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10 Effective Ways To Super Boost Your Productivity

10 Effective Ways To Super Boost Your Productivity

One of the best feelings certainly comes from accomplishing what you set out to do. Doesn’t it just feel so darn good to get things done and achieve more? Of course it does — it is inherent in us. The problem, however, is that we really aren’t as productive as we actually could be; most of us are way off, in fact.

The world is changing each day. Being more productive is not an option anymore, but a prerequisite to getting ahead in this competitive world, and even being happy. Here are 10 effective ways that you can super boost your productivity now.

1. Challenge your own excuses.

Did you know that around 40% of your daily actions are on automatic? You do not make a conscious decision with everything you do, because most of your actions are habit.

This definitely serves you in many ways; imagine if you had to learn how to brush your teeth again every day! Other times it doesn’t serve you, though, especially when if you come up with unwarranted excuses and hold onto limiting beliefs that stop you from being as productive as you could be.

Typical phrases that you might find yourself saying without much thought are…

• I am just too busy to…
• I have never been organized or productive, I never will be…
• He/she is the reason why I can’t…
• I want to do so much, I just can’t…

It is only when you start to challenge your own excuses and limiting beliefs that you will find out how much truth or fact there really is to it. Start questioning your excuses and limiting beliefs and get more done now.

2. Use apps and technology.

You have never had so many different tools and apps available to help you leverage your time. Are you taking advantage of this? If you want to be more productive, there has never been an easier time to tap into the free resources out there.

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There are apps that will help to organize and synchronize your information, prioritize your to do’s and give you targeted focus. There are also music apps to help you concentrate more easily and those that automate your do-lists into a planned schedule.

Whatever your needs, there is sure to be an app for you. You will be amazed by how much technology, considering it is used correctly, can boost your productivity and support you in getting more done. Read more on the top apps here.

3. Change your limiting habits.

Everyone has a few bad habits when it comes to being as productive as they could be. What are your limiting habits? Do you have a habit of jumping from one task to the next? Do you fail to plan and prioritize your daily work?

If you can identify just one habit that, if you changed, would have the biggest positive effect, what would it be?

Work on this first. Start by improving just one limiting habit at a time. You don’t need to try to change everything at once, but at least start somewhere. It doesn’t make sense to only focus on developing skills and ignore the limiting habits which will undoubtedly continue to undermine your results.

4. Communicate more effectively.

Surveys certainly reveal some shocking statistics from time to time. Hundreds and thousands of money is wasted on poor communication and unproductive staff each year. Instructions not carried out properly and time wasted due to miscommunication all add up and undermine productivity.

Communication is key to being productive. Read more about how you can enhance your productivity by communicating effectively.

Perhaps you are a great communicator, but I guarantee you there are a few tips and techniques you could learn to get more done by communicating more effectively.

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5. Set weekly or daily objectives.

The easiest and most effective way to get more done is to set weekly goals or daily objectives. This targeted direction boosts your productivity because your actions are more closely aligned with what you want to achieve and you immediately become more productive.

Start with the end in mind. What do you want to have achieved by the end of the month or week? Set yourself a target.

Break the target down into action steps that you need to take to achieve this. For example, let’s say your goal is to get 5 new clients by the end of the month. What action do you need to take?

For example,

• Gather information on the potential customer
• Make X number of phone calls (depending on your conversion rate)
• Follow up on potential leads
• Close the deal

Each of these steps need to be included in your schedule and planned for.
Be crystal clear on where you are going and what you need to do to get there.

6. Let go of ‘the right time’.

Have you ever waited for the right time to take action on something? How did that work out for you? Often the right time never comes. Don’t wait for the right moment; bring the right moment to you. There is usually some action you can take now or something you can do instead of waiting around for something that might never come.

If this sounds like you, dig a little deeper. Are you really waiting for the right time or is it just an excuse to hide your procrastination?

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If you are waiting for the right opportunity to come your way before you do anything, you might be waiting for the rest of your life.

