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Master These 25 Mac Shortcuts to Work Faster and Smarter

Master These 25 Mac Shortcuts to Work Faster and Smarter

In a busy day, you know it well what it means to save a second of time. It seems a waste of time to leave your keypad and fiddle on your mouse or keypad.

Another approach to save those seconds is to remember Mac shortcuts to work faster and smarter. This will truly make your work quicker than trifling on mouse or touchpad. In fact, not using keyboard shortcuts actually makes you lose 64 hours every year.

I think all of you know command- C means copy and Command- V means paste, but there are a lot more shortcuts other than these. The following commands have been compiled to sky rocket your productivity.

Before we start, here’re things to take note of:

  • The shortcuts that I will be discussing here corresponds to the keyboard of US layout .
  • Sometimes you may find a couple of difficulties using console substitute routes in Mac as the OS and a couple of uses may struggle with each other. If you come across such problems, then please refer to Mac help for your version of the operating system or you may also refer to a utility application.

Okay, let’s get to it!

1. Command+Shift + Three(3)

For full screen capture, press Command+ shift + 3.

2. Command +Shift + Four(4)

You may similarly need to take a screen catch of a selected window from the entire screen.

Hit the Command +shift + four and as the desired window gets emphasized tap the mouse or trackpad.

3. Command + Option + D

This shortcut helps you to hide or show the dock. It is particularly important in Macbooks where the screens are smaller and you need more real estate.

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4. Command + Q

If you want to stop an application at a point, you just need to click Command + Q and you are done.

5. Command + T

With the dispatch of Mac OS Sierra, windows now can carry a tab. However, all the applications in Mac Sierra may not bolster multi-tab control. For the ones which do, you can press Command + T, to open another tab.

6. Command + R

I write a lot of mails and a lot of people write to me as well. Hence when I want to reply to someone instead of hunting for the reply button, I simply click Command + R and a new reply box opens up.

It is important to note that this function is useful only when you are in your mailbox.

7. Command + Spacebar

This is an amazing feature Apple has added to the Mac. If you are searching for something on your operating system or on the web then you can call for a spotlight, you can do this merely by holding Command + Spacebar.

8. Command + shift + ?

If you want to learn how a custom application works or are stuck up with troubleshooting of Mac, a quick shortcut from the keyboard for “Help”, then just hit Command + Shift + ?.

9. Command + OPTION + ESC.

Sometimes when working with an app, it might so happen that the system hangs and stops working. The mouse or touchpad is of no use and at that point just by pressing Command + option + esc together you can quit the application.

10. Command + X / C / V / Z

Although most readers would know this, these are important functions and worth mentioning. These four shortcuts – Cut, Copy, Paste and Undo can be summoned using Command + X/C/V/Z respectively.

11. Command + F

If you are perusing a long article and looking for a specific word or expression, you can take the assistance of Find Order by holding Command + F.

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A finder pops up and you can easily enter your search term and it will navigate to all the places in the document where the word/term is mentioned.

12. Control + Media Eject.

A single command to help with restart, shutdown and sleep for your Mac – Control + Eject.

When you press the command, a dialogue box will be opened, asking you what would you like your system to do further – sleep, shutdown or restart.

13. Command + A

If you’d like to select all the content of the document at one go, then this command comes in handy. Just press Command + A and the entire document will be selected.

14. Command + Navigation keys

If you are going through a long record and need to go to a dedicated page without troubling your mouse, you can do so by holding the Command + up or down key.

15. Command + Option + H

If you are not using a window and want to keep your desktop free of clutter, then the shortcut key you can use is Command + Option + H.

It hides all windows barring the front app giving you a clean looking screen.

16. Command + M

The window you are working on is not of use now and you’d like to minimize it? Just press Command + M and your current active window will be minimized.

17. Command + W

In the event that you need to close a functioning window the order that you can utilize is Command + W.

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18. Control + P

If you have to print a record, the key combinations that you can use is Control + P. If you have a printer connected, a pop up box will open and will ask for further necessary actions to print the document.

19. Command + Move + F5.

In the event that you need to alter an archive, just hold Command + Move + F5.

20. Command + N

If you are working with a document or a browser tab, hitting Command + N will open up a new window. Remember a new window for the current active application opens up.

