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Published on February 24, 2021

How To Create A Daily Schedule To Organize Your Day

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How To Create A Daily Schedule To Organize Your Day

When I was young, I had a pink piggy bank on my dresser—and a very important goal to buy a shiny, red bike. Each time I earned money on chores, I ran to the piggy bank. Over time, thanks to my small, consistent habit, my coin collection wasn’t just spare change any more. I finally came up with enough money to buy the bike.

What my piggy bank was then to me, my daily schedule is today.

We all have a vision for the future, and it can feel overwhelming to stare it down from afar, especially without a plan. The best way to accomplish goals is to break them down into smaller, daily habits. That handful of coins might seem inconsequential today, but what you do repeatedly ultimately creates the quality of your life.[1]

Everyone’s personal routine will look different and are based on their individual goals and values. But applying a few general principles to your daily schedule can help maximize your effectiveness and productivity and, over time, help you accomplish your goals.

Here are five practices to help get you started in creating a daily schedule.

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1. Prioritize Your Values

“Success” is as unique as the person pursuing it. But all successful people have one important thing in common: They strategically design their lives to align with the things they care about the most.[2]

Practically, that means before you can create a daily schedule that helps you accomplish your goals and live the life you want to live, you have to define what you value. An understanding of these things will help you pinpoint priorities that make sense and, ultimately, organize your day accordingly.

As a first step, carve out some time to think about what’s important to you. Make a list, in order. Then, find ways to incorporate those things in your daily and weekly routines in time blocks that honor how important each value is.

For example, if your biggest goal is health and fitness, then you should prioritize working out and healthy eating before other, less important hobbies. If your top priority is family or friends, then you’ll want to make sure you carve out time each day to connect with people you love before you jump into work.

Defining your personal priorities prevents the things you value from slipping off your to-do list and into the margins. It also allows you to delegate and outsource the tasks that aren’t in accordance with your values.[3]

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2. Include a Morning Routine

It’s not uncommon for productivity gurus to boast of their 4 AM wake-up calls and elaborate pre-sunset routines. But there’s no perfect time to rise and grind—your morning alarm will depend on your own, individual rhythm. No matter when you start your day, though, there’s something to be said about including a morning ritual in your daily schedule.

Why is morning so important? The first thing you do after getting up ultimately sets the tone for the rest of your day. If you roll out of bed, half-awake, and jump right into your email, you’ll likely struggle to focus and engage, and you’ll run out of steam before too long.

If, on the other hand, you habitually make your bed, meditate, and eat a healthy breakfast each morning, your brain will learn to pivot from “rest mode” to “productivity mode” more seamlessly—and you’ll probably be in a better mood, too.

It’s up to you what you do in the morning. The goal is to kick off your day by doing the same thing—ideally, something that both aligns with your personal values and clears your mind and prepares your body for the tasks ahead.

3. Designate a “Most Important Task”

Your day will inevitably include essential tasks that don’t propel you toward your goals—taking phone calls, hopping into meetings, answering emails. To make sure these things don’t derail you, always define what you absolutely need to accomplish every day and incorporate them into your daily schedule.

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Every week, when you plan your schedule, consider your goals. What needs to get done to keep you on track? Then, choose an MIT (most important task) for each day.[4] When you know what you need to accomplish to stay on track, you’ll waste less time on non-essential work.

It helps me to schedule my most important tasks during the times I’m most focused and productive and focus on tasks that don’t require as much brain power when my energy wanes.

There’s plenty of research showing that our ability to function cognitively shifts throughout the day.[5] For most people, including me, peak productivity occurs between 9 and 11 AM, which is why I always reserve that block of time for MITs rather than less-demanding busy work like answering emails.

If your productivity levels heighten later on in the day, you can take the opposite approach. Either way, make an effort to understand your peak work times and schedule your MITs accordingly.[6]

4. Schedule Time for Things That Normally Distract You

If you’re anything like me, you end up in your inbox or on Twitter several times throughout the day (and end up staying there for far too long). There’s nothing wrong with taking breaks to check social media, and we all need to respond to emails to do our work. But these things can also be a significant distraction from the most important tasks.

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Instead of allowing yourself to mindlessly scroll, take a proactive approach by building blocks of time to engage with potential distractions. For example, your daily schedule could include time frames where you can “process” your email or social media accounts two or three times a day—once in the morning, again before lunch, and once more at the end of the day. The important thing is to treat these items like any other task—just another line item on your daily schedule—rather than allowing them to infiltrate your day.