7. Make use of every opportunity you can.

Do you travel to work by car or by public transport? Add up how much time you spending traveling every week and ask yourself if it possible to make this time more productive.

Let’s say for example, that you need to read some paperwork, taking advantage to do this while traveling by tube is a great way to kill two birds with one stone. Alternatively, if you are driving and you enjoy audio, you can listen to an audio book or an audio of something personally or work related.

Opportunities to leverage your time aren’t always plainly obvious, you need to make an effort to identify them. Get creative and ask yourself how you can best use this time. Brainstorm a few ideas and choose the best one.

8. Use your energy levels accordingly.

Your energy levels rise and drop throughout the day and everyone’s is different. You might find that you have a lot of energy in the morning and towards the afternoon you lose a lot of energy, or vice versa.

Plan to do tasks when you have the most energy. So for example, let’s say you have the most energy in the morning. Use this time then do the tasks that require the most concentration from you.

Later, when you know that you start to lose energy, use this time to reply to emails or make phone calls, etc.

You will be more productive because your energy will be aligned with the effort you need to make, so naturally you do more.

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9. Always batch when you can.

Batching is all about doing similar tasks together as opposed to doing them separately. Plan to do all your “out of the office” errands on the same day. Group your meetings and plan time to reply to emails or make your phone calls throughout the day.

Batching saves you from wasting time jumping from one task to the other, losing focus and concentration. It also minimizes the amount of distractions you have as an added bonus.

Take a moment to think about all the tasks and activities that you can group together to be more productive and take action now.

10. Mind Map your way to clarity.

Last, but definitely not least, is to use mind-mapping to support you. One of the biggest productivity hindrances is often just taking the first step, or taking the wrong first step and having to start over.

Using a mind map when you feel blocked can definitely boost your productivity and give you targeted direction moving forward.

Always start with the end in mind — take the final outcome or result you are looking for and work backwards. As you use categories and subcategories when you mind map, you can organize and therefore manage your ideas much better. Having everything laid out visually in front of you helps to keep you focused and it streamlines your thought processes.

If you have ever felt hesitant to start something because you simply lacked the clarity you needed or you felt that your thoughts are all over the place – this is the best thing you can do to move forward productively.

At the end of the day, being more productive is about choice. What do you choose? More, or less?

More by this author

Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

How to Be More Productive: 4 Tiny Tweaks for Maximum Productivity 8 Dreadful Effects of Procrastination That Can Destroy Your Life 20 Inspiring Vision Statement Examples (2019 Updated) 18 Best Time Management Apps and Tools (2019 Updated) 5 Secrets to Getting the Most Out of Your Holidays!

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Last Updated on July 16, 2019

6 Effective Ways to Enhance Your Problem Solving Skills

6 Effective Ways to Enhance Your Problem Solving Skills

Have you ever thought of yourself as a problem solver? I’m guessing not. But in reality, we are constantly solving problems. And the better our problem solving skills are, the easier our lives are.

Problems arise in many shapes and forms. They can be mundane, everyday problems, or larger more complex problems:

What to have for dinner tonight?

Which route to take to work?

How to fix a project that’s running behind schedule?

How to change from an uninspiring job to a career you’re really passionate about?

Every day, you’ll be faced with at least one problem to solve. But it gets easier when you realize that problems are simply choices. There’s nothing ‘scary’ about them other than having to make a decision.

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No matter what job you’re in, where you live, who your partner is, how many friends you have, you will be judged on your ability to solve problems. Because problems equal hassles for everyone concerned. And people don’t like hassle. So the more problems you can solve, the less hassle all-round, the happier people are with you. Everyone wins.

Why Are Problem Solving Skills Important?

Problem is something hard to understand or accomplish or deal with. It can be a task, a situation, or even a person. Problem solving involves methods and skills to find the best solutions to problems.

Problem solving is important because we all have decisions to make, and questions to answer in our lives. Amazing people like Eleanor Roosevelt, Steve Jobs, Mahatma Gandhi and Martin Luther King Jr., are all great problems solvers. Good parents, teachers, doctors and waiters all have to be good at solving different sort of problems as well.

