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10 Statements That Kill Your Productivity

10 Statements That Kill Your Productivity

Productivity is usually associated to the amount of useful work done, targets accomplished and goals achieved. But in this world of distractions, where a million things are competing for each second of your attention, the focus span is reducing and getting some actual work done is increasingly becoming a battle against time. Things could be better though if we knew beforehand about these little monster killers of our time and energy, and the answer to the million dollar question we often ask ourselves; ”where did the day go?”

Here’s a list of 10 statements that account for poor productivity in our daily life:

1. I can’t do this now! 

Some people spend the whole day jumping from one mail to the other and finishing one task to start the next and still at the end of the day when they take stock of the work done, they realize they haven’t achieved much of what they set out to. It’s because they are exercising, what I like to call, second degree procrastination, the one in which you pass on the most important tasks of the day to do some other light work either because your main work is too complex or time consuming. They beat the bush playing around small tasks and answering simple e-mails which do not require much focus or work.

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2. I can finish all of this at once!

Much as we would like to, aren’t physically and mentally built to handle too many things at a time. Doing so results in lack of focused work, mistakes, forgetting things and anxiety. It is important to stick to what you are doing and take it to the finish before you pick something else up.

3. Got a lot to do, no breaks today!

Taking a break is not necessarily a waste of time or a time to chit chat and make unnecessary conversations On the contrary, taking healthy breaks and making for some no-work zones in your every day schedule allows you the breathing space to relax, rejuvenate and take stock of your projects progress and your own performance.

4. No schedules for me, I am flexible!

Some people believe that restricting their work in schedules and binding it in to-do lists are an impediment that does not allows them to do a lot. In reality, your mind is great at executing patterns and following routines. Organizing your days work in a sequence, defining boundaries to obstruct unnecessary tasks and establishing a structure around your work can greatly improve your efficiency.

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5. It’s all in my mind, I remember everything!

If you are used to going around with a mind that is full of ideas, thoughts and to-do lists, you are less likely to focus on the task at hand. Do a brain drain and write down everything on paper or just email a list to yourself. Work light headed!

6. It’s just a little time on the net!

OfficeTime.net conducted a survey of over 600 small business owners, freelancers and professionals and found out that an average person spends at least two hours per day surfing the Internet. That’s a lot of time! A little Facebook, twitter here, a little YouTube, Amazon there can eventually all add up.

Define boundaries around your work, deter those interruptions, put the phone on silence, turn off those notifications and block the sites that consume your precious minutes.

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7. I will complete all the major work today!

Trying to execute tasks throughout the day can be counterproductive as we do not have the same energy levels all through the day. This requires understanding your body and the hours you feel energized maximum. It is advisable to deal with complex tasks when you have your energy at the highest, and when the energy is waning away, is the time we should assign for work that does not require too much mental effort or is light work.

8. I believe in finishing- as- you- go!

Such impulsive workers take up impromptu meetings, leave the work at hand to cater to phone calls and respond to mails and texts during meetings. In short, they pick up any form of unscheduled work, taking up tasks at random without really assigning any priority to them on a first come, first serve basis. This is a major enemy that can affect your performance.

Control that impulse, assign priorities and start with finishing what is critical and needs to be finished before EOD.

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9. I will skip that Lunch/breakfast!

Feeling overwhelmed with meetings, emails and phone calls…..presentation lined up back to back, no time for food today please!

If you find yourself allowing for such mini hunger strikes on a busy day, it can backfire and you can end up making mistakes and losing focus. Your body needs both food and rest to perform at its best. A lack of any of the two can result in decreased energy and even sickness.

10. I can do that, No problem!

If you accept everything that comes your way then you are more likely to put up a bad show. It can be difficult for some people to exercise “NO” and they end up having too much on their plate. Everyone around you is happy but now you are stuck with more work and less time. Not a very appealing situation to be in!

Know your limits, learn to turn down irrelevant commitments, let go of all that is unnecessary, freeing up more time for what’s important.

Avoid these productivity killers to get more done with less efforts and lesser stress.

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Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

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2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

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    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

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