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10 Effective Ways To Super Boost Your Productivity

10 Effective Ways To Super Boost Your Productivity

One of the best feelings certainly comes from accomplishing what you set out to do. Doesn’t it just feel so darn good to get things done and achieve more? Of course it does — it is inherent in us. The problem, however, is that we really aren’t as productive as we actually could be; most of us are way off, in fact.

The world is changing each day. Being more productive is not an option anymore, but a prerequisite to getting ahead in this competitive world, and even being happy. Here are 10 effective ways that you can super boost your productivity now.

1. Challenge your own excuses.

Did you know that around 40% of your daily actions are on automatic? You do not make a conscious decision with everything you do, because most of your actions are habit.

This definitely serves you in many ways; imagine if you had to learn how to brush your teeth again every day! Other times it doesn’t serve you, though, especially when if you come up with unwarranted excuses and hold onto limiting beliefs that stop you from being as productive as you could be.

Typical phrases that you might find yourself saying without much thought are…

• I am just too busy to…
• I have never been organized or productive, I never will be…
• He/she is the reason why I can’t…
• I want to do so much, I just can’t…

It is only when you start to challenge your own excuses and limiting beliefs that you will find out how much truth or fact there really is to it. Start questioning your excuses and limiting beliefs and get more done now.

2. Use apps and technology.

You have never had so many different tools and apps available to help you leverage your time. Are you taking advantage of this? If you want to be more productive, there has never been an easier time to tap into the free resources out there.

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There are apps that will help to organize and synchronize your information, prioritize your to do’s and give you targeted focus. There are also music apps to help you concentrate more easily and those that automate your do-lists into a planned schedule.

Whatever your needs, there is sure to be an app for you. You will be amazed by how much technology, considering it is used correctly, can boost your productivity and support you in getting more done. Read more on the top apps here.

3. Change your limiting habits.

Everyone has a few bad habits when it comes to being as productive as they could be. What are your limiting habits? Do you have a habit of jumping from one task to the next? Do you fail to plan and prioritize your daily work?

If you can identify just one habit that, if you changed, would have the biggest positive effect, what would it be?

Work on this first. Start by improving just one limiting habit at a time. You don’t need to try to change everything at once, but at least start somewhere. It doesn’t make sense to only focus on developing skills and ignore the limiting habits which will undoubtedly continue to undermine your results.

4. Communicate more effectively.

Surveys certainly reveal some shocking statistics from time to time. Hundreds and thousands of money is wasted on poor communication and unproductive staff each year. Instructions not carried out properly and time wasted due to miscommunication all add up and undermine productivity.

Communication is key to being productive. Read more about how you can enhance your productivity by communicating effectively.

Perhaps you are a great communicator, but I guarantee you there are a few tips and techniques you could learn to get more done by communicating more effectively.

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5. Set weekly or daily objectives.

The easiest and most effective way to get more done is to set weekly goals or daily objectives. This targeted direction boosts your productivity because your actions are more closely aligned with what you want to achieve and you immediately become more productive.

Start with the end in mind. What do you want to have achieved by the end of the month or week? Set yourself a target.

Break the target down into action steps that you need to take to achieve this. For example, let’s say your goal is to get 5 new clients by the end of the month. What action do you need to take?

For example,

• Gather information on the potential customer
• Make X number of phone calls (depending on your conversion rate)
• Follow up on potential leads
• Close the deal

Each of these steps need to be included in your schedule and planned for.
Be crystal clear on where you are going and what you need to do to get there.

6. Let go of ‘the right time’.

Have you ever waited for the right time to take action on something? How did that work out for you? Often the right time never comes. Don’t wait for the right moment; bring the right moment to you. There is usually some action you can take now or something you can do instead of waiting around for something that might never come.

If this sounds like you, dig a little deeper. Are you really waiting for the right time or is it just an excuse to hide your procrastination?

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If you are waiting for the right opportunity to come your way before you do anything, you might be waiting for the rest of your life.

7. Make use of every opportunity you can.

Do you travel to work by car or by public transport? Add up how much time you spending traveling every week and ask yourself if it possible to make this time more productive.

Let’s say for example, that you need to read some paperwork, taking advantage to do this while traveling by tube is a great way to kill two birds with one stone. Alternatively, if you are driving and you enjoy audio, you can listen to an audio book or an audio of something personally or work related.

