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Make Significant Changes in 15 Easy Steps

Make Significant Changes in 15 Easy Steps

Whether or not humans can change is a question as old as time itself. While the innermost character can be hard to actively change, there are some things that can change easily such as your routine and habits. These tasks make up 40% of how you spend your time. Things that some people consider part of a person’s character, like “being lazy,” or unsociable, or awkward, are often caused by a tangible difference in behavior. However, changing these aspects of yourself requires considerable work. Here’s 15 ways to help you make the change easier:

Break Your Goals Down Into Small Actionable Steps

Get ultra specific. Down to the point where you have a set of repeatable actions that you can do every day/week. This way, you ensure that you are always making progress. Don’t set something vague, like eating less. Instead, decide what you should do. Pick a few healthy meals that you will eat and the forms of exercise you will do each week. Make it a plan, not simply a goal.

If your goal is unconventional, like becoming a sculptor, make it a point to reach out to successful sculptors every week so that you can get the guidance you need. Focus not only on steps that improve your skills, but also ones that increase your network and chances of success later on down the road.

Tap Into The Power Of Routine, Make It A Habit

Contrary to popular belief, creating a habit isn’t about repeating something for 21 days and then you’re all set. It is true that the longer you do something, the closer to second nature it becomes. However, understand that you will experience times when it is extremely hard to keep going. These are the times when it is essential that you do just that.

Write Checklists By Hand

Write checklists to keep yourself in check, no pun intended. When you’re working towards a long-term goal, it’s easy to get sidetracked and forget the daily actions that keep you moving forward. Plus, the added physical effort of writing them down by hand seems to make all the difference.

If your goal is to become a self sufficient artist, don’t forget to put time into making connections. Add anything to your list, such as practice daily, reach out to successful artists, or contact local galleries. Perhaps, include a mandatory daily relaxation time. The checklists will be a reminder, when you feel like making excuses, that the long road is the only way to true success.

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Track And Share Your Progress

Track your progress to motivate yourself and spot patterns. This allows you to find out what works best for you and your goals.

A study showed that people who wrote weekly progress reports and sent them to a supportive friend were more likely to successfully change than people who didn’t do this. Who is your most supportive friend? Tell them what you’re trying to achieve, and how it’s coming along.

Focus On The Most Effective

Sounds simple? To the contrary, figuring this out can be a job in and of itself. Have you ever heard of the Pareto principle, or the 80/20 rule? Basically, the idea is that we spend 80% of our time doing things that contribute only 20% towards our goals, and only 20% of the time doing the vital stuff that contributes 80%.

If you can isolate what helps you the most, you progress more in less time.

Further reading: How to apply the 80/20 rule to earn more, work less, and dominate

Don’t Try To Reinvent The Wheel

Sometimes it can be tempting to venture out into new area. Don’t go overboard. If you’re trying to lose weight or bulk up, don’t try to invent a new diet revolving around your favorite food, chocolate chip fried chicken. Stick to tried and tested principles.

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If you find yourself overwhelmed, pinpoint what may be causing it. Think about the simplest alternatives. What can you do easier? Be careful and thoughtful, sometimes shortcuts turn out to be counterproductive and inefficient.

Leverage Your Strengths

If you’re great at lifting weights, and you actually enjoy it, but you suck at cardio, and hate it, focus on where you excel. Instead of forcing your way through traditional cardio, adapt your weight-lifting routine and add medium full-body exercises that suit you better. This doesn’t only apply to weight loss.

A designer, who may not be talented in marketing, can create a uniquely compelling business card and hire someone else to do the marketing.

Take Steps To Make It An Enjoyable Process

If you like listening to music and you’re still able to concentrate, integrate it into the pieces of the process that you don’t like. If you enjoy a particular sport, start getting personally involved in an amateur league, or just arrange games with your friends. If your goal is to learn to play an instrument, don’t stick to the songs in the book if they bore you to death, choose some of your very favorite songs. These small steps will help you enjoy the process, not just look forward to the goal.

Make Use Of Past And/Or Preexisting Habits

This one is pretty straight forward, but it’s also easy to miss. If you have a habit that would be useful for working towards your current goal, revisit it, ramp it up, and reap the benefits.

If you want to learn a new language, and you spend a lot time watching TV, incorporate it into your goal, by watching foreign language TV shows. If you like mountain climbing and long walks in the park to relax, take it one step further and add it to your workout.

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Remember The Little Things

Don’t overlook the little things. According to the Pareto principle, the little things can be a huge part of your progress.

They may seem insignificant, but given enough time, the little things can mean the difference between not losing any weight one year to losing 10 pounds the next.

Don’t Be Afraid To Ask For Help

One thing a lot of us have in common is that we don’t ask for help enough. Maybe it’s pride, or maybe it’s fear of rejection, or even a combination of several factors. Regardless, the solution is simple: ask for help more often. Seek out the people who are most qualified to help you with your current problem.

Accept And Move Past Your Failures

If you fail at something, don’t beat yourself up over it. Think about why you may have failed and what you could have done better. Accept that a speed-bump is part of the journey, and get back to work.

One thing that helps is to focus entirely on what went wrong and exactly how. When you move yourself out of the equation and look at the failure objectively, it’s easier to improve and move on.

Don’t Push Yourself Too Far Too Quickly

You may witness this at your local gym. Somebody that hasn’t worked out for months, or ever, comes in and tries to show off. Inevitably, they either embarrass themselves at the gym, or pay the price later in the form of aching muscles and decreased mobility.

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Instead, start off slow. Think about how much you can handle, and then lowball yourself. You can always gradually increase the amount of work you do, but keep in mind that it’s counterproductive to go too far.

Don’t Expect Things To Stay The Same

When you change, your habits and interests also change. Other changes will follow. You may have less in common with your very best friends, and even find yourself hanging out with a new crowd. This isn’t necessarily a bad thing.

If your old friends are nurturing and worthwhile, don’t kill the friendships, but also don’t let them disrupt your improvement.

Prioritize Your Health And Happiness

There’s nothing productive about burning out after the first month of pursuing change. Instead, balance your rest, work, and play.

Be sure to sleep at least seven and a half hours every night. Leave yourself some “me time” to unwind and relax. Spend time with your friends and family. Eat healthy and exercise regularly. Write these things in your daily checklists so you don’t forget. If you want to pull through, you will need to be healthy, happy, and energetic. Remember that change will not be instant, and in most cases it will not be quick, either.

So prepare yourself for the long haul.

More by this author

Ragnar Miljeteig

Ragnar is a passionate writer who blogs about personal development at Lifehack.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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