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The 10 Lists You Need to Make to Plan a Great Party or Event

The 10 Lists You Need to Make to Plan a Great Party or Event

Are you thinking about throwing a surprise birthday party for your best friend?

Maybe you want to organize a special retirement luncheon for your longtime coworker.

The easiest way to keep track of all the different tasks and activities associated with planning a function is to simply create lists. Splitting up your list into smaller ones allows you to focus on specific items at any given time.

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Here are 10 lists to create to help make your next event or party a success.

1. Theme list.

Are you going to have a specific theme for your party or event? Are you having a historical costume party, an under-the-sea event, an ’80s dance party, or a black-tie silent auction or raffle? This list is a good place to start collecting all the different details surrounding your particular theme, from special food, to props or decorations to purchase or rent. You can further break out all these different list items into any of the lists mentioned below for even more detail.

2. Budget list.

How much are willing to spend for your party or event? Is it a little…or is it a lot? You can approach building this list from two different angles. The first is to decide on the total amount of money you’re willing to spend for the whole event and start to divvy up your funds according to food, decorations and the like. Your second option is to start to price out the individual costs of food, decorations and rentals and come up with the total amount of money it will cost to throw your party.

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3. Invite list.

Whom do you want to invite to your event? This list can be more than just your list of guests. Who are the attendees, speakers, guests of honor, emcees, vendors, exhibitors, party or event helpers, and organizers? If you’re sending out invitations, you could also create a list with all the preliminary event details, such as the date, time, location, dress code, RSVP date and information, whether invitees can bring guests or not, and so on.

4. RSVP list.

Slightly different from your invite list, this list is a way to keep track of all the people who will be attending your event. Who’s coming? Are they bringing any guests? If so, how many? Do your invitees have any special requests or concerns when it comes to attending your event? Will people have any assistants, helpers, or workers coming with them the day of the event or party?

5. Decoration list.

What type of decorations are you going to have at your event? Will you have streamers, balloons, flowers, ribbons, centerpieces, sculptures, artwork, confetti, wall or freestanding signage, plastic toys, trellises, tablecloths, seat coverings or party favors? Use your imagination and write down everything that comes to mind that you might like to have when it comes to decorations.

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6. Food and drink list.

It’s time to eat, drink and be merry! Well, at least to list the items to do so, anyway. What items do you already have on hand and what items will you need to buy? Don’t forget to list out any recipes you’ll need to find or use when it comes to preparing refreshments. Something else to consider as you prepare your list: will you have to make a trip to one store or to many different stores?

7. Supplies list.

What supplies will you need to pick up? Do you need: tables, chairs, plates, knives, forks, spoons, serving dishes and bowls, scissors, tape, napkins, tablecloths, speakers, channel mixers, jacks, extension cords, trash bags or duct tape? Write down anything and everything you can possibly think of when it comes to supplies.

8. Music playlist.

Whether you’re DJing your own party or having a professional DJ mix tunes on the turntables, it helps to have a music playlist prepared and ready. You could make note of all the different songs you’d want to play at your event, or maybe you already have several playlists in mind you’d like to collect and play.

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9. Day-of-the-party/event to-do list.

This list will be your go-to guide for all the different tasks you need to attend to on the big day. Will you need to set up decorations, prepare food, buy last-minute supplies, do some cleaning, pick up guests from the airport or train station, set up tables and chairs, or set up electronic equipment?

10. Cleanup list

The party may be over, but that doesn’t mean your work is finished! Make a list of all the final items you’ll need to attend to, from returning supplies or decorations to their original owners, to taking out the trash, washing dishes, and mopping the floor. Besides, having a list in hand will make it easy to answer a guest who kindly asks you, “Is there anything I can do to help you?” Not too bad for making a list ahead of time, huh?

What party or event are you planning on throwing in the near future? What lists will you create to help you keep things organized and on track? Leave a comment below.

Featured photo credit: Free glitter background from user shaire productions via flickr.com

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How to Keep Yourself Awake at Work Without Caffeine

How to Keep Yourself Awake at Work Without Caffeine

Keeping yourself awake at work can be a real challenge when you’re bored, exhausted or sleep-deprived.

But before you reach for that can of Red Bull, bottle of Mountain Dew, or pot of coffee, try these healthy remedies to stimulate your 5 different senses and help you stay awake at work:

Sight – Visual Stimulation

The first thing you do when you wake up is opening your eyes, so your visual stimulation is very important to keeping your energy level high.

1. Maximize your exposure to light.

Your body’s internal rhythm is regulated by the amount of light you receive. The greater your exposure, the more alert you will feel.

Open the shades and let in the sunlight. Step outside or look out the window. Turn on all the artificial lights in your office or around your work space.