Opportunities to leverage your time aren’t always plainly obvious, you need to make an effort to identify them. Get creative and ask yourself how you can best use this time. Brainstorm a few ideas and choose the best one.

8. Use your energy levels accordingly.

Your energy levels rise and drop throughout the day and everyone’s is different. You might find that you have a lot of energy in the morning and towards the afternoon you lose a lot of energy, or vice versa.

Plan to do tasks when you have the most energy. So for example, let’s say you have the most energy in the morning. Use this time then do the tasks that require the most concentration from you.

Later, when you know that you start to lose energy, use this time to reply to emails or make phone calls, etc.

You will be more productive because your energy will be aligned with the effort you need to make, so naturally you do more.

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9. Always batch when you can.

Batching is all about doing similar tasks together as opposed to doing them separately. Plan to do all your “out of the office” errands on the same day. Group your meetings and plan time to reply to emails or make your phone calls throughout the day.

Batching saves you from wasting time jumping from one task to the other, losing focus and concentration. It also minimizes the amount of distractions you have as an added bonus.

Take a moment to think about all the tasks and activities that you can group together to be more productive and take action now.

10. Mind Map your way to clarity.

Last, but definitely not least, is to use mind-mapping to support you. One of the biggest productivity hindrances is often just taking the first step, or taking the wrong first step and having to start over.

Using a mind map when you feel blocked can definitely boost your productivity and give you targeted direction moving forward.

Always start with the end in mind — take the final outcome or result you are looking for and work backwards. As you use categories and subcategories when you mind map, you can organize and therefore manage your ideas much better. Having everything laid out visually in front of you helps to keep you focused and it streamlines your thought processes.

If you have ever felt hesitant to start something because you simply lacked the clarity you needed or you felt that your thoughts are all over the place – this is the best thing you can do to move forward productively.

At the end of the day, being more productive is about choice. What do you choose? More, or less?

More by this author

Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

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Last Updated on March 15, 2019

How to Be a Leader Who Is Inspiring and Influential

How to Be a Leader Who Is Inspiring and Influential

When I began managing people 15 years ago, I thought having a fancy title was synonymous with influence. Over time, I learned that power is conferred based on likeability, authenticity, courage, relationships and consistent behavior. When leaders cultivate these attributes, they earn power, which really means influence.

Understanding influence is essential to professional growth, and companies rise and fall based on the quality of their leadership.

In this article, we will look into the essentials of effective leadership and how to be a leader who is inspiring and influential.

What Makes a Leader Fail?

A host of factors influence a leader’s ability to succeed. To the extent that leaders fail to outline a compelling vision and strategy, they risk losing the trust and confidence of their teams. Employees want to know where a company is going and the strategy for how they will get there. Having this information enables employees to feel safe, and it allows them to see mistakes as part of the learning journey versus as fatal occurrences.

If employees and customers do not believe a company’s leadership is authentic and inspiring, they may disengage, or they may be less inclined to offer constructive criticism that can help a company innovate or help a leader improve.

And it is not just the leadership at the top that matters. Middle managers play a distinct role in guiding teams. Depending on the company’s size, employees may have more access to mid-level managers than they do members of the C-suite, meaning their supervisors and managers have greater influence on the employee and the customer experience.

What Is Effective Leadership?

Effective leadership is inspiring, and it is influential. Cultivating inspiring and influential leaders requires building relationships across the company.

Leaders must be connected to both the teams they lead as well as to their own colleagues and managers. This is key as titles do not make a person a leader, nor do they automatically confer influence. These are earned through trusting relationships. This explains why some leaders can get more out of their teams than others and why some leaders experience soaring profits and engagement while others sizzle out.

Eric Garton said in an April 25, 2017, Harvard Business Review article:[1]

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“… inspiring leaders are those who use their unique combination of strengths to motivate individuals and teams to take on bold missions – and hold them accountable for results. And they unlock higher performance through empowerment, not command and control.”

How to Be an Inspiring and Influential Leader

To be an inspiring and influential leader requires:

1. Courage

The late poet Maya Angelou once said,

“Courage is the most important of all the virtues, because without courage you can’t practice any other virtue consistently. You can practice any virtue erratically, but nothing consistently without courage.”

Courage is required in the workplace when implementing new strategies, especially when they go against professional norms.

For instance, I heard Lisa TerKeurst, bestselling author and founder of Proverbs 31 Ministries, explain her decision to move away from her company’s magazine. While the organization had long had a magazine, she saw a future where it didn’t exist.

