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10 Things You Can Do Now To Make Public Speaking Effortless

10 Things You Can Do Now To Make Public Speaking Effortless

Have you ever wondered how some well-known figures make public speaking look like child’s play? As we know, it is not like that at all. Remember that over 50% of UK senior management feel nervous about speaking in public, so you are not alone!

“People think actresses find public speaking easy, and it’s not easy at all; we’re used to hiding behind masks.” – Jane Fonda

My first venture into public speaking was when I had to give a speech at my brother’s wedding, as I was his best man. This was an enormous challenge for me as I had struggled through adolescence with a speech defect. After an operation and speech therapy, my brother’s wedding was my first match in the public speaking arena. Happily, all went well!

Public speaking is an important life skill because if you can master this, you can cope better with job interviews and giving presentations. Here are 10 things you can adopt now to make it all sound smooth and effortless.

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1. Prepare the speech.

This seems pretty obvious but many people skimp on this. If you are giving a presentation or seminar, preparation will be crucial. You will also have to practice and decide how much use you will make of the following:

  • All written out or just notes?
  • Will you use PowerPoint slides?
  • Are you aware of your breathing while practicing?
  • Are you familiar with the venue?
  • Do you know what equipment is available?

2. Research your audience.

In my case this was easy, as it was family and friends. Anecdotes about my brother were expected and appreciated. But when you are in front of a business audience, it is important to know their background. Are they colleagues, middle managers or trainees? Finding out about their business experience and their companies will be very important. Armed with this information, you can make a passing reference to their company’s history or profile, which they can relate to.

3. Don’t read your speech.

There are several reasons why this could be disastrous:

  • You may bore the audience
  • You will almost certainly not succeed in getting their attention
  • You will never make eye contact
  • You are at risk of mumbling or failing to speak clearly.

4. Think beyond the words.

Let’s face it. You are communicating a message or information, or entertaining. Or it may be a combination of all three. The words you are using are merely a vehicle for conveying your ideas. They are not sufficient on their own. You also have to use the following:

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  • Gestures
  • Body language
  • Tone of voice
  • Speed of delivery
  • Pauses
  • Emphasis.

Get the combination of all these right and you will make a great speech.

5. Practice makes perfect.

You need to get really familiar with the contents of your speech. If you lack confidence, the best way to do this is to try and memorize the main points, and you can use a list of notes for this. You have to go over and over it again, timing yourself so that you do not go over the time allocated. If you prefer, you can also use cards with the main points on them, just in case you forget. A good idea is to number the cards, just in case you drop them!

6. Avoid the PowerPoint death sentence.

People refer to ‘death by PowerPoint’ because these visuals, while an excellent tool, can become deadly boring, especially if you read what is written on them. Your audience can read too!

It is important to keep the number of slides to a minimum. It is a visual aid and it is not supposed to substitute for you. Go for facts and figures, charts, graphs, or something visually stimulating such as a dramatic photo.

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There are many true statements about complex topics that are too long to fit on a PowerPoint slide.” –  Edward Tufte

7. Personalize what you have to say

People still love stories. An anecdote or two can work wonders. Tell them about your personal involvement in a project and what went right or wrong. Jokes are great too, although these should be kept to a minimum. All these things are important for bonding with your audience.

8. Being nervous is good

“Adrenaline is wonderful. It covers pain. It covers dementia. It covers everything.” – Jerry Lewis

You may think that all those irritating and embarrassing symptoms of butterflies in your stomach and a tremor in your voice and hand is going to mean you fail.

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But look at it this way: These are just minor things that are happening because your adrenaline is flowing. This is giving you more energy, more determination, and also a much sharper you. Concentrate on these aspects so that you can power up rather than become a frightened mouse. These are primeval instincts to help you fight. Forget the flight bit. It will all be over soon.

