you make fewer errors with time.

      9. Check out Some Online Typing Games

      There are also some websites that can help you with your practicing. They score you and record your words per minute, so you can try improving your record and competing with others as well. Here are some of the best sites:

      10. Dictation Practice

      If you don’t know what you can write, another alternative to getting good practice is to listen to something and try to type as you hear the words. There is no limit to the kind of things you can write, and you can even make the practice process more fun.

      Get an e-book, an online lecture, or listen to a TV show or talk show.

      11. Monitor Your Progress

      Ensure that you keep track of the progress you make as you go on. However, it is important that you don’t get obsessed with how many words you are able to type in a minute. Rather, ensure that you stay comfortable while you’re practicing. With time, your words per minute will increase, and you’ll be able to clock up some high numbers.

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      12. Get Some Formal Training

      There are many specially designed courses and typing lessons that will boost your abilities. If you’re willing to improve your skill, get any of these and see how well they work for you:

      The Bottom Line

      Typing is a skill that takes time to develop, but with practice and dedication, you can learn how to get faster at typing and improve your productivity on a day-to-day basis.

      One day, you may even improve your typing so much that you reach 40 wpm!

      More Tips on How to Type Faster

      Featured photo credit: Cytonn Photography via unsplash.com

      Reference

      [1] Well: Working WELL anywhere
      [2] Techopedia: Touch Typing

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