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The 10 Lists You Need to Make to Plan a Great Party or Event

The 10 Lists You Need to Make to Plan a Great Party or Event

Are you thinking about throwing a surprise birthday party for your best friend?

Maybe you want to organize a special retirement luncheon for your longtime coworker.

The easiest way to keep track of all the different tasks and activities associated with planning a function is to simply create lists. Splitting up your list into smaller ones allows you to focus on specific items at any given time.

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Here are 10 lists to create to help make your next event or party a success.

1. Theme list.

Are you going to have a specific theme for your party or event? Are you having a historical costume party, an under-the-sea event, an ’80s dance party, or a black-tie silent auction or raffle? This list is a good place to start collecting all the different details surrounding your particular theme, from special food, to props or decorations to purchase or rent. You can further break out all these different list items into any of the lists mentioned below for even more detail.

2. Budget list.

How much are willing to spend for your party or event? Is it a little…or is it a lot? You can approach building this list from two different angles. The first is to decide on the total amount of money you’re willing to spend for the whole event and start to divvy up your funds according to food, decorations and the like. Your second option is to start to price out the individual costs of food, decorations and rentals and come up with the total amount of money it will cost to throw your party.

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3. Invite list.

Whom do you want to invite to your event? This list can be more than just your list of guests. Who are the attendees, speakers, guests of honor, emcees, vendors, exhibitors, party or event helpers, and organizers? If you’re sending out invitations, you could also create a list with all the preliminary event details, such as the date, time, location, dress code, RSVP date and information, whether invitees can bring guests or not, and so on.

4. RSVP list.

Slightly different from your invite list, this list is a way to keep track of all the people who will be attending your event. Who’s coming? Are they bringing any guests? If so, how many? Do your invitees have any special requests or concerns when it comes to attending your event? Will people have any assistants, helpers, or workers coming with them the day of the event or party?

5. Decoration list.

What type of decorations are you going to have at your event? Will you have streamers, balloons, flowers, ribbons, centerpieces, sculptures, artwork, confetti, wall or freestanding signage, plastic toys, trellises, tablecloths, seat coverings or party favors? Use your imagination and write down everything that comes to mind that you might like to have when it comes to decorations.

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6. Food and drink list.

It’s time to eat, drink and be merry! Well, at least to list the items to do so, anyway. What items do you already have on hand and what items will you need to buy? Don’t forget to list out any recipes you’ll need to find or use when it comes to preparing refreshments. Something else to consider as you prepare your list: will you have to make a trip to one store or to many different stores?

7. Supplies list.

What supplies will you need to pick up? Do you need: tables, chairs, plates, knives, forks, spoons, serving dishes and bowls, scissors, tape, napkins, tablecloths, speakers, channel mixers, jacks, extension cords, trash bags or duct tape? Write down anything and everything you can possibly think of when it comes to supplies.

8. Music playlist.

Whether you’re DJing your own party or having a professional DJ mix tunes on the turntables, it helps to have a music playlist prepared and ready. You could make note of all the different songs you’d want to play at your event, or maybe you already have several playlists in mind you’d like to collect and play.

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9. Day-of-the-party/event to-do list.

This list will be your go-to guide for all the different tasks you need to attend to on the big day. Will you need to set up decorations, prepare food, buy last-minute supplies, do some cleaning, pick up guests from the airport or train station, set up tables and chairs, or set up electronic equipment?

10. Cleanup list

The party may be over, but that doesn’t mean your work is finished! Make a list of all the final items you’ll need to attend to, from returning supplies or decorations to their original owners, to taking out the trash, washing dishes, and mopping the floor. Besides, having a list in hand will make it easy to answer a guest who kindly asks you, “Is there anything I can do to help you?” Not too bad for making a list ahead of time, huh?

What party or event are you planning on throwing in the near future? What lists will you create to help you keep things organized and on track? Leave a comment below.

Featured photo credit: Free glitter background from user shaire productions via flickr.com

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Last Updated on August 4, 2020

8 Benefits of a Minimalist Lifestyle That Get You to Live With Less

8 Benefits of a Minimalist Lifestyle That Get You to Live With Less

Minimalism is a way to put a stop to the gluttony of the world around us. It’s the opposite of every advertisement we see plastered on the radio and TV. We live in a society that prides itself on the accumulation of stuff; we eat up consumerism, material possessions, clutter, debt, distractions and noise.

What we don’t seem to have is any meaning left in our world.

By adopting a minimalist lifestyle, you can throw out what you don’t need in order to focus on what you do need.

I know first hand how little we actually need to survive. I was fortunate enough to live in a van for four months while traveling throughout Australia. This experience taught me valuable lessons about what really matters and how little we really need all this stuff we surround ourselves with.

Less is more.

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Living a minimalist lifestyle is reducing.There are a few obvious benefits of minimalism such as less cleaning and stress, a more organized household and more money to be found, but there are also a few deep, life-changing benefits.

What we don’t usually realize is that when we reduce, we reduce a lot more than just stuff.

Consider just some of the benefits of living with fewer possessions:

1. Create Room for What’s Important

When we purge our junk drawers and closets we create space and peace. We lose that claustrophobic feeling and we can actually breathe again. Create the room to fill up our lives with meaning instead of stuff.

2. More Freedom

The accumulation of stuff is like an anchor, it ties us down. We are always terrified of losing all our ‘stuff’. Let it go and you will experience a freedom like never before: a freedom from greed, debt, obsession and overworking.

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3. Focus on Health and Hobbies

When you spend less time at Home Depot trying unsuccessfully to keep up with the Joneses, you create an opening to do the things you love, things that you never seem to have time for.

Everyone is always saying they don’t have enough time, but how many people really stop and look at what they are spending their time doing?

You could be enjoying a day with your kids, hitting up the gym, practicing yoga, reading a good book or traveling. Whatever it is that you love you could be doing, but instead you are stuck at Sears shopping for more stuff.

4. Less Focus on Material Possessions

All the stuff we surround ourselves with is merely a distraction, we are filling a void. Money can’t buy happiness, but it can buy comfort. After the initial comfort is satisfied, that’s where our obsession with money should end.

We are bombarded by the media presenting promises of happiness through materialistic measures. It’s no wonder we struggle everyday. Resist those urges. It’s an empty path, it won’t make you happy.

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It’s hard not to get roped into the consumerism trap. I need constant reminders that it’s a false sense of happiness. I enjoy stuff, but I also recognize that I don’t need it.

5. More Peace of Mind

When we cling onto material possessions we create stress because we are always afraid of losing these things. By simplifying your life you can lose your attachment to these things and ultimately create a calm, peaceful mind.

The less things you have to worry about, the more peace you have, and it’s as simple as that.

6. More Happiness

When de-cluttering your life, happiness naturally comes because you gravitate towards the things that matter most. You see clearly the false promises in all the clutter, it’s like a broken shield against life’s true essence.

You will also find happiness in being more efficient, you will find concentration by having refocused your priorities, you will find joy by enjoying slowing down.

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7. Less Fear of Failure

When you look at Buddhist monks, they have no fear, and they have no fear because they don’t have anything to lose.

In whatever you wish to pursue doing you can excel, if you aren’t plagued with the fear of losing all your worldly possessions. Obviously you need to take the appropriate steps to put a roof over your head, but also know that you have little to fear except fear itself.

8. More Confidence

The entire minimalist lifestyle promotes individuality and self reliance. This will make you more confident in your pursuit of happiness.

What’s Next? Go Minimalism.

If you’re ready to start living a minimalist lifestyle, these articles can help you to kickstart:

Featured photo credit: Unsplash via unsplash.com

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