“I don’t get stage fright, I actually love the energy, I love the spontaneity, I love the adrenaline you get in front of a live audience, it actually really works for me.” – Brooke Burke

9. Hope for the best, prepare for the worst

While remaining upbeat and confident, there’s no harm in being aware of what could go wrong and to have a contingency plan up your sleeve. Here are some common situations you may encounter:

  • Make sure there is a glass of water on the lectern. When your mouth becomes impossibly dry, this is a life saver.
  • Check to see that everything is working beforehand and that the PowerPoint is all set up. Do a trial run, if possible.
  • If you forget the next point, refer to your notes. These should be brief and clear, with main points highlighted.
  • You will not be judged on your quivering voice. You are not doing an audition for a Hollywood film, so concentrate on getting your message across.

10. Observe and learn from the experts

When practicing your presentation or speech, watch people speaking on YouTube. Observe people who you think are great communicators and whom you admire. Watch how they use pauses for effect. Study their speed of delivery and also their body language. Remember that they started out like you and were probably just as nervous and phobic about the whole thing.

One comforting thought is that one journalist noted that President George Washington, in making his inaugural speech, was as nervous as hell. He was “so visibly perturbed that his hand trembled and his voice shook so that he could scarcely be understood.”  Nobody ever judged George Washington’s achievements by his public speaking!

Have you any tips about how to make public speaking easier? Tell us about them in the comments.

More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on December 9, 2019

7 Techniques to Stay Focused and Avoid Distractions

7 Techniques to Stay Focused and Avoid Distractions

The world has become a very distracting place, you don’t need me to tell you that. Where once we could walk out of our house or office and disappear into our own world with our own thoughts, we are now connected 24 hours a day to a network that’s sole purpose is to make us available to anyone and everyone at any time they choose to disturb us.

Of course, it is very easy to sit here and say all you have to do is turn off your electronic devices and just allow yourself several hours of quiet solitude; but the reality is far harder than that. There is an expectation that we are available for anyone whenever they want us.

However, if you do want to elevate yourself and perform at your best every day, to produce work of a higher quality than anyone expects and to regain control over what you do and when you will need to regain some control over your time, so you can focus on producing work that matters to you…

The good news: You do not have to become a recluse. All you need are a few simple strategies that will allow you enough flexibility in your day to stay focused to do the work that matters and still allow you to deal with other people’s crises and dramas.

Here are 7 ways you can stay focused and be less distracted.

1. Find out When You Are at Your Most Focused

According to research, brilliantly documented by Daniel Pink in his latest book, When: The Scientific Secrets of Perfect Timing, our brains have a limited capacity to stay focused each day.[1]

From the moment we wake up to the time we turn in for the day, we are using up our brain’s limited energy resources and, depending on the time of day, we will be moving between strong concentration and low concentration.

This means that for most people, their optimum time for sustained concentration and focus will be soon after they wake up. For others, it could be later in the evening—a kind of second wind—but that is rare.

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Once you understand this, you can take time to learn when you are at your best and to protect that time on your calendar as much as possible. If you can, block it off and use that time for the work you need to do that requires the most concentration each day.

2. Get Comfortable Using ‘Do Not Disturb’ Mode

We have the ability to switch our electronic devices to do not disturb mode. Where all notifications are off and your phone or computer will not alert you to a new email or message.

Now after testing this function for a number of years, I can happily report that it does work.

When I sat down to write this article, I put all my electronic devices to do not disturb, closed down my email and began writing. I am safe in the knowledge that until this article is written, and I turn do not disturb off, there will be no interruptions or distractions.

Of course, it is not really about whether do not disturb works or not, it is whether you are willing to turn it on or not.

Most people believe they have to be constantly available for their boss or customers. This is not true at all. What has happened is because of your always available status, you have conditioned these people to turn to you first whenever they have a problem.

You are not actually helping them at all. You are preventing them from having to think for themselves and develop the skill of problem-solving. By not being so readily available, you help them a lot more.

What it comes down to is your boss and customers are going to be far more positive with you, if you deliver your work to the highest quality and on time than you being available 24/7. Trust me on that. I also tested that one.

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3. Schedule Focus Time Every Day

This technique is a lot easier than you may think.

First, you figure out when you are least likely to be disturbed. For me, that is between 6 and 9 am. for a lot of my clients, they find the first 90 minutes in the morning at their workplace is when they are not likely to be disturbed. This is important because you want to be building consistency.

