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Think Less and Get More Done By Using The “Getting Things Done” Model

Think Less and Get More Done By Using The “Getting Things Done” Model

Trying to be productive while you’re worrying about other things that need your attention can be stressful. Even though you can’t be in two places at once, and you’re doing the best you can, the fear of not doing everything can still be overwhelming.

Every time your focus shifts from your current task to one that you are feeling pressure to complete, you interrupt yourself. Interruptions cost workers 3-5 hours of productivity every day.[1]

You lose touch with the current task by worrying about the what you need to finish next

Imagine that you are in the middle of a task, and you think to yourself, “I have to complete that project this afternoon.” In that moment, you’ve lost touch with the present, and now your attention is focused on that thing you have to do later.

Fearing failure and wanting to meet all expectations, you run through everything you need to do to pull of the project this afternoon. At some point, you remember that you have to finish the task in front of you, but by now, you’ve lost track of what you were doing in the first place. You have to refocus yourself, which is extremely time-consuming and tiring.

If you’re always worrying about the things you’re not doing and the things that you ought to do later in the day, it can take a toll on your productivity. As long as your brain is chasing every task on your to-do list as though they’re all equally important, you’ll never be able to focus on what’s in front of you.

Trying to keep everything in your head at once takes up mental energy that you need to do your best work.

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You need a no-nonsense approach to manage your day

In 2001, David Allen wrote Getting Things Done, a productivity framework that helps people focus on their work. If you adhere to Getting Things Done, you’ll spend less time thinking about what you need to do, and you’ll be able to clarify and organize your duties.

If everything seems important in your mind, then nothing gets the attention it deserves. Allen’s method helps you prioritize and find the balance in your workday so that you can give appropriate attention to current and future endeavors.

This method works because it requires you tout aside anything that doesn’t need to be addressed immediately. You can put anything that doesn’t need to be done now out of your head instead of interrupting yourself with items that aren’t high-priority.

How the system makes you easier to maintain focus

Getting Things Done doesn’t tell you what you should think is important. Instead, it teaches you how to identify the most important things on your to-do list, and then organize and prioritize them.

Capture everything

If you’re constantly telling yourself, “I need to remember to do x,” you may not have a good system for capturing things that need to be done. When you have a good capture system, you will feel less stressed because you won’t have small tasks vying for your attention.

Allen asserts that capturing involves figuring out whether or not an item is actionable. If it’s not, then it may not be worth thinking about at all, or it might be something to delegate or save for future reference. If you can do the task, you can either complete it immediately, delegate it to someone else, or defer it for another time.

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Break your project into actionable items

When your objectives are too broad, they can make you feel overwhelmed. Breaking things into actionable items and defining how taking action will look gives you a sense of control and offers you a clear vision for an outcome.

Allen recommends that if a task can be done in two minutes or less, you just do it right away so that it won’t clog your mental space. If the task will take longer, think about whether you are the most qualified to do the job. If not, you can delegate this work and get it off your desk. For jobs that you ought to do yourself, you’ll need to define when you can complete the work.

Organize and prioritize your work

After you’ve determined which projects need your attention, you can prioritize them so that they have a designated place on your calendar. Allen categorizes actionable items to be done as those which are date or time sensitive, and those which need to be done as soon as possible.

By assigning priority and establishing a schedule for completing these tasks, you’ll always know where to spend your energy.

Set concrete due dates

Deadlines are great motivators. If your project doesn’t have one, assign benchmark deadlines and a final due date. Write these down on your calendar so that you will be reminded at regular intervals of things that you need to do, but you don’t have to recall these tasks by yourself in the middle of whatever you’re currently working on.

4 Benefits of adopting the Getting Things Done method

1. Because no one can EVER multi-task. By solely focusing on one single task makes you more efficient and contribute the greatest value

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By only focusing on the task at hand, you can be more productive. Research has proven that human beings are not good multi-taskers.[2] Switching between tasks leaves you open to making mistakes. By committing to doing one thing at a time, you complete the task eight times faster than if you try to do two things at once.

2. You will become the most promising person EVER because you won’t miss any deadlines from now on 

When you define action items and plan out when you’re going to do them, you don’t have to waste energy panicking about whether or not you are going to finish your work. If you’ve set reminders and smaller actionable steps, the project should fall into place on time with minimal fuss.

3. You can stay focused at the present task without worrying about what you have to do next

When you give yourself a pile of things to remember, you’ll spend lots of time juggling your priorities in your mind. That’s valuable mental power that you could be using to get the current task done before you move onto the next one. You can stop juggling and focus your full attention on the project in front of you.

