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10 Things You Haven’t Tried For Productive Time Management

10 Things You Haven’t Tried For Productive Time Management

“Lost time is never found again.” Benjamin Franklin

Time is one of our most precious tools in life. It is so important that time is being compared with life; wasting time, is equal to wasting life.

People who accomplish a lot in life are often people who manage their time and tasks effectively and intelligently. Without time management and scheduling, we tend to waste a lot of time on unproductive tasks and projects and we realize this when it is too late.

Therefore in order to take control over our life and achieve our goals, we need to have a proper schedule and time management.

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Office Clocks Showing Different Times

    Below are simple steps that can help you plan and implement tasks more effectively:

    1. Write Down Your Tasks

    It is recommended to have a daily worksheet in which you can record all the tasks for the day. Writing down the tasks not only gives you clarity on the work that needs to be done, but also helps you to organize your time better.

    If there are free slots in your worksheet in any specific day, you can fill in the gaps with your unfinished work or what you need to accomplish on the following days. You can also allocate such moments for educational or self-improving activities to help you gain more skills. In this way all your moments everyday will become fruitful and no time will get wasted in between.

    2. Prioritize Tasks Based on Importance

    Prioritizing gives you the ability to categorize tasks. Often we invest time in on doing things that are not important and miss out on the important ones. By prioritizing you will know which tasks need to be done first. Even if you don’t get a chance to finish all the work planned, at least you have accomplished what is important and urgent.

    Sometimes not focusing on unessential tasks gives you better ability to focus on the important ones. This is called one-pointedness. Remove the unnecessary and focus on the essential!

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    3. Give Each Task a Proper Deadline

    Without deadlines, we often take our sweet time in doing things. Deadlines give you purpose and emotional drive to finish what you start.

    We all have experienced when the deadline is near, we become more alert, fast and focused to deliver the task as promised. Therefore in order to finish your tasks more effectively, give them a deadline. This will make sure you finish them as expected. Just remember to give your tasks a realistic deadline. If you set a deadline which is not realistic and impossible to meet, you will be disappointed after a while and deadlines will not mean anything to you anymore.

    4. Group Tasks Together

    In order to increase your productivity it is recommended to group similar tasks together and attend to them simultaneously or one after the other. This will save lot of time which is usually spent to understand and analyze the tasks, and get in the mood to start and complete them.

    5. Practice Punctuality

    Punctuality comes from responsibility. If you work on your punctuality not only can you project a better picture of yourself which gives you more confidence, but also save time that you need to explain and convince others and apologize for being late.

    6. Start Your Day With the Most Difficult Tasks

    This might be a bit funny but it works. After scheduling and prioritizing your tasks, start your day by doing the most difficult ones first. Often people tend to start the day by checking emails, checking Facebook and doing stuff that it is not important and difficult. In this scenario, the most difficult tasks are being done last because it takes so much emotional will and effort to start them. However, this strategy does not work well because, the difficult tasks will be attended when the body and the mind are tired. Therefore the possibility of making mistakes or prolonging the work will increase.

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    On the other hand, if the most difficult tasks are done in the beginning of the day, they can be completed faster and with less effort and mistakes; since you are fresh and your ability to focus is higher. The easier and less important tasks, which do not take much effort and concentration, can be done later.

    7. Give Music to Solo Tasks

    Music here is being used as a kind of metronome to keep track of time. Especially for the regular daily jobs that you need to repeat everyday, music can help you manage your time better. After a while you get so familiar with the music and its various sections, that you will know when to speed up or when to accomplish each section. Furthermore, this will give you the ability to choose a piece of music that fits with the nature of your job, which can help you increase your productivity and get into the mood.

    8. Plan Work Breaks Into Your Schedule

    Everybody needs breaks. Your body and mind need a break in order to enable them to retain energy. Your brain needs regular breaks to process, categorize and store information. No one can work continuously without any breaks and keep up his or her productivity at optimum level all the time. Breaks are needed, but what you can do is to schedule your breaks.

    After each difficult and time-consuming task, give yourself a break to rest the brain, calm your emotions and retain concentration. After a few days or weeks of continuous work, you also need a break to rest and recharge. This will give you more energy and stamina for upcoming projects.

    9. Keep Yourself Emotionally Strong

    Often when people are not sad, depressed or unsatisfied, their productivity decreases tremendously. It is therefore highly important to keep emotionally strong and determined. This is when passion comes into play. Many successful people recommend you to do the work that you love so you can keep our emotional will at optimum level.

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    Without emotional stamina and enthusiasm, your productivity decreases and in this case even a simple task might take a very long time. Passion and determination help you to move forward and stay focused even in the midst of difficult situations and crises.

    10. Learn to Say No

    You must pay attention to your limits. You cannot do everything that you are asked to, especially if it is not in line with your goal. You always have a choice to say NO! Often multitasking makes you stupid!

    In family life as well as in your professional life, you need to refuse to accept tasks and responsibilities that are beyond your capabilities and do not help in achieving your targets. Taking more than what you can handle normally causes a lot of stress, which affects your most important tasks too.

    Learn to say NO! Promises easily given are often not kept. Think about the consequences of accepting new projects or tasks. Think if they are in line with your specialty and your target. Think if you are capable and trained to do them. Then accept!

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    Last Updated on September 24, 2020

    17 Ways Learn New Skills Faster and Enjoy the Process

    17 Ways Learn New Skills Faster and Enjoy the Process

    In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

    The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

    Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

    1. Deconstruct and Reverse Engineer

    Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

    For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

    2. Use the Pareto Principle

    Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

    Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

    3. Make Stakes

    Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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    However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

    4. Record Yourself

    Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

    5. Join a Group

    There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

    6. Time Travel

    Visit the library. Although everything is moving more and more online, there are still such things called libraries.

    Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

    7. Be a Chameleon

    When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

    Studies have shown that, apart from learning,[2]

    “Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

    Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

    8. Focus

    Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

    Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

    9. Visualize

    The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

    Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

    Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

    10. Find a Mentor

    Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

    Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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    If you need help learning how to find a mentor, check out this article.

    11. Sleep on It

    Practice your new skill within four hours of going to sleep.

    Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

    12. Use the 20-Hour Rule

    Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

    His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

    Check out his video to find out more:

    13. Learn by Doing

    It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

    Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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    14. Complete Short Sprints

    Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

    One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

    15. Ditch the Distractions

    Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

    Before you sit down to learn new skills, make sure that potential distractions are far from sight.

    16. Use Nootropics

    Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

    Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

    Find out more about brain supplements in this article.

    17. Celebrate

    For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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    The Bottom Line

    Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

    More Tips on How to Learn New Skills

    Featured photo credit: Elijah M. Henderson via unsplash.com

    Reference

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