5. Include Breaks

Every day, I schedule an hour-long lunch break and several 10 to 15-minute breaks to meditate or go for a walk. It might seem counterproductive to plan out time in your day when you’re not working, but remember that nobody has endless capacity to work at full steam, constantly. And if you try, you won’t be as productive as you want to be.

There’s scientific evidence that the occasional pause can actually enhance productivity.[7] For one thing, pausing from time to time can boost your ability to think creatively and strategically. Sometimes, the brain needs a change of scenery (and a break from constantly thinking) to come up with fresh ideas.

Scheduling breaks throughout your day also provides something to look forward to—an end in sight. When you know you’ll have a chance to rest or do something you enjoy at the end of a work block, even if only for five minutes, you’ll be much more likely to muster more energy—and focus—for the tasks at hand.

Final Thoughts

As author Mason Currey writes in her book, Daily Rituals: How Artists Work, a routine “fosters a well-worn groove for one’s mental energies and helps stave off the tyranny of moods.”[8]

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Even the most successful people can fall prey to getting off track. Designing your ideal daily schedule ahead of time is an essential practice for preventing distraction and prioritizing what’s most important to you. Think of your schedule as an investment in your future. It may take some time to “save up” for the life you want, but little by little, you’ll see your goals come to life.

More Tips on Organizing Your Daily Schedule

Featured photo credit: Eric Rothermel via unsplash.com

Reference

More by this author

Aytekin Tank

Founder and CEO of JotForm, sharing entrepreneurship and productivity tips at Lifehack.

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Last Updated on September 9, 2021

The Ultimate List of Deep Focus Music for Productive Work

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The Ultimate List of Deep Focus Music for Productive Work

Everyone has their favorite habits for boosting productivity. Your desk setup, morning routine, and diet all play a role. But there’s one thing that everyone agrees can make a difference: focus music.

Soothing beats can keep distractions at bay, wherever you are and whatever you’re doing. Whether you’re trying to drown out mowers or simply get into a groove, put on a pair of headphones. Music can make all the difference in your focus.

With that said, not all music is equally conducive to productivity. You need to be careful about what you listen to. Getting work done calls for very different sounds than getting a workout in.

If you need a little more help to get rid of distractions, check out Lifehack’s free guide End Distraction And Find Your Focus. In this guide you’ll learn the simple techniques to stay focused and boost productivity. Grab your free guide here.

This article will walk you through selecting the best music for productivity, as well as a list of tunes to help you get started.

How to Pick the Best Focus Music For Yourself

With so many genres and artists out there, there’s a lot of music to choose from. Before you press play, keep the following guidelines in mind:

1. Stick With Instrumental

Songs without words in them make it easier to focus. Lyrics can distract you from what you’re trying to accomplish because you might get the words mixed up with what you’re trying to read. If you’re writing something, you might find yourself typing the lyrics instead.

Intelligence and instrumental music are correlated, perhaps because instrumental music is less intrusive.[1] Instrumental music tends to fade into the background, giving you a rhythm without pulling your mind away from the task at hand.

Stay away from instrumental versions of songs you recognize. It’s easy to fill in the blanks with the lyrics if you’ve already committed them to memory.

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However, some exceptions can be made. Creatives who produce videos or audio might prefer tracks that get their creative juices going, lyrics and all. However, if you find lyrics to be distracting, switch back to instrumental tunes.

2. Take It Easy

Not all instrumental music is calm and relaxing. Focus music should be, however. So, beware of instrumental songs that are too loud and stimulating. High volumes and tempos can work you up when you need to stay calm.

Again, some roles can make exceptions. Physical laborers can use more rambunctious tunes to keep them energized. While calm tunes work best for those in desk-based roles, don’t go too extreme. Something that’s too soothing might make you feel tired, and yawning all day isn’t exactly the path to productivity.

3. Pick Music You Enjoy

At the end of the day, the best focus music is what you enjoy. If you hate classical music, don’t put together a classical playlist just because you stumbled on a study about its benefits.[2] Your dislike of the music will take away the productivity you’d otherwise get out of listening to it.

Don’t be afraid to try something new. If you’ve never worked while listening to jazz before, why not? Save songs you like for later listening. Over time, you’ll build a playlist of tried-and-true focus music.

4. Update Your Setup

Before jamming out to your productivity tunes, make sure you have the right equipment. Invest in a music streaming service so you don’t have to listen to ads. Purchase noise-canceling headphones to avoid distracting your co-workers.

Focus music is all about ambience. Anything that interrupts your flow—whether that’s poor sound quality or glitchy streaming—needs to go.