Failing to pay close attention sets you up to miss key ideas and information. These bits of information could be the difference between success and failure. You’ll be less likely overlook critical information when you’re working on one thing at a time.

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By adopting the Getting Things Done framework and organizing your ideas and tasks, you free up so much brain power. Being able to focus on one thing at a time gives you the mental clarity and efficiency to do better quality work in less time.

4. Since you have freed up your mind by putting things down on paper, you are not stress-free for more creative work 

When you aren’t making cognitive leaps from one task to the next, you’ll notice that your stress level goes down. On top of that, disruptions that cause stress are the same type the stifle creativity. [3]

Deep thinking can’t occur when you are in fight or flight mode. You’ll do better work when you have a system for prioritizing and organizing.

Start Getting Things Done today

You won’t want to return to jumping from project to project after you experience what it’s like to give every project your undivided attention in its own time. Check out David Allen’s Getting Things Done to kick start your productivity and reduce stress.

Reference

[1] Fast Company: The Hidden Costs Of Interruptions At Work
[2] Forbes: How Multitasking Hurts Your Brain (and Your Effectiveness at Work)
[3] Thirty Fifth International Conference on Information Systems, Auckland 2014: Effects of Interruptions on Creative Thinking

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Brian Lee

Chief of Product Management at Lifehack

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Last Updated on July 23, 2019

How to Make a Career Change at 40 and Stop Feeling Stagnant at Work

How to Make a Career Change at 40 and Stop Feeling Stagnant at Work

There are plenty of people who successfully made a career change at the age of 40 or above:

The Duncan Hines cake products you see in the grocery store are a good example. Hines did not write his first food guide until age 55 and he did not license his name for cake mixes until age 73.

Samuel L. Jackson made a career change and starred alongside John Travolta in Pulp Fiction at the age of 46.

Ray Kroc was age 59 when he bought his first McDonald’s.

And Sam Walton opened his first Wal-Mart at the age of 44.

I could keep going, but I think you get the point. If you have a sound mind and oxygen in your lungs, you have the ability to successfully make a career change.

In this article, I’ll look into why making a career change at 40 seems so difficult for you, and how to make the change and get unstuck from your stagnant job.

What’s Holding You Back from Making a Career Change?

There are a flood of amazing reasons to make a career change at 40. Heck, you could argue the benefits of making a career change at any age. However, there is something a little different about making a career change at 40.

When you are 40, you probably have lots of “responsibilities” that come into the decision-making process. What do I mean by responsibilities, you ask?

Responsibilities tend to be our fears and self-doubt wrapped in a bow of logic and reason. You may say to yourself:

  • I have bills to pay and a family to support. Can I afford the risk associated with a career change?
  • What about the friends I have made over the years? I cannot just abandon them.
  • What if I do not like my career change as much as I thought I would? I could end up miserable and stuck in a worse situation.
  • My new career is so different than what I have been doing, I need additional training and certifications. Can I afford this additional expense and do I have the time recoup my investment?
  • The economy is not the best and there is so much uncertainty surrounding a new career. Maybe it would be better to wait until I retire from this company in 15 years, and then I can start something new.

If you have experienced any of these thoughts, they will only pacify you for a short period of time. Whether that time is a few weeks, a few months, or even a few years.

Since you know that you prefer to do something else for a living, you start to feel stagnant in your current position.

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Your reasons for inaction that used to work are no longer doing the trick. What used to be a small fissure in your dissatisfaction in your current position is now a chasm.

Ideally, you never stay in a situation until that point, but if you did, there is still hope.

4 Tips To Change Your Career at 40

You do not have to feel stagnant in your current role any longer. You can take steps to conquer your fears and self-doubt so you can accomplish your goal of changing your career.

The challenge of changing your career is not knowing where to begin. That feeling of overwhelm and the fear of uncertainty is what keeps most people from moving forward.

To help you successfully change your career at the age of 40, follow these four tips.

1. Value Your Time Above Money

There is nothing more valuable than your time. You are likely receiving a pay-check or two every month that is replenishing your income. Money is something you can always receive more of.

When it comes to your time, when it is gone, it is gone. That is why waiting for the perfect situation to make a career change is the wrong mindset to have.

Realistically, you will never find the perfect situation. There will always be something that could be better or a project you want to finish before you leave.

By placing your time above money, you will maximize your opportunity to succeed and avoid stagnation.

If you feel disconnected when you are at work, understand that you are not alone. According to a Gallup Poll, only 32% of U.S. employees said they were actively engaged at work.[1]

Whether you think your talents are not being properly utilized, the politics of promotion stress you out, or you feel called to do something else with your life; the time to act is now.