2. Exercise your eyes (or give them a break).

Roll your eyes up and down, side to side and diagonally. Rotate them clockwise and then counterclockwise. Squeeze them shut and then open them wide. Do this several times.

Reading and sitting in front of a computer screen for long periods can lead to eye fatigue.

Take regular breaks with deliberate blinking and looking out into the distance.

3. Take note of your environment.

Learn to enjoy people-watching. Observe their activities, speech, body language and interactions with others. Notice the details of building, trees and other objects around you, including their color, shape and size.

By doing this, you’re not only relaxing your eye muscles but also calming your mind.

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Hearing – Auditory Stimulation

What you hear or listen to have direct effect on your brain. This is why we feel so annoyed and sometimes angry when we hear construction noise when we’re working.

4. Engage in conversation.

Talk to a friend or colleague. Trade funny stories. Discuss your business venture, a creative idea, the latest political scandal, or any other topic that interests you.

Practice mindful listening to what you and the other person are saying. Tune into the tone, volume and content of the conversation.

Learn how to practice better listening from this guide:

Why Listen to Reply Instead of Understand Is the Key to Failure

5. Listen to upbeat music.

Try hip hop, rock or jazz to keep you alert. Instrumental, non-distracting music works best.

Sing, whistle, and hum along if you can. Plug in the earphones if you must.

Smell – Olfactory Stimulation

If you’re feeling sleepy and suddenly smell the coffee, you’ll probably feel more energetic. This is why smell is an influential stimulation.

6. Work your nose.

Aroma therapists recommend essential oils of peppermint (to boost energy), rosemary (to build awareness), eucalyptus (to increase oxygen), cedarwood  (to activate your mind), and cinnamon (to improve your reaction time).

If you don’t have essential oils on hand, you can use lotions or burning candles that provide the same scents.

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Citrus like lemons, limes, grapefruits and oranges are also natural olfactory stimulants. Get a whiff of these citrus scents to stay awake.

Taste – Gustatory Stimulation

If you want an energetic day at work, you can’t let your tongue feeling plain and flavorless.

7. Have a good breakfast.

Start off with the most important meal of the day.

Think fresh, light and healthy: bran cereals, wholegrain breads, fruits, and yogurt.

Nix the heavy stuff like sausages, greasy eggs or pancakes.

Need some breakfasts inspirations? Check out these ideas:

20 Healthy Breakfast Choices That Will Save You Time

8. Drink lots of water.

Keep a glass or bottle of H2O near you and sip from it throughout the day. Dehydration can leave you feeling tired, sluggish and sleepy.

So make sure you drink enough water throughout the day. Not sure how much to drink? This can help you:

How Much Water Should You Drink Each Day (and How Much Is Too Much for You)

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Think that you’ve been drinking too little water? Try these friendly reminders:

3 Best Apps To Help You Drink Much More Water

9. Eat energy-boosting snacks.

Nuts and fruits (like bananas, apples and strawberries) are sure bets. Pairings with staying power include baby carrots with a low-fat cream cheese dip; celery sticks with peanut butter; red peppers with hummus; and plain yogurt with granola.

Avoid carb-filled, sugary snacks that make you crash and leave you feeling tired.

Here you can find some healthy snack ideas:

25 Healthy Snack Recipes To Make Your Workday More Productive

Touch – Tactile Stimulation

Last but not least, your sense of touch will make you physically feel more energetic and less stressful.

10. Splash cold water on your face.

Do this in the morning, during bathroom breaks and in the afternoon. Being exposed to cold water pushes your body to adjust and regulate its internal temperature, which in turn keeps you alert.

This works the same as you take a cold shower to increase mood and alertness. Take a look at this article to learn more about it:

5 Surprising Benefits of Cold Showers

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11. Use acupressure.

Apply pressure to, massage, or tap on the stimulation points of your body. These include the top of your head, the back of your neck, the back of your hand (between the thumb and index finger), just below the knee and your earlobes.

Watch this video to learn about the acupressure points you can try:

12. Get moving.

Move away from your chair and stand, walk, run or climb the stairs. Feel the earth under your feet. Stretch and twist. Do jumping jacks, lunges, push-ups and back bends.

And if you need to move more discreetly, wiggle your feet, bounce your knee up and down, scrunch your toes, or cross your legs.

You can also try some simple stretches and exercises at your desk:

Unlike addictive caffeine fixes, these remedies activate your senses, engage your attention, amp up your energy and prevent morning grogginess and afternoon slumps without the side effects or health risks.

Pick a few ways from this list of suggestions and practice them consistently. And when you do this consistently, you’ll soon see the positive results — a more energetic and productive you at work.

Featured photo credit: Pexels via pexels.com

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