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12 Steps Closer to Your Ideal Work Day

12 Steps Closer to Your Ideal Work Day

What would an ideal workday look like? While there might not be a single answer across the board, all of us can relate to the fact that many of our workdays are not designed for optimal productivity. We complain about too many meetings, not enough pay, travel that saps your energy and did I mention the hours? Why not take some time today to consider what an ideal day at work might look like?

Start the afternoon before. A clean space makes for smooth work. To the degree that you can, neaten up your desk and put things in order for the next day. Do a quick “what do I need to work on tomorrow?” and write it down. This little step plants seeds of productivity that will spill over into the following day. Get home at a reasonable hour- your loved ones will thank you for it. I’ve found that my family likes my work more as a result of working less when I can. The competition between family and work shrinks when both are in balance.

Start the night before. This might seem obvious but so many people burn the candle at both ends. It makes sense to get to sleep at a reasonable hour in order to get in 6-8 quality hours of sleep. Some need more, few of us need less. Become a sleep expert and routine your bed time for optimal waking the next day. Another secret is to do a ‘media audit’ of your free hours prior to bed. If you find yourself zoning out via TV for no good reason, turn the tube off and read, work out or talk with friends.

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Practice early morning rituals. A strong start to the day is key for designing your ideal work experience. When you get up early, it’s as if you’ve already accomplished something. Throw in a coffee ritual (but not too much!) and you have another reason to get up. I’ll admit, I enjoy a good 7 minute snooze button as much as the next guy, but only to a degree. Put mind over mattress and get moving in the AM.

Crank when you can. When you’re at work, work. In the time-windows when you know you can really crank, get things done. This may involve closing your office door or telling your secretary that you need 30 minutes of uninterrupted time. My guess is that you can accomplish more in a half hour of dedicated work time than you could in 3-4 blocks of stop-and-go work.

Remember, interruptions happen. Sure, we need to crank out our work but interruptions do happen. The key is to absorb them instead of brustle when they come up. You may have to coach those around you as to how you would like correspondence and when you are most free. Some people use door signs as subtle reminders of their work: green means come on in while red implies that work is going on. Find what works for you. I once heard of someone who hung a sign on his cubicle that said, “Power hour in progress. Enter at risk.”

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Take your breaks. A good stretch and walk around the block is good for the body and the mind. Step away from the computer, leave the Blackberry at your desk and just walk. Take five minutes and read a chapter from that book that you put in your briefcase. Breathe some fresh air. Get some water. It’s that simple.

Create real human interaction. While digital correspondence is at an all time high, our moments of genuine human interchange may be at risk. A simple rule? Whenever you can, interact. As long as you’re getting your work done, keep it human and stay on task. I think that they can go hand in hand- human interaction and getting things done.

Speed matters. As you’re going through your day, remember that speed matters. Move with purpose and swiftly act on things that are in front of you. Walk briskly and others will sense that you are a person of action. Their step will pick up too!

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Food is your friend. A few months back, I looked at the scale and realized that I had lost about 10 pounds without even trying. I saw that my eating habits had been spotty and my body wasn’t getting enough of what it needed in order to keep going. Take the time to prepare a decent set of 4-5 smaller meals instead of binging at the end of the day. Now I try to keep a supply of energy bars in my desk just in case.

Take note of the final hour. The final hour is key to an optimal work day. This is a good time to process any excess in your in-box, prepare things for the next day and clear your mind.

Remember what’s really important. Getting out the door at a reasonable time (and it probably differs for each of us) is good for you and for those you care about. When you arrive home from work, take 10 seconds to remind yourself that you’re now at home and need to be fully present for your spouse, kids, and whatever else requires your attention. It’s not easy making this transition but vital nonetheless.

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Begin again. The good and bad news of an ideal workday is that it requires mastery and repetition. Don’t be too hard on yourself if things only went 75% well today because tomorrow is coming. You’ll get another shot at success.

An ideal workday is something towards which we can work. In my field of education, I tell young teachers to aim for the 3 Day Rule: strive to be on your game for 3 out of 5 days and you’ll start to turn the tide of how you work. Eventually your 3 days will turn into 4 and every once in a while, you’ll see a solid 5 days of productivity.

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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