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22 Power-Actions Effective People Use to Stay Calm in Times of Stress

22 Power-Actions Effective People Use to Stay Calm in Times of Stress

In today’s fast-paced world, it’s so easy to get caught up and swept away in the craziness of things. Between taking care of the kids, long hours at work, running errands all over town, dealing with unpleasant people, and the countless other urgent things you must take care of during the day; you may find yourself feeling stressed, overwhelmed, and out of control.

Stress creates chaos in your mind and emotions and can very well cause you to disconnect from the present moment and give up control of yourself. Which is why it’s important to have a plan that will allow you to INSTANTLY cultivate calm and inner balance at times when outside forces suddenly throws you a curve-ball.

Why We (Involuntarily) Choose to Worry and Feel Stress.

Many people believe that worrying serves a positive purpose by helping to avoid bad things, preventing problems, preparing you for the worst, or discovering solutions. Worrying and stressing out tricks you into thinking you’re being productive by doing “something” which seems better than doing nothing; when in reality, you’re only effective when you’re focusing on actual, effective solutions.

Here are 22 power-actions effective people use to stay calm in times of stress. These tips can help you quickly identify stressors and achieve immediate soothing effects. Over time, they can also help you lead a healthier, happier, and a more balanced and peaceful life.

1. They Identify the Cause.

You may be annoyed by the slow motion driver on your way to your child’s school, feel hurt by someone’s insensitive comment, or disappointed because your boss took credit for the project you’ve been working so hard on at the office.

By identifying exactly WHAT you’re feeling and WHY, you will be able to deal with it faster and more effectively than by just blindly shooting in the dark.

2. They Choose Their Response.

You may not have the power to control the source of your stress, but you have complete control over your thoughts and response to it. Once you’ve identified the cause, you get to choose and decide to either immediately shake it off or face it head-on.

Here are some questions to help you decide your next step:

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  • Is the source of your stress from the past? Remember that the past no longer exist and that moment cannot be changed. No matter what’s happened before, recognize that you are here today, and you are OK. Your past does not define you or limit what is possible for you to achieve from this moment on.
  • Does it even matter? Consider how long the source of stress will affect you. Does one person’s hurtful opinions of you change the fact that 10 other people see you as one of the kindest, most amazing people ever to walk this earth? Will that annoying slow-driver from this morning take away the fun you’ll have on your awesome family vacation next month? Does that rude guy who cut in front of you in the grocery line get to decide whether or not your family will enjoy a delicious dinner tonight?
  • How much control do you have over the situation? You may have zero say over the sudden rainstorm on your wedding day, but you can choose to have the most Ah-Mazing time dancing in the rain with your new spouse and making memories with the people you love most!

3. They Focus on Breathing.

The practice of being in the moment with your breathing will help you release yourself from the chaos in your head and almost instantly improve your mood. Deep, focused breathing will help you become more grounded, bring you back to the present moment, and lower your stress level.

Here’s how:

  1. Exhale completely through your mouth. (Breathe using your diaphragm, just below your rib cage, not just from your chest.)
  2. Then inhale through your nose to the count of four.
  3. Hold your breath for a count of seven.
  4. Exhale completely through your mouth again.

Repeat the cycle three more times for a total of four breaths.

4. They Distract Their Thoughts.

Here are some quick and simple ideas to help give your brain a break:

  • Play a game. Video games, board games, card games, tic-tac-toe, whatever’s available! When I find myself stressing out over “nothing” and need to get out of my head, I challenge my teenager to a “win as many time in one-minute” game of Uno to quickly snap myself out of a funk.
  • Think about something else. Get your mind off the stress by thinking about something completely different. Focus on spotting as many objects of a specific color around you, or identify items in your space you’ve never really taken time to notice before.
  • Shift your thinking with touch. Trace a figure-eight on the palm of your hand. This helps release muscle tension on the spot and comes especially handy when you must deal with unpleasant people, in person.
  • Listen to Uplifting Music. According to some studies, you will immediately feel a positive shift by listening to music that lifts your spirit and frees your mind.

5. They Count Their Blessings.

Taking time to think of all that you’re grateful for helps improve your mood by reducing cortisol, a stress hormone. Research found that people who practiced an attitude of gratitude on a daily basis experienced improved mood, energy, and physical well-being.

Maintaining a gratitude journal makes it easy to get in the habit of focusing on all the positives in your life, and it’s a great tool to manage stress!

6. They Avoid Asking “What If?”

The stressful situation can go in a million different directions, and the more time you spend worrying about the many possibilities, the longer you will continue to feel uncomfortable. Avoid adding fuel to the fire and stop yourself from having to worry more than you already are.

7. They Focus on the Positives.

Consciously select something positive to think about… your goofy kids, a supportive significant other, your recent trip with friends, or a special event you’re looking forward to.