Expect to spend at least $100 on headphones or speakers. For the streaming service itself, Spotify Premium is the standard at $9.99 per month. Slacker, Apple Music, and YouTube Music are also popular.

Building Your Perfect Playlist of Focus Music (With Recommendations)

Now that you know what to look for in focus music and how to listen, it’s time to build your playlist. Get started with these smooth, instrumental genres, artists, and songs.

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1. Chillhop Music

This YouTube channel has almost 3 million subscribers. Its music videos run 24/7 and feature driving yet relaxing beats.

Most songs on this channel fall into a category called “lofi hip hop,” a type of electronic R&B. Unlike traditional hip hop, lofi hip hop songs follow a slow, steady pattern that induces focus and relaxation.

Chillhop playlists can also be streamed on Spotify, Soundcloud, and Bandcamp. Popular artists include nymano, No Signal, and Sleepy Fish.

2. Andy McKee

Andy McKee is an acoustic guitarist who became famous after “Drifting,” one of his early songs, went viral on YouTube. “Drifting” exemplifies the creative, quiet guitar techniques found in the rest of McKee’s music.

Today, McKee has six albums of primarily acoustic guitar. One of McKee’s most popular pieces, “Rylynn,” is a perfect example of his soothing yet upbeat sound.

3. John Butler Trio

The band John Butler Trio became popular after releasing “Ocean,” a 2012 hit with more than 50 million listens on YouTube.[3] Heavy on acoustic guitar, “Ocean” is an intricate ballad that ebbs and flows like the ocean itself.

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Known for flowing changes in key and mood, the John Butler Trio proves that fast songs can stand in as great focus music. The group’s long songs—“Ocean” is 12 minutes long—are less disruptive for long projects. Two other favorites by John Butler Trio are “Betterman” and “Spring to Come.”

4. Classical Radio on Pandora

Classical music has long been a staple for music lovers looking to get work done. Pandora’s classical station features a great mix, from Beethoven to modern artists like Maria Callas and Jorge Bolet.

Pandora has radio stations for every genre imaginable. You can generate playlists based on genre, artist, or even a specific song.

Other music apps offer similar playlists and radio stations you can turn to for your classical music fix. From piano-heavy tunes to violin concertos, you’ll find plenty to perk up your ears.

5. Pirates of the Caribbean Soundtrack

Movie soundtracks are full of amazing focus music. One of my favorites is the Pirates of the Caribbean series, which is lively and adventurous but not in your face.

If you like what you hear, Hans Zimmer, the mastermind behind the Pirates of the Caribbean soundtrack, has worked on a huge array of films. Zimmer also put together the soundtracks for The Dark Knight, Interstellar, and Inception.

One thing to watch out for with cinematic music is associations. As iconic as the Pirates of the Caribbean soundtrack is, if you’re thinking about Jack Sparrow instead of balancing spreadsheets, you should probably switch to a new song.

6. Legend of Zelda Soundtrack

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Another hotspot for instrumental music is video games. If you’re not sure where to start, check out selections from The Legend of Zelda.

Anyone who’s played The Legend of Zelda games will immediately recognize what they hear. The soundtrack is light, airy, and full of awe. Keyboards, harps, and flutes feature prominently.

Although you could spend hours listening to The Legend of Zelda music, don’t forget about fan-produced songs in this genre. The video-gaming community is robust, and instrumental re-creations of your favorite games’ soundtracks can be found all over the internet.

7. Nature Sounds and White Noise

This genre may be too relaxing for some, but others prefer less structured focus music. Sounds like thunder, wind, and rushing water can transport you to a quiet, idyllic place to get work done.

One type of white noise to avoid is city-related sounds. Even without lyrics, honking horns or chattering crowds can be distracting.

An advantage of this type of focus music is that it can be set on a loop. If you find a track you like, go ahead and put it on repeat. When it starts over, you won’t even notice.

Ready, Set, Play

The best part about focus music is that nothing is off-limits. Some people work better listening to Tom Petty tunes than instrumental music, and that’s okay. What’s important is that it’s motivating without being distracting.

To unlock your next tier of productivity, spend a couple of hours clicking around on your favorite streaming music site. You’ll get more done, and best of all, you’ll enjoy every minute of it.

More Tips to Improve Your Focus

Featured photo credit: Lala Azizli via unsplash.com

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Reference

[1] New York Post: Smarter people listen to instrumental music: study
[2] Forbes: Does Classical Music Help Our Productivity?
[3] YouTube: Ocean – John Butler – 2012 Studio Version

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