Do not wait until you retire in another 10 to 20 years to make a career change. Put a plan in place to make a career change now. You will thank yourself later.

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2. Build a Network

Making a career change is not going to be easy, but that does not mean it is impossible.

One benefit to being further along in your career is the people you associate with are further along in their career as well.

Even if most of the people in your immediate network are not in your target industry, you never know the needs of the people with whom they associate.

A friend of mine recently made a career change and entered the real estate industry. The first thing he did was tell everyone he knew that he was a licensed real estate agent.

It was not as though he thought everyone he knew was getting ready to sell their home. He wanted to make sure he was in the front of our mind if we spoke to anyone purchasing or selling their home.

You may have had a similar experience with a financial adviser canvasing the neighborhood. They wanted to let you know they were a local and licensed financial adviser. Whether you or someone you knew was shopping for an adviser, they wanted to make sure you thought of them first.

The power of your network being further along in their career is they may be the hiring manager or decision-maker.

You want to let people know you are considering a career move early in the process, so they are thinking of you when the need arises.

Let me put it to you in the form of a question: When is the best time to let people know you have a snow shoveling business?

In the summer when there is not a drop of snow on the ground.

Let them know about your business in the summer. Then ask them if it is okay to keep in touch with them until the need arises. Then you want to spend the entire fall season cultivating and nurturing the relationship. As a result, when the winter comes around, they already know who is going to shovel their snow.

If you want to set yourself apart from your competition, start throwing out those feelers before the need arises. Then you will be ahead of your competition who waited until the snow fell to start canvasing the neighborhood.

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Learn about networking here: How to Network So You’ll Get Way Ahead in Your Professional Life

3. Believe It Is Possible

One of the greatest mistakes people make when they want to try something new, is they never talk to people living the life they want.

If you only talk to friends who have not changed their career in 30 years, what kind of advice do you think they will give you? They are going to give you the advice that they live by. If they have spent 30 years in the same career, they most likely feel stability of career is essential to their life.

In life, your actions often mirror your beliefs. Someone who wants to start a business should not ask for advice from someone who never started one.

A person who never took the risk of starting a business is most likely risk adverse. Consequently, they are going to speak on the fact that most businesses fail within the first five years.

Instead, if you talk to someone who is running a business, they will advice you on the difficulties of starting a business. However, they will also share with you how they overcame those difficulties, as well as the benefits of being a business owner.

If you want to overcome your fears and self-doubt associated with changing your career at 40, you are going to need to talk to people who have successfully managed a career change.

They are going to provide you a realistic perspective on the difficulties surrounding the endeavor, but they are also going to help you believe it is possible.

Studies show the sources of your beliefs include,[2]

“environment, events, knowledge, past experiences, visualization etc. One of the biggest misconceptions people often harbor is that belief is a static, intellectual concept. Nothing can be farther from truth! Beliefs are a choice. We have the power to choose our beliefs.”

By choosing to absorb the successes of others, you are choosing to believe you can change your career at 40. On the other hand, if you absorb the fears and doubts of others, you have chosen to succumb to your own fears and self-doubt.

4. Put Yourself Out There

You are most likely going to have to leave your comfort zone to make a career change at 40.

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Reason-being, your comfort zone is built on the experiences you have lived thus far. So that means your current career is in your comfort zone.

Even though you may be feeling stagnant and unproductive in your career, it is still your comfort zone. This helps explain why so many people are unwilling to pursue a career change.

If you want to improve your prospects of launching your new career, you are going to need to attend industry events.

Whether these events are local or a large conference that everyone attends, you want to make it a priority to go. Ideally you want to start with local events because they may be a more intimate setting.

Many of these events have a professional development component where you can see what skill-sets, certification, and education people are looking for. Here you can find 17 best careers worth going back to school for at 40.

You can almost survey the group and build your plan of action according to the responses you receive.

The bonus of exposure to your new industry is you may find yourself getting lucky (when opportunity meets preparation) and creating a valuable relationship or landing an interview.

Final Thoughts

Whatever the reason, if you want to change your career, you owe it to yourself to do so. You have valuable in-sight from your current career that can help you position yourself above others.

Start sharing your story and desire to change your career today. Attend industry events and build a mindset of belief. You have everything you need to accomplish your goal, you only need to take action.

More Resources About Career Change

Featured photo credit: https://unsplash.com/photos/HY-Nr7GQs3k via unsplash.com

Reference

[1] News Gallup: Employee Engagement In US, Stagnant In 2015
[2] Indian J Psychiatry: The Biochemistry Of Belief

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