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When your mind is flooded with negative thoughts, however, this can be a challenge; so it’s a good practice to have a list of positives that you can immediately shift your attention to when your thoughts turn negative. This is another benefit of keeping a gratitude journal. It makes reminding yourself of all the great things in your life that much easier, regardless of the current situation.

8. They Get Up and Move.

Time to hit the gym! Researchers found that a 40-minute workout can immediately boost your mood. In addition, physical activities such as jogging, inline skating, and hula hooping release feel-good chemicals and can be as beneficial as taking ­anti-depressants for mild depression.

Looking for something easier and more accessible? Slowly roll your shoulders back three or four times, using as much range of motion as you possibly can… then, roll them forward. Or a simple brisk walk while getting some fresh air outside will help as well!

My favorite? Dance! That’s right… shake what your mama gave you! Dancing combines two mood lifters: music and physical activity, so turn up the music and drop it like it’s hot!

9. They Stock Up on Vitamin D.

Getting out to enjoy some sun (or just letting the sunshine in through a window) will increase the levels of vitamin D to boost your mood. Talk about a quick, simple, and cost-free calming solution!

10. They Give Themselves a Time-Out.

Whether it’s a quiet walk at the park, treating yourself to a scoop (or three) of your favorite ice cream, watching that movie you’ve been wanting to see, or having tea with your friends, giving yourself a break will help you recharge and get your energy moving in a healthy direction.

Taking a hot bath with Epsom salt is a a very effective way to unwind as well. The salt makes your body feel more buoyant, helping your muscles relax while you soak in the tub.

11. They Surround Themselves With Positive, Supportive People.

Keep company with those who respect you and lift you up. Their supportive energy can help strengthen your ability to reflect on and deal with your concerns more effectively.

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12. They Laugh it Out.

A hearty laugh can instantly elevate your mood, reduce blood pressure and pain, decrease stress hormones, and boost immunity. So when you’re feeling stressed or overwhelmed, find the funniest, silliest people to get the laughter started. If there are no funny people around, search online for funny videos, watch comedy movies, or browse through hilarious websites!

It’s also been reported that there’s no significant difference between real and “faked” laughter, so give it a try and feel the tension melt away!

13. They Cry it Out.

The pressure of keeping your negative feelings locked up can be incredibly stressful. Allowing yourself to cry and release the pressure can help ease your transition back to calm.

14. They Hug it Out.

Hugs are known to release endorphins, a chemical that helps you feel happy and satisfied. A big warm hug from a friend, loved one, or even your pet is one of the quickest, most effective ways to release stress and calm down!

15. They Chew it Out.

Studies show that gum chewing can reduce levels of stress hormones in the body. The act of repetitive chewing also enhance serotonin production which can improve your mood and help you reduce stress!

16. They Find Comfort in Dark Chocolate.

Dark chocolate is made with a high proportion of cocoa, which contains high amounts of phenethylamine that helps create a feeling of mild euphoria. So go ahead, indulge in the deliciousness for a calmer, less stressful you!

17. They Meditate or Pray.

Regardless of religion, prayer satisfies a basic need to feel that we are a part of something bigger than ourselves, which helps reduce stress and feeling overwhelmed.

If prayer isn’t for you, try meditation. Research shows that regular mindfulness exercises can change brain structure to promote a sense of well-being.

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18. They Get Some Sleep.

Sleep is very important for your emotional and mental health. It allows your brain to recharge so that you wake up rested, alert, and clear headed.

Even a quick 20 minute power nap can do wonders for your mood!

19. They Eliminate Negative Self-Talk.

Identifying and acknowledging any negative thoughts about yourself as “just thoughts” and NOT facts, will help release you into a state of calm. We can be our harshest critic, especially during stressful times, so it’s important to remind ourselves that it’s okay trust ourselves and to be our own biggest supporter!

Keep in mind that unless you were just born into the world this very moment, you’ve already lived through other difficulties. Yet, you are here right now, and you are OK! Trust that you are capable of seeing yourself through this challenge just as you were able to in the past!

20. They Forgive.

Forgiveness is key to setting yourself free from pain caused by someone else’s poor choices. It does NOT mean you agree with them or have conceded to them. It means you will not allow yourself to be punished for what someone else has done.

Learn to quickly process any negative thoughts and feelings, then choose to release yourself from that damaging energy so you can move forward with a clear head and a light heart.

21. They Reframe Their Perspective.

Stress and worry are fueled by our own skewed perception of the situation in concern. So before you spend too much time drowning in something that may not even be worth stressing out over, take a minute to put the situation in perspective.

  • List specific things that are actually going wrong. Most people find that when they take this approach, they realize the problems that first appeared overwhelming can be easily resolved after all.
  • Think of what you would advise a friend or family to do if they were in the same situation. Looking at “the mess” from the outside helps you see things more clearly and it makes finding an effective solution so much easier!
  • Ask yourself, “What’s the worst that could possibly happen?” By forcing yourself to face the very worst, you give yourself the power to find a solution by working backwards. This gives you the room you need to see things in perspective, as well as reassurance that you will be able to handle whatever might result from this.