Problem solving skills are for our everyday lives.

How to Enhance Problem Solving Skills

Most people believe that you have to be very intelligent in order to be a good problem solver, but that’s not true.

You don’t have to be super smart to be a problem solver, you just need practice.

When you understand the different steps to solve a problem, you’ll be able to come up with great solutions.

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1. Focus on the Solution, Not the Problem

Neuroscientists have proven that your brain cannot find solutions if you focus on the problem.[1] This is because when you focus on the problem, you’re effectively feeding ‘negativity,’ which in turn activates negative emotions in the brain. These emotions block potential solutions.

I’m not saying you should ‘ignore the problem,’ instead, try to remain calm. It helps to first, acknowledge the problem; and then, move your focus to a solution-oriented mindset where you keep fixed on what the ‘answer’ could be, rather than lingering on ‘what went wrong’ and ‘who’s fault it is’.

2. Adapt 5 Whys to Clearly Define the Problem

5 Whys is a problem solving framework to help you get to the root of a problem.

By repeatedly asking the question “why” on a problem, you can dig into the root cause of a problem, and that’s how you can find the best solution to tackle the root problem once and for all. And it can go deeper than just asking why for five times.

For example:

If the problem is “always late to work”…

  • Why am I late to work?
    I always click the snooze button and just want to go on sleeping.
  • Why do I want to go on sleeping?
    I feel so tired in the morning.
  • Why do I feel tired in the morning?
    I slept late the night before, that’s why.
  • Why did I sleep late?
    I wasn’t sleepy after drinking coffee, and I just kept scrolling my Facebook feed and somehow I couldn’t stop.
  • Why did I drink coffee?
    Because I was too sleepy at work in the afternoon, not having enough sleep the night before.

So there you see, if you didn’t try to dig out the root of the problem, you may just set a few more alarms and have it beep every five minutes in the morning. But in fact, the problem you need to solve is to quit Facebook surfing endlessly at night so you’ll feel more energetic in the day time, and you won’t even need coffee.

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3. Simplify Things

As human beings, we have a tendency to make things more complicated than they need to be! Try simplifying your problem by generalizing it.

Remove all the details and go back to the basics. Try looking for a really easy, obvious solution – you might be surprised at the results! And we all know that it’s often the simple things that are the most productive.

4. List out as Many Solutions as Possible

Try to come up with ‘ALL POSSIBLE SOLUTIONS’ – even if they seem ridiculous at first. It’s important you keep an open mind to boost creative thinking, which can trigger potential solutions.

Coming from 10 years in the corporate advertising industry, it is drummed into you that ‘No idea is a bad idea’ and this aids creative thinking in brainstorms and other problem-solving techniques.

Whatever you do, do not ridicule yourself for coming up with ‘stupid solutions’ as it’s often the crazy ideas that trigger other more viable solutions.

5. Think Laterally

Change the ‘direction’ of your thoughts by thinking laterally. Pay attention to the saying,

‘You cannot dig a hole in a different place by digging it deeper.”

Try to change your approach and look at things in a new way. You can try flipping your objective around and looking for a solution that is the polar opposite!

Even if it feels silly, a fresh and unique approach usually stimulates a fresh solution.

6. Use Language That Creates Possibility

Lead your thinking with phrases like ‘what if…’ and ‘imagine if…’ These terms open up our brains to think creatively and encourage solutions.

Avoid closed, negative language such as ‘I don’t think…’ or ‘But this is not right…’.

The Bottom Line

There’s nothing scary about a problem when you start to adapt my advice.

Try not to view problems as ‘scary’ things! If you think about what a problem really is, it’s really just feedback on your current situation.

Every problem is telling you that something is not currently working and that you need to find a new way around it.

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So try to approach problems neutrally – without any judgment. Practice focusing on defining a problem, keep calm and not to make things too complicated.

More About Problem Solving

Featured photo credit: Unsplash via unsplash.com

Reference

[1] Planet of Success: Problem vs Solution Focused Thinking

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