In order to make the switch, she risked angering her team members and customers. She took a chance, and what started out as a monthly newsletter, has grown into a multi-dimensional organization boasting half a million followers. Had Lisa not found the courage to change the direction of her organization, they undoubtedly would not have been able to experience such exponential growth.

It also takes courage to give and receive feedback. When leaders see employees who are not living into the company’s mission or who are engaging in behavior that may undermine their long-term success, one must risk temporary angst and speak candidly with the colleague in question.

Similarly, it takes courage to hear constructive criticism and try to change. In business, as in life, courage is necessary for being an inspiring and influential leader.

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2. A Commitment to Face Your Internal Demons.

If you feel great about yourself, enter a leadership position. You are likely to be triggered in ways you didn’t think possible. You are also likely to receive feedback that may leave you second-guessing yourself and your leadership skills.

The truth about leading others is that you get to a point where you realize that it is difficult to take people to places where you yourself haven’t gone.

To be an influential and inspiring leader, you have to face your own demons and vow to continually improve. Influential leaders take their personal evolution serious, and they invest in coaching, therapy and mindfulness to ensure that their personal struggles do not overshadow their professional development.

3. A Willingness to Accept Feedback

Inspiring and influential leaders are not afraid to accept feedback. In fact, they actively solicit it. They understand that everyone in their life has a lesson to teach them, and they are willing to accept it.

Inspirational leaders understand that feedback is neither good nor bad but rather an offering that is critical to growth. Even when it hurts or is an affront to the ego, influential leaders understand that feedback is critical to their ability to lead.

4. Likability

Some people will argue that leaders need not worry about being liked but should instead focus on being respected. I disagree. Both are important.

When team members like their boss and believe their boss likes them, they are more likely to go the extra mile to fulfill departmental or organizational goals. Likable leaders are moved to the front of the line when it comes to being influential.

Relatedly, when colleagues feel management dislikes them, they experience internal stress and can spend unnecessary time focusing on the source of their manager’s discontent versus the work they have been hired to do.

So, likability is important for both the leader and the people she leads.

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5. Vulnerability

Vulnerability is critical for being an inspiring leader. People want the truth. They admire leaders who can occasionally demonstrate vulnerability. It promotes deeper relationships and inspires trust.

When leaders can showcase vulnerability appropriately, they destroy the illusion that one must be perfect to be a leader. They also demonstrate that vulnerability is not a dirty word; they too can be vulnerable and ask for a helping hand when necessary.

6. Authenticity

Authenticity is about living up to one’s stated values in public and behind closed doors.

Influential leaders are authentic. They set to live out their values and use those values to guide their decisions. The interesting thing about leadership is that people are not looking for perfect leaders. They are, in part, looking for leaders who are authentic.

7. A True Understanding of Inspiration

Effective leaders are inspirational. They understand the power of words and deeds and use both strategically.

Inspiring leaders appropriately use stories and narratives to enable the teams around them to see common situations in an entirely new light.

Inspirational leaders also showcase grit and triumph while convincing the people around them that success and victory are attainable.

Finally, inspiring leaders encourage the teams they lead to tap into their own genius. They convince others that genius is not reserved for a select few but that most people have it in them.

As explained in the article True Leadership: What Separates a Leader from a Boss:

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“A leader creates visions and motivates team members to work together towards the same goal.”

8. An Ability to See the Humanity in Others

Inspiring and influential leaders see the humanity in others. Rather than treating their teams as mere tools to accomplish organizational goals, they believe the people around them are unique beings with inherent value.

This means knowing when to pause to address personal challenges and dispelling with the myth that the personal is separate from the professional.

9. A Passion for Continual Learning

Inspiring and influential leaders are committed to continual learning. They invest in their own development and take responsibility for their professional growth.

These leaders understand that like a college campus, the workplace is a laboratory for learning. They believe that they can learn from multiple generations in the workplace as well as from people from diverse racial and ethnic backgrounds.

Influential leaders proactively seek out opportunities for learning.

The Bottom Line

No one said leadership was easy, but it is also a joy. Influencing others to action and positively impacting the lives of others is a reward unto itself.

Since leadership abounds, there is an abundance of resources to help you grow into the type of leader who inspires and influences others.

More Resources About Effective Leadership

Featured photo credit: Markus Spiske via unsplash.com

Reference

[1] Harvard Business Review: How to Be an Inspiring Leader

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