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The 10 Lists You Need to Make to Plan a Great Party or Event

The 10 Lists You Need to Make to Plan a Great Party or Event

Are you thinking about throwing a surprise birthday party for your best friend?

Maybe you want to organize a special retirement luncheon for your longtime coworker.

The easiest way to keep track of all the different tasks and activities associated with planning a function is to simply create lists. Splitting up your list into smaller ones allows you to focus on specific items at any given time.

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Here are 10 lists to create to help make your next event or party a success.

1. Theme list.

Are you going to have a specific theme for your party or event? Are you having a historical costume party, an under-the-sea event, an ’80s dance party, or a black-tie silent auction or raffle? This list is a good place to start collecting all the different details surrounding your particular theme, from special food, to props or decorations to purchase or rent. You can further break out all these different list items into any of the lists mentioned below for even more detail.

2. Budget list.

How much are willing to spend for your party or event? Is it a little…or is it a lot? You can approach building this list from two different angles. The first is to decide on the total amount of money you’re willing to spend for the whole event and start to divvy up your funds according to food, decorations and the like. Your second option is to start to price out the individual costs of food, decorations and rentals and come up with the total amount of money it will cost to throw your party.

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3. Invite list.

Whom do you want to invite to your event? This list can be more than just your list of guests. Who are the attendees, speakers, guests of honor, emcees, vendors, exhibitors, party or event helpers, and organizers? If you’re sending out invitations, you could also create a list with all the preliminary event details, such as the date, time, location, dress code, RSVP date and information, whether invitees can bring guests or not, and so on.

4. RSVP list.

Slightly different from your invite list, this list is a way to keep track of all the people who will be attending your event. Who’s coming? Are they bringing any guests? If so, how many? Do your invitees have any special requests or concerns when it comes to attending your event? Will people have any assistants, helpers, or workers coming with them the day of the event or party?

5. Decoration list.

What type of decorations are you going to have at your event? Will you have streamers, balloons, flowers, ribbons, centerpieces, sculptures, artwork, confetti, wall or freestanding signage, plastic toys, trellises, tablecloths, seat coverings or party favors? Use your imagination and write down everything that comes to mind that you might like to have when it comes to decorations.

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6. Food and drink list.

It’s time to eat, drink and be merry! Well, at least to list the items to do so, anyway. What items do you already have on hand and what items will you need to buy? Don’t forget to list out any recipes you’ll need to find or use when it comes to preparing refreshments. Something else to consider as you prepare your list: will you have to make a trip to one store or to many different stores?

7. Supplies list.

What supplies will you need to pick up? Do you need: tables, chairs, plates, knives, forks, spoons, serving dishes and bowls, scissors, tape, napkins, tablecloths, speakers, channel mixers, jacks, extension cords, trash bags or duct tape? Write down anything and everything you can possibly think of when it comes to supplies.

8. Music playlist.

Whether you’re DJing your own party or having a professional DJ mix tunes on the turntables, it helps to have a music playlist prepared and ready. You could make note of all the different songs you’d want to play at your event, or maybe you already have several playlists in mind you’d like to collect and play.

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9. Day-of-the-party/event to-do list.

This list will be your go-to guide for all the different tasks you need to attend to on the big day. Will you need to set up decorations, prepare food, buy last-minute supplies, do some cleaning, pick up guests from the airport or train station, set up tables and chairs, or set up electronic equipment?

10. Cleanup list

The party may be over, but that doesn’t mean your work is finished! Make a list of all the final items you’ll need to attend to, from returning supplies or decorations to their original owners, to taking out the trash, washing dishes, and mopping the floor. Besides, having a list in hand will make it easy to answer a guest who kindly asks you, “Is there anything I can do to help you?” Not too bad for making a list ahead of time, huh?

What party or event are you planning on throwing in the near future? What lists will you create to help you keep things organized and on track? Leave a comment below.

Featured photo credit: Free glitter background from user shaire productions via flickr.com

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Rashelle Isip

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Last Updated on May 28, 2020

How to Overcome Boredom

How to Overcome Boredom

Have you ever been bored? Restless? Fidgety? In need of some inspiration?

I have a theory on boredom. I believe that the rate of boredom has increased alongside the pace of technology.