Most people start their day by checking their email and other messages. While they are doing that, they are not going to be bothering you. Now there is no rule about when you should be checking your email. The chances are email is not going to be where you want to spend your most focused time, so you can decide to check your email at say 10:30 am.

Dedicate 30 minutes from 10:30 am to 11:00 am for email processing and use the first 90 minutes of your day for doing your most important work. You will surprise yourself by how much work you get done in that ninety minutes.

4. Plan Your Day the Night Before

One of the inevitabilities of life is there is always a plan for the day. The choice is whether the plan you have is a plan of your own making or not. If you don’t have a plan, then the day will take control of you. Other people’s priorities, urgencies and dramas will fill your day. As the late Jim Rohn said:

“Either you run the day or the day runs you.”

If you take control and make it a habit to plan out what you want to accomplish the next day before you go to bed, you will find yourself staying more focused on your work and be less likely disturbed.

Now when I say plan your day the night before, I do not mean you need to spend an hour or so planning and mapping out every minute of the day. Planning your day should only take you around 10 to 15 minutes and you only need to decide what 10 things you want to complete — 2 “must do” objective tasks and 8 “would like to do” tasks. What I call the 2+8 Prioritisation Technique:

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Do not be tempted to go beyond 10 tasks for the day. When you do that, you do not have enough flexibility in your day to handle crises and other unknown issues that will pop up throughout the day.

When you do not build in flexibility, you will soon stop planning your day. Only plan tasks that will have the biggest positive impact on your work and projects.

5. Learn to Say “No”

I am sure you’ve been told this before. We are wired to please and this results in us wanting to say yes to every opportunity that comes our way. The problem is we cannot do everything and every time you say “yes” to one opportunity, you are saying “no” to another opportunity. You cannot be in two places at the same time.

Jay Shetty shared an inspiring video on JOMO “Joy Of Missing Out”. Here’s the video:

Rather than allowing ourselves to be succumbed by FOMO (the Fear Of Missing Out), we should replace that ‘fear’ with the “joy” of missing out. Because of our need to please, we say yes to things we really don’t want to do; yet when we do that, we miss out on doing things that bring us joy—creating something special, spending time educating ourselves and just having some quiet alone time with ourselves.

Learn to say “no” every time you get a notification to your phone. Ignore it. Learn to say “no” to your colleagues when they want to gossip. Learn to say “no” to volunteering when the thing you are being asked to volunteer for does not excite you. Just learn to say “no”.

By saying “no” to opportunities, distractions and interruptions, you are saying yes to better and more meaningful things. Things you do want to focus your attention on.

6. Create a Distraction-Free Environment for Your Focused Time

This has been possibly the most powerful tip I learned when it comes to focusing on what is important. Have a place where you do only focused, high-concentration work.

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Now this place needs to be clean and only have the tools you need to do your work. If it is writing a report or preparing a presentation, then it needs a table and a computer, nothing more. Files, paper and other detritus that accumulates on and around people’s desks need to go. A clean, cool and well-lit environment is going to do a lot more for your focus and concentration than anything else.

The dining table in our home is where I go for undisturbed, focussed work. I take my laptop or iPad, and only have my writing app open. Everything is closed down and the computer is in “do not disturb” mode. There is nothing else on the dining table just my computer and my water tumbler.

Because that is my designated focus area, I only go there to work when I have something that needs total focus and concentration. I am there right now!

7. Be Intentional

The reality is, if you absolutely need to get something done then you need to be intentional. You have to have the intention of sitting down, focusing and doing the work.

There’s no magic tricks or apps that will miraculously do all your work for you. You need to intentionally set aside time for undisturbed focus work and do it. Without that intention, you can read as many of these articles as you like and you still will not get the work done.

It is only when you intentionally set yourself up to do the work, turn off all notifications and do whatever it takes to avoid distractions will the work get done.

The Bottom Line

The strategies and tips I shared in this post will go a long way to helping you become better at focusing on the important things in your life. No matter what they are, you are in control of your time and what you do with it and where you spend it, never give that control away to anyone else.

Protect it and it will be your servant. Give that control away and it will become your master and that is not a good place to be.

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Featured photo credit: Manny Pantoja via unsplash.com

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