For example, if you are surfing on your browser, activating the command will open up a new browser window. If you’re on a document, a new document window will pop up.

21. Command + Control + N

This is one of my favorite shortcuts that not too many people know about or use. However it is super useful.

If you have too many files on your desktop and would like to move them to a new folder, this command is what helps you out.

Simply select all the files that you would like to be moved and press Command + Control + N. In a second, all the selected files will move to a new folder.

22. Command + Shift + V

You’ve found something on the internet and you would like to paste it on your document. Most of the times, it ends up in a weird format. To solve this issue just use Command + Shift + V and the text will be pasted without any formatting, making it easy to format the way you want it.

23. Command + B/I/U

The old classic. If you want to make your selection, Bold, Italics or Underline them, simply use the command button and press B/I/U respectively.

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24. Command + Tab

Working with too many windows? It gets difficult to navigate seamlessly between applications when a lot of them are open. Use this command to easily navigate between windows.

25. Option + Shift + Volume(+/-)

When I work on my Mac system, I usually use the volume keys frequently. However, I noticed that just pressing the volume key would increase/decrease the volume speedily. So I hunted down this shortcut.

Using this you can adjust the volume by +/- 1 point for the perfect decibel sound you require.

Summing It Up

Depending on the usage of your Mac and the kind of work you do with it, you will find a selection of these shortcuts, extremely helpful.

You might already be using some if these shortcuts but adding a few of them to your arsenal will save you on those precious seconds that don’t hamper your flow.

If you are a new Apple user, it might be a bit challenging to get accustomed to these quickly. However, once you’ve got used to it, you’ll be a lot more productive.

Featured photo credit: Alex Bachor via unsplash.com

More by this author

Harsh Binani

Harsh has helped a lot of multi-national corporations and startups to leverage technology for greater productivity.

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Last Updated on January 13, 2020

50 Motivational Quotes for Work to Inspire Success

50 Motivational Quotes for Work to Inspire Success

Let’s face it – no matter how excited you are about a new project or priority in your life, there will always be days when your motivation lags. Days when – despite all the progress you’ve made in the past – it just sounds easier to sit on the couch playing video games than to buckle down and crank out the work needed to meet your goals.

In order to be successful, you must be able to motivate yourself past these humps. Whenever you feel your drive and determination lagging, turn to these motivational quotes for work to provide the extra spark of passion needed to keep you on track.

Quotes about Goal Setting

Whether you’re still in the planning phases of your business or whether you’re plotting a plan of attack to bring about your long-range vision, setting good goals is a critical part of succeeding in business.

Check out these quotes for extra inspiration on how to turn your dreams into reality:

quote-Benjamin-E.-Mays-the-tragedy-in-life-doesnt-lie-in-106113

    “The tragedy in life doesn’t lie in not reaching your goal. The tragedy lies in having no goal to reach.”– Benjamin Mays


    “By recording your dreams and goals on paper, you set in motion the process of becoming the person you most want to be. Put your future in good hands — your own.”–Mark Victor Hansen


    “Give yourself an even greater challenge than the one you are trying to master and you will develop the powers necessary to overcome the original difficulty.”–William J. Bennett – The Book of Virtues


    “The entrepreneur is essentially a visualizer and actualizer… He can visualize something, and when he visualizes it he sees exactly how to make it happen.”–Robert L. Schwartz

    Quotes about Achieving Excellence in Work

    Once you’ve got your goals together, you’ll need to put in 110% of your effort in order to transform these visions into reality. To increase your motivation to work at a consistently high level, take a look at the following words of wisdom:

    “Excellence is an art won by training and habituation. We do not act rightly because we have virtue or excellence, but we rather have those because we have acted rightly. We are what we repeatedly do. Excellence, then, is not an act but a habit.”–Aristotle


    “If you are going to achieve excellence in big things, you develop the habit in little matters. Excellence is not an exception, it is a prevailing attitude.”–Charles R. Swindoll

    Desire is the key to motivation

      “Desire is the key to motivation, but it’s determination and commitment to an unrelenting pursuit of your goal — a commitment to excellence — that will enable you to attain the success you seek.”–Mario Andretti