If you think about it, technology has provided us with mobile phones, laptops, Ipads, device after device – all to ultimately fix one problem: boredom.

What is Boredom?

We have become a global nation that feeds on entertainment. We associate ‘living’ with ‘doing’. People now do not know how to sit still, and we feel guilty when we are not doing anything. Today, inactivity has become the ultimate sin.

You might not realize it, but boredom stimulates a form of anxiety and stress. It evokes an emotional state that creates frustration and feeds procrastination.

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It’s a desire to be ‘doing something’ or to be ‘entertained’ – it’s a desire for sensory stimulation. What it boils down to is a lack of focus.

If you think about those times when you’re bored, it’s usually because you did not know what to do. So, indecision also plays a big part.

When we are focused on what’s important to us and what we want to achieve, it’s pretty hard to be bored. So, one answer to boredom is to become focused on what you want.

Sometimes It’s Good to Be Bored

If boredom is a desire for sensory stimulation – then what’s the opposite of that? To be content with no stimulation – in other words – to enjoy stillness.

Sometimes, it’s not boredom itself that causes the frustration but the resistance to doing nothing.

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Think about it. What would happen if you were to ‘let go’ of the desire to be entertained? You wouldn’t be bored anymore, and you will feel more relaxed!

In my experience, it’s often the most obvious, simplistic solutions that are the most powerful in life. So, when you’re bored, the easiest way to combat this is to enjoy it.

It may sound weird but think of ‘boredom’ as a form of ‘relaxation’. It’s a break from the constant stimulation that 21st-century living provides – constant TVs, mobile phones, radios, internet, emails, phone calls, etc.

Who knows, maybe ‘boredom’ is actually good for us?

Next time you’re ‘feeling bored’ instead of feeding the frustration by frantically looking for something to do, maybe you can sit back, relax, and savor the feeling of having nothing to do.

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In this article, I’ll share with you my 3-step strategy on how to overcome boredom.

3-Step Strategy to Overcome Boredom

1. Get Focused

Instead of chasing sensory stimulation at random, focus on what’s really important to you. Focusing on something important helps prevent boredom because it forces you to utilize your time productively.

You should ask yourself: what would make good use of your time? What could you be doing that would contribute to your major goals in life?

Here are a few ideas:

  • Spend some time in quiet contemplation considering what’s important to you.
  • Start that creative project you’ve been talking about for the last few weeks.
  • Brainstorm: think of some ideas for new innovative products or businesses.

2. Kill Procrastination

Boredom is useful in some ways because it gives you the energy and time to do things. It is only a problem if you let it. But if you use it to motivate yourself to be productive, then you can more easily overcome boredom.

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So, the next time you’re bored, why not put this good energy to use by ticking off those things that you have been meaning to get done but have been too busy to finish? This also presents a great time for you to clear your to-do list.

Here are some ideas:

  • Do some exercise.
  • Read a book.
  • Learn something new.
  • Call a friend.
  • Get creative (draw, paint, sculpt, create music, write).
  • Do a spring cleaning.
  • Wash the car.
  • Renovate the house.
  • Re-arrange the furniture.
  • Write your shopping list.
  • Water the plants.
  • Walk the dog.
  • Sort out your mail & email.
  • De-clutter (clear out that wardrobe).

3. Enjoy Boredom

If none of the above solutions work, then you can try a different approach. Don’t give in to boredom and instead choose to enjoy it. This doesn’t mean allowing yourself to waste your time being bored. Instead, think of it as your time to relax and re-energize, which will help you be more productive the next time you work.

Contrary to popular belief, we don’t need to be constantly doing things to be productive. In fact, research has shown that people are more productive when they take periods of rest to recharge.[1] Taking breaks once in a while helps boost your performance and can help make you feel more motivated.

So, take some time to relax. You never know, you might even like it.

Final Thoughts

Learning how to overcome boredom may be difficult at the beginning, but it can be easier if you make use of some techniques. You can start with my 3-step strategy on how to overcome boredom and work your way from there. So, ready your mind and make use of these tips, and you will be overcoming boredom in no time.

More Tips on Overcoming Boredom

Featured photo credit: Johnny Cohen via unsplash.com

Reference

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