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13 Ways Analytical Skills Help You Succeed At Work

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13 Ways Analytical Skills Help You Succeed At Work

Have you ever been in a job interview and were asked a question like,

“Tell me about a problem you encountered and how you overcame it”?

Did you ever wonder why these types of questions are even asked? It’s because the employer is evaluating your analytical skills.

Employers value employees with good analytical skills because they are seen as problem solvers. So, let’s look at what analytical skills are, why they’re important and the 13 most important analytical skills that will help you succeed at work.

What Are Analytical Skills?

Notice that hey are called analytical skills, not analytical talents. This is a very important distinction, as talent refers to a natural ability. A skill is something that can be learned or acquired.

And just like any skill, analytical skills get better with time, repetition and practice. But what exactly are analytical skill?

For our purposes analytical skills include the ability to:

Recognize and Pinpoint Problems

It’s not enough just to recognize that a 20% return rate for a product is a problem. You need to pinpoint a reason for the problem by….

Researching and Collecting Data

This is not always as easy as it seems. There can be a lot of data out there. You need to be able to separate what’s relevant from what’s noise.

Analyze the Data Collected

This is part of separating what data is relevant and what’s not. But it also involves being able to weight all of the relevant factors. For example, that 20% return rate could be due to a combination of manufacturing defects, poor customer education and shipping delays. But how much weight do each of these things carry?

Problem Solving/Critical Thinking

Once you have gone through the first three steps, you can now identify the steps needed to solve the problem. You should be able to propose solutions that have a high probability of a positive outcome.

Now, in addition to these analytical skills, there are secondary skills that are just as important to your success. These include:

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Communication

You could have the best analysis and recommendations in the world. But in order for it to be useful, you need to be able to communicate it effectively to a team, management or shareholders.

Implementation

It’s important to have a plan to implement the solutions you are proposing. Just saying that the solution to a 20% return rate is to lower the number of manufacturing defects isn’t really helpful.

But saying that one hinge is causing the majority of the returns and here’s a replacement. Now that’s helpful.

Creativity

Sometimes pinpointing the problem is easy, but it’s coming up with the solution that’s difficult. Being able to look at the data and think “outside the box” is a skill that will really make you stand out.

As an example, I once had a company that sold small fryers to bowling alleys, movie theaters and the like. They could make small batches of fries, chicken wings or mozzarella sticks for their customers. The problem was that the price tag was more than a lot of them could afford.

Our solution was to partner up with a food distributor. We would give the fryers away for free, but they had to buy all of the food from our distributor. We then received a commission from the distributor for every chicken wing and mozzarella stick they sold. It was a win, win, win for everyone.

All the analytical skills mentioned above are important and sought after by employers. They are part of a well-rounded workforce. So, how can you take these skills and make them work for you, your company and your career?

13 Analytical Skills That Will Help You Succeed at Work

1. Budgeting

Owners, managers and department heads all need to be able to create budgets for their departments, teams and projects.

A good manager will use analytical skills to gather, analyze and interpret prior data in order to accurately forecast future budgetary requirements.

2. Making Your Ideas and Suggestions Stand Out

So, let’s say that your boss has tasked you and three other department heads to come up with ways to increase efficiency. It’s tempting to rely on your knowledge and experience to come up 3-4 ways to achieve the goal.

Someone might suggest a bonus for completing assignments on time. Someone else may suggest a way to reschedule how a project gets assigned. But if you can be the one that comes in with concrete solutions backed up by verifiable research and data. You’ve immediately set yourself and our ideas apart for the rest.

3. Estimating and Bidding Projects

Whether you’re a contractor going out and bidding million-dollar construction projects, or a web developer building websites, being able to accurately estimate and bid jobs is crucial. And it’s only through analytical skills and experience that will keep you from losing money.

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4. Collaboration

When working within groups or team, it’s important that everyone has a clear understanding of four things:

  • What the problem is
  • What part of the solution they are responsible for
  • The time frame they have to solve it
  • What an acceptable outcome looks like.

This is the analytical approach to project management.

5. Comparison

There is no such thing as the “perfect” solution. And many times, a problem has more than one solution. Analytical skills allow you to evaluate the pros and cons of various scenarios in order to maximize the pros and minimize the cons.

6. Recognizing Correlations and Causations

We’ve all heard the phrase “correlation doesn’t necessarily mean causation.” And it’s true.

Did you know that an increase in ice cream consumption correlates to an increase in violent street crime? It’s absolutely true, but ice cream consumption does not cause street crime. They are correlated because both increase in the summer, when it’s hot and more people are outside.

But you wouldn’t want to address the problem of street crime by banning ice cream.

7. Proper Diagnosis

Having a good analytical skill set allows you to properly diagnosis problem or inefficiencies within the organization. The data may show that there is a problem in the manufacturing process, but it’s the analysis of the data that points to the problem. Is the cause of the problem a design flaw, supplier issue, human error or quality control?

8. Human Resource Management

By using analytical skills, a manager or team leader can assess each individuals’ strengths and weaknesses, thereby assigning tasks according to skill sets. It is also helpful in pointing out areas where additional or remedial training is needed.

9. Project Planning

Analytical skills allow us to break down a large project into its individual parts. Then, coordinate a synergistic corresponding timeline for the completion of the project. This, is the very definition of an analytical skill that can help you succeed at work.

10. Prioritizing

Whether it’s taking on a new project or identifying problems or inefficiencies in a system, there is rarely a single issue involved.

Most of the time, there are several steps in the process that need to be addressed. It’s through analytical thinking that you can prioritize the problems you have identified.