      “The secret of joy in work is contained in one word – excellence. To know how to do something well is to enjoy it.”–Pearl Buck


      “The quality of a person’s life is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.”–Vince Lombardi

      Quotes about Determination and Persistence

      Since every business or other endeavor is bound to hit some rough patches, it’s often a person’s level of determination and patience that brings about either success or failure. These positive quotes give you an extra boost of encouragement:

      “Enter every activity without giving mental recognition to the possibility of defeat. Concentrate on your strengths, instead of your weaknesses… on your powers, instead of your problems.”–Paul J. Meyer


      “Knowing trees, I understand the meaning of patience. Knowing grass, I can appreciate persistence.”–Hal Borland


      “Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.”–Calvin Coolidge

      quote-Thomas-Fuller-an-invincible-determination-can-accomplish-almost-anything-92190

        “An invincible determination can accomplish almost anything and in this lies the great distinction between great men and little men.”–Thomas Fuller

        Quotes about Leadership

        Whether you use it to engage your employees, to encourage teamwork or motivate others to follow your unique way of thinking, leadership is crucial. Take your leadership cues from these renowned leaders’ famous sayings:

        “The most dangerous leadership myth is that leaders are born — that there is a genetic factor to leadership. This myth asserts that people simply either have certain charismatic qualities or not. That’s nonsense; in fact, the opposite is true. Leaders are made rather than born.” –Warren G. Bennis


        “All of the great leaders have had one characteristic in common: it was the willingness to confront unequivocally the major anxiety of their people in their time. This, and not much else, is the essence of leadership.”–John Kenneth Galbraith

        Leadership is not magnetic personality

          “Leadership is not magnetic personality — that can just as well be a glib tongue. It is not ‘making friends and influencing people’ — that is flattery. Leadership is lifting a person’s vision to high sights, the raising of a person’s performance to a higher standard, the building of a personality beyond its normal limitations.”–Peter F. Drucker


          “The task of leadership is not to put greatness into people, but to elicit it, for the greatness is there already.”–John Buchan


          “High sentiments always win in the end. The leaders who offer blood, toil, tears and sweat always get more out of their followers than those who offer safety and a good time. When it comes to the pinch, human beings are heroic.”–George Orwell

          Quotes for Success

          Think of success as a holistic process – one which results from the combination of goal-setting, excellence, patience, determination and leadership you prioritize throughout your career. These highly successful people provide you with an excellent source of motivation:

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          “Be patient with yourself. Self-growth is tender; it’s holy ground. There’s no greater investment.”–Stephen Covey


          “Believe in yourself! Have faith in your abilities! Without a humble but reasonable confidence in your own powers you cannot be successful or happy.”–Norman Vincent Peale

          Success is the ability to go from one failure to another with no loss of enthusiasm.

            “Success consists of going from failure to failure without loss of enthusiasm.”–Winston Churchill


            “Successful and unsuccessful people do not vary greatly in their abilities. They vary in their desires to reach their potential.”–John Maxwell


            “Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure or you can learn from it, So go ahead and make mistakes. Make all you can. Because remember that’s where you will find success.”– Thomas J. Watson


            “The great successful men of the world have used their imagination.  They think ahead and create their mental picture in all its details, filling in here, adding a little there, altering this a bit and that a bit, but steadily building – steadily building.”–Robert Collier


            “It is a paradoxical but profoundly true and important principle of life that the most likely way to reach a goal is to be aiming not at that goal itself but at some more ambitious goal beyond it.”–Arnold Toynbee

            Sports Quotes for Athletes

            You don’t need to be a Michael Jordan-caliber athlete to draw inspiration from the following quotes. Even if you’re just a recreational player or someone who’s using sports as a means to get back in shape after long periods of inactivity, the following motivational sports quotes will encourage you:

            “My attitude is that if you push me towards something that you think is a weakness, then I will turn that perceived weakness into a strength.”–Michael Jordan


            “Pain is temporary. It may last a minute, or an hour, or a day, or a year, but eventually it will subside and something else will take its place. If I quit, however, it lasts forever.”–Lance Armstrong

            Strength does not come from winning. Your struggles develop your strengths.

