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10 Things You Haven’t Tried For Productive Time Management

10 Things You Haven’t Tried For Productive Time Management

“Lost time is never found again.” Benjamin Franklin

Time is one of our most precious tools in life. It is so important that time is being compared with life; wasting time, is equal to wasting life.

People who accomplish a lot in life are often people who manage their time and tasks effectively and intelligently. Without time management and scheduling, we tend to waste a lot of time on unproductive tasks and projects and we realize this when it is too late.

Therefore in order to take control over our life and achieve our goals, we need to have a proper schedule and time management.

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    Below are simple steps that can help you plan and implement tasks more effectively:

    1. Write Down Your Tasks

    It is recommended to have a daily worksheet in which you can record all the tasks for the day. Writing down the tasks not only gives you clarity on the work that needs to be done, but also helps you to organize your time better.

    If there are free slots in your worksheet in any specific day, you can fill in the gaps with your unfinished work or what you need to accomplish on the following days. You can also allocate such moments for educational or self-improving activities to help you gain more skills. In this way all your moments everyday will become fruitful and no time will get wasted in between.

    2. Prioritize Tasks Based on Importance

    Prioritizing gives you the ability to categorize tasks. Often we invest time in on doing things that are not important and miss out on the important ones. By prioritizing you will know which tasks need to be done first. Even if you don’t get a chance to finish all the work planned, at least you have accomplished what is important and urgent.

    Sometimes not focusing on unessential tasks gives you better ability to focus on the important ones. This is called one-pointedness. Remove the unnecessary and focus on the essential!

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    3. Give Each Task a Proper Deadline

    Without deadlines, we often take our sweet time in doing things. Deadlines give you purpose and emotional drive to finish what you start.

    We all have experienced when the deadline is near, we become more alert, fast and focused to deliver the task as promised. Therefore in order to finish your tasks more effectively, give them a deadline. This will make sure you finish them as expected. Just remember to give your tasks a realistic deadline. If you set a deadline which is not realistic and impossible to meet, you will be disappointed after a while and deadlines will not mean anything to you anymore.

    4. Group Tasks Together

    In order to increase your productivity it is recommended to group similar tasks together and attend to them simultaneously or one after the other. This will save lot of time which is usually spent to understand and analyze the tasks, and get in the mood to start and complete them.

    5. Practice Punctuality

    Punctuality comes from responsibility. If you work on your punctuality not only can you project a better picture of yourself which gives you more confidence, but also save time that you need to explain and convince others and apologize for being late.

    6. Start Your Day With the Most Difficult Tasks

    This might be a bit funny but it works. After scheduling and prioritizing your tasks, start your day by doing the most difficult ones first. Often people tend to start the day by checking emails, checking Facebook and doing stuff that it is not important and difficult. In this scenario, the most difficult tasks are being done last because it takes so much emotional will and effort to start them. However, this strategy does not work well because, the difficult tasks will be attended when the body and the mind are tired. Therefore the possibility of making mistakes or prolonging the work will increase.

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    On the other hand, if the most difficult tasks are done in the beginning of the day, they can be completed faster and with less effort and mistakes; since you are fresh and your ability to focus is higher. The easier and less important tasks, which do not take much effort and concentration, can be done later.

    7. Give Music to Solo Tasks

    Music here is being used as a kind of metronome to keep track of time. Especially for the regular daily jobs that you need to repeat everyday, music can help you manage your time better. After a while you get so familiar with the music and its various sections, that you will know when to speed up or when to accomplish each section. Furthermore, this will give you the ability to choose a piece of music that fits with the nature of your job, which can help you increase your productivity and get into the mood.

    8. Plan Work Breaks Into Your Schedule

    Everybody needs breaks. Your body and mind need a break in order to enable them to retain energy. Your brain needs regular breaks to process, categorize and store information. No one can work continuously without any breaks and keep up his or her productivity at optimum level all the time. Breaks are needed, but what you can do is to schedule your breaks.

    After each difficult and time-consuming task, give yourself a break to rest the brain, calm your emotions and retain concentration. After a few days or weeks of continuous work, you also need a break to rest and recharge. This will give you more energy and stamina for upcoming projects.

    9. Keep Yourself Emotionally Strong

    Often when people are not sad, depressed or unsatisfied, their productivity decreases tremendously. It is therefore highly important to keep emotionally strong and determined. This is when passion comes into play. Many successful people recommend you to do the work that you love so you can keep our emotional will at optimum level.

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    Without emotional stamina and enthusiasm, your productivity decreases and in this case even a simple task might take a very long time. Passion and determination help you to move forward and stay focused even in the midst of difficult situations and crises.

    10. Learn to Say No

    You must pay attention to your limits. You cannot do everything that you are asked to, especially if it is not in line with your goal. You always have a choice to say NO! Often multitasking makes you stupid!

    In family life as well as in your professional life, you need to refuse to accept tasks and responsibilities that are beyond your capabilities and do not help in achieving your targets. Taking more than what you can handle normally causes a lot of stress, which affects your most important tasks too.

    Learn to say NO! Promises easily given are often not kept. Think about the consequences of accepting new projects or tasks. Think if they are in line with your specialty and your target. Think if you are capable and trained to do them. Then accept!

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    Last Updated on January 13, 2020

    50 Motivational Quotes for Work to Inspire Success

    50 Motivational Quotes for Work to Inspire Success

    Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

    In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

    Quotes about Goal Setting

    Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

    Check out these quotes for extra inspiration on how to turn your dreams into reality:

    quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

      “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


      “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


      “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


      “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

      Quotes about Achieving Excellence in Work

      Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

      “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


      “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

      Desire is the key to motivation

        “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


        “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


        “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

        Quotes about Determination and Persistence

        Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

        “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


        “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


        “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

        quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

          “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

          Quotes about Leadership

          Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

          “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


          “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

          Leadership is not magnetic personality

            “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


            “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


            “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

            Quotes for Success

            Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

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            “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


            “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

            Success is the ability to go from one failure to another with no loss of enthusiasm.

              “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


              “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


              “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


              “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


              “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

              Sports Quotes for Athletes

              You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

              “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


              “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

              Strength does not come from winning. Your struggles develop your strengths.

                “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


                “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


                “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


                “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


                “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

                Quotes to Motivate Learning

                Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

                “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

                quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                  “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                  “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                  “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                  “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                  “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                  “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                  “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                  “A book is like a garden carried in the pocket.”–Chinese Proverb

                  All-Time Favorite Positive Quotes

                  Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                  “Change your thoughts and you change your world.”–Norman Vincent Peale


                  “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                  “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                  “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                  “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                  If we did all the things we are capable of, we would literally astound ourselves.

                    “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                    “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                    “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                    “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                    Final Thoughts

                    To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                    Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                    If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                    More Inspiring Quotes

                    Featured photo credit: Kyle Glenn via unsplash.com

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