22. They Ask for Help.

To be calm and effective, you need to be able to ask for help when you find yourself in a situation that’s too much for you to handle alone. Identify the supportive individuals in your life and seek their insight and assistance when you need it. Many times, other people will be able to spot a solution that you’ve missed because they have not been emotionally and mentally suffocated in the situation.

How do you calm yourself in times of stress? Are there more you’d add to the list? Share in the comments below!

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Carmen Sakurai

Mental Declutter, Stress Management & Burnout Prevention Coach. Feeling Stuck? Overwhelmed & No Energy? Let's Talk!

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Last Updated on November 19, 2019

20 Time Management Tips to Super Boost Your Productivity

20 Time Management Tips to Super Boost Your Productivity

Are you usually punctual or late? Do you finish things within the time you stipulate? Do you hand in your reports/work on time? Are you able to accomplish what you want to do before deadlines? Are you a good time manager?

If your answer is “no” to any of the questions above, that means you’re not managing your time as well as you want. Here are 20 time management tips to help you manage time better:

1. Create a Daily Plan

Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.

2. Peg a Time Limit to Each Task

Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.

3. Use a Calendar

Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.

I use it. It’s even better if you can sync your calendar to your mobile phone and other hardwares you use – that way, you can access your schedule no matter where you are. Here’re the 10 Best Calendar Apps to Stay on Track .

Find out more tips about how to use calendar for better time management here: How to Use a Calendar to Create Time and Space

4. Use an Organizer

An organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.

These Top 15 Time Management Apps and Tools can help you organize better, pick one that fits your needs.

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5. Know Your Deadlines

When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.

But make sure you don’t make these 10 Common Mistakes When Setting Deadlines.

6. Learn to Say “No”

Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.

Leo Babauta, the founder of Zen Habits has some great insights on how to say no: The Gentle Art of Saying No

7. Target to Be Early

When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time.

For appointments, strive to be early. For your deadlines, submit them earlier than required.

Learn from these tips about how to prepare yourself to be early, instead of just in time.

8. Time Box Your Activities

This means restricting your work to X amount of time. Why time boxing is good for you? Here’re 10 reasons why you should start time-boxing.

You can also read more about how to do time boxing here: #5 of 13 Strategies To Jumpstart Your Productivity.

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9. Have a Clock Visibly Placed Before You

Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.

10. Set Reminders 15 Minutes Before

Most calendars have a reminder function. If you have an important meeting to attend, set that alarm 15 minutes before.

You can learn more about how reminders help you remember everything in this article: The Importance of Reminders (And How to Make a Reminder That Works)

11. Focus

Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Multitasking is bad for you.

Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.

Lifehack’s CEO has written a definitive guide on how to focus, learn the tips: How to Focus and Maximize Your Productivity (the Definitive Guide)

12. Block out Distractions

What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in?

I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting.

When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.

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Find more tips on how to minimize distractions to achieve more in How to Minimize Distraction to Get Things Done

13. Track Your Time Spent

When you start to track your time, you’re more aware of how you spend your time. For example, you can set a simple countdown timer to make sure that you finish a task within a period of time, say 30 minutes or 1 hour. The time pressure can push you to stay focused and work more efficiently.

You can find more time tracking apps here and pick one that works for you.

14. Don’t Fuss About Unimportant Details

You’re never get everything done in exactly the way you want. Trying to do so is being ineffective.

Trying to be perfect does you more harm than good, learn here about how perfectionism kills your productivity and how to ditch the perfectionism mindset.

15. Prioritize

Since you can’t do everything, learn to prioritize the important and let go of the rest.

Apply the 80/20 principle which is a key principle in prioritization. You can also take up this technique to prioritize everything on your plate: How to Prioritize Right in 10 Minutes and Work 10X Faster

16. Delegate

If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.

When you delegate some of your work, you free up your time and achieve more. Learn about how to effectively delegate works in this guide: How to Delegate Work (the Definitive Guide for Successful Leaders)

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17. Batch Similar Tasks Together

For related work, batch them together.

For example, my work can be categorized into these core groups:

  1. writing (articles, my upcoming book)
  2. coaching
  3. workshop development
  4. business development
  5. administrative

I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.

18. Eliminate Your Time Wasters

What takes your time away your work? Facebook? Twitter? Email checking? Stop checking them so often.

One thing you can do is make it hard to check them – remove them from your browser quick links / bookmarks and stuff them in a hard to access bookmarks folder. Replace your browser bookmarks with important work-related sites.

While you’ll still checking FB/Twitter no doubt, you’ll find it’s a lower frequency than before.

19. Cut off When You Need To

The number one reason why things overrun is because you don’t cut off when you have to.

Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.

20. Leave Buffer Time In-Between

Don’t pack everything closely together. Leave a 5-10 minute buffer time in between each tasks. This helps you wrap up the previous task and start off on the next one.

More Time Management Techniques

Featured photo credit: Unsplash via unsplash.com

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