              “Strength does not come from winning. Your struggles develop your strengths. When you go through hardships and decide not to surrender, that is strength.”–Arnold Schwarzenegger


              “I know what I have to do, and I’m going to do whatever it takes. If I do it, I’ll come out a winner, and it doesn’t matter what anyone else does.”–Florence Griffith Joyner


              “Every time you stay out late; every time you sleep in; every time you miss a workout; every time you don’t give 100% – You make it that much easier for me to beat you.”–Unknown


              “If you are hurt, whether in mind or body, don’t nurse your bruises. Get up and light-heartedly, courageously, good temperedly get ready for the next encounter. This is the only way to take life – this is also ‘playing’ the game!”–Emily Post


              “We must train from the inside out. Using our strengths to attack and nullify any weaknesses. It’s not about denying a weakness may exist but about denying its right to persist.”–Vince McConnell

              Quotes to Motivate Learning

              Committing yourself to pursuing knowledge in a single area is a tremendous endeavor – one that often seems overwhelming given the depth and breadth of information that’s available today. Keep the following motivational quotes in mind if you’re learning:

              “How far you go in life depends on your being tender with the young, compassionate with the aged, sympathetic with the striving and tolerant of the weak and the strong. Because someday in life you will have been all of these.”–George Washington Carver

              quote-William-Arthur-Ward-if-you-can-imagine-it-you-can-36189

                “If you can imagine it, you can achieve it; if you can dream it, you can become it.”–William Arthur Ward


                “It is the mark of an educated mind to be able to entertain a thought without accepting it.”– Aristotle


                “Success is not the key to happiness.Happiness is the key to success.If you love what you are doing, you will be successful.”–Albert Schweitzer


                “Wear your learning, like your watch, in a private pocket: and do not pull it out and strike it, merely to show that you have one.”–Philip Stanhope, 4th Earl of Chesterfield


                “He who asks is a fool for five minutes, but he who does not ask remains a fool forever.”–Chinese Proverb


                “Study while others are sleeping; work while others are loafing; prepare while others are playing; and dream while others are wishing.”–William Arthur Ward


                “Books can be dangerous. The best ones should be labeled ‘This could change your life’.”–Helen Exley


                “A book is like a garden carried in the pocket.”–Chinese Proverb

                All-Time Favorite Positive Quotes

                Finally, whatever your goals are in life, you can’t go wrong by taking the advice of the following famous motivational quotes:

                “Change your thoughts and you change your world.”–Norman Vincent Peale


                “Your time is limited, don’t waste it living someone else’s life. Don’t be trapped by dogma, which is living the result of other people’s thinking. Don’t let the noise of other’s opinion drowned your own inner voice. And most important, have the courage to follow your heart and intuition, they somehow already know what you truly want to become. Everything else is secondary.”–Steve Jobs


                “Nobody can go back and start a new beginning, but anyone can start today and make a new ending.”–Maria Robinson


                “Out of clutter, find Simplicity. From discord, find Harmony. In the middle of difficulty lies Opportunity.”–Albert Einstein


                “Yesterday is not ours to recover, but tomorrow is ours to win or lose.”–Lyndon Johnson

                If we did all the things we are capable of, we would literally astound ourselves.

                  “If we did all the things we are capable of, we would astound ourselves.”–Thomas Edison


                  “You miss 100% of the shots you don’t take.”–Wayne Gretzky


                  “Success is not final, failure is not fatal: it is the courage to continue that counts.”–Winston Churchill


                  “What lies behind us and what lies before us are tiny matters compared to what lies within us.”–Ralph Waldo Emerson

                  Final Thoughts

                  To use these motivational quotes effectively, find the one that speaks to you. Although all of the phrases listed above can be considered “motivational,” only you can decide which one resonates with you most directly.

                  Next, take the quote you’ve settled on and copy it onto small index cards or other pieces of paper that can be stored around your home and workspace.

                  If you’re creative, you can create inspiration boards, signs or other decorative displays featuring your favorite motivational quotes – really, though, the most important thing is that your chosen phrase be accessible in a variety of different places. This will make it easy to access and review whenever you feel your motivation slipping away.

                  More Inspiring Quotes

                  Featured photo credit: Kyle Glenn via unsplash.com

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