For example, you determine that your 20% return rate breaks down this way. 50% manufacturing defects, 25% from damage during shipping, 15% from poor customer education and 10% from from the design. We now can address these issues accordingly.

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11. Recognizing Biases

Everyone has biases, and there is no way to eliminate them in discussions and decision making. The best you can do is to be aware of them in both yourself others and others. This is a skill that takes both self-discipline and self-awareness to master.

There is a funny scene in the television show “The Office” where the boss Michael Scott has a surplus in his budget at the end of the year. Half of his staff want him to spend it on a new copier, and the other half wants him to buy new chairs for the office. Michael is torn, until he discovers that if he returns the surplus to corporate, he’ll get a bonus of 25% of the surplus. Suddenly his self-interest has created a bias.

12. Process Analysis

This is especially helpful when there are systemic issues that are causing a problem. All too often we only see and address a problem by the result.

The customer didn’t like the way the website was built so we assume that it’s a communication issue between our programmer and the customer. That’s easy, but through process analysis, we may find that we assigned a retail website to a programmer who specializes in B2B websites. So, the real answer is to fix the process of assigning projects.

13. Reporting, Both Verbal and Written

Everyone in business has a boss, from the janitor all the way up to the chairman of the board. And reporting to those bosses is an ongoing process.

From written status reports to individual and group meetings, supplying information to your superiors is a never-ending cycle. So, unless you are asked for a personal opinion, it’s always best to have your thoughts and suggestions backed up by empirical evidence.

Your opinions, suggestions and recommendations are going to be taken more seriously if you have the data to back them up.

How to Develop and Sharpen Your Analytical Skills

So, we’ve talked a lot about analytical skills, what they are and why they are valued by employers. But how do you learn these skills, how do you discern the pertinent data from the irrelevant?

The answer is through a combination of education and experience. We’ll start with education as a foundation, and then talk about how to get real life experience.

Education

Community colleges are a great place to start. Almost all community colleges.[1] have courses in business, business administration and statics. But in reality, you don’t even need to go that far. With the advent of the internet, there are low cost accredited online courses that you can take in your spare time.

YouTube is another great place for free educational videos on analytical skills and thinking. There are a wealth of videos on what analytical skills are, as well as practical ways to develop them.

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Finally, take advantage of professional training and courses offered through your place of work or trade organizations. These can be especially helpful as these programs are normally designed to be industry specific.

Experience

We’ve all heard the old saying that experience is the best teacher, and that’s certainly true with learning analytical skills. There really is no substitute to putting in the 10,000 hours of repetition and practice to become an expert. But there are some things that you can do to start sharpening your skill immediately.

Start playing brain games. There are a lot of them out there and you can start to train you mind to think analytically just by playing them just 15 minutes a day. A few of the more popular ones include, Wizard, Elevate and Brain Trainer Special,[2] but there are many more. But, if you’re not into apps or computer games, then chess and Sudoku are excellent choices too.

Take notice and start questioning everything. When you get your morning coffee, notice how the place is set up. Where the customer places their order, where the workstations are, how the order moves through the system.

Can you understand why the store is set up that way? Is it an efficient setup or can you see bottlenecks that reduce efficiency? What kind of solutions can you come up with to fix any problems? After a while, thinking like this will become second nature.

Find a mentor. We said upfront that experience is the best teacher, but experience takes time. Finding a mentor who has the experience is the next best thing. In fact, having a mentor for your professional life can literally mean the difference between mediocrity and greatness. Having great mentors means that you are standing on the shoulders of giants.

Conclusion

Analytical skills can help you with every phase of your career, from helping you stand out from the crowd in the hiring process to advancing your career within an industry. And just like a good salesperson, having good analytical skills means that you’ll always be in demand.

But the key to improving your analytical skills lies in your desire to succeed. Developing and honing your skills can be done a variety of way as we discussed earlier. But it’s up to you to make the decision and commitment to put the time and effort into developing analytical skills.

You can start by giving yourself a basic foundation through courses, videos and industry training. Then practice, practice, practice. Soon, the whole process will become second nature to you and your value within the industry will skyrocket.

More Essential Skills to Develop

Featured photo credit: Kelly Sikkema via unsplash.com

Reference

More by this author

David Carpenter

Lifelong entrepreneur and business owner helping others to realize the American Dream of business ownership

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Last Updated on September 9, 2021

10 Best Productivity Planners To Get More Done in 2021

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10 Best Productivity Planners To Get More Done in 2021

Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

1. The One Thing Planner

The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

Get the planner here!

2. The Full Life Planner

The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

Get the planner here!

3. The Freedom Journal

Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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From their site:

“The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

Get the planner here!

4. Full Focus Planner

Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

From the site:

“Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

Get the planner here!

5. Passion Planner

They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

From the site:

“An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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Get the planner here!

6. Desire Map Planners

If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

Get the planner here!

7. Franklin Covey Planners

The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

From the site:

“Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

Get the planner here!

8. Productivity Planner

From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

From the site:

“Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

Get the planner here!

9. Self Journal

Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

Get the planner here!

10. Google Calendar

You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

Get the planner here!

Bonus Advice: Integrate the 4 Building Blocks of Productivity

Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

Block #1: Desire

Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

Block #2: Strategy

Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

In the best selling book, The One Thing, the focusing question they teach is:

“What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

This is the heart of strategy and organizing what hits your planner and what doesn’t.

Block #3: Focus

With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

Block #4: Rhythm

The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

The Bottom Line

Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

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Featured photo credit: Anete Lūsiņa via unsplash.com

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