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What to Keep and What to Toss? Asking These 15 Questions Can Make Decluttering Easier

What to Keep and What to Toss? Asking These 15 Questions Can Make Decluttering Easier

I recently moved to a new state and a new home. Moves like that are always exciting/scary/full of unknowns, but the one thing you can always count on is that you will be overwhelmed by how much stuff you have.

It never fails: I begin packing a room and I’ve only just begun when I find things I forgot I owned and clearly have no need for. You would think that means I just throw them in the trash, right? Wrong. I have a terrible habit of associating memories and nostalgia onto the cluttering objects in my home, and before I know it, I’m out of boxes because I can’t let anything go!

As Elsa Says, Let It Go!

I was determined to make this move different, so I developed a mantra: If you don’t love it enough to pack it, you don’t love it enough to move it. Basically, if I didn’t want to take the time to put it into a box and label the box, I probably didn’t need the item in my new home. It was hard, but so worth it. Now that I’m unpacked in the new house, I feel like I’m in a better mood and I can focus. It turns out, science finds that decluttering can bring you the following benefits:

  • You can concentrate better – Neuroscientists at Princeton University have shown that people working in an organized environment are able to be more productive and focused than someone working in a disorganized setting.[1]
  • You have better sleep – This goes along with the last point in the sense that cluttered rooms don’t allow your brain to focus on one task at a time. When the only thing you’re trying to accomplish is sleep, willing yourself to relax can be impossible in a messy room.
  • You’ll be happier – It turns out, clutter can make you a real Grumpy Gus. Clutter is basically the visual noise. When you keep walking past it at your home, your brain subconsciously receives the message that you don’t have your life together.
  • You can finally let go of the past – If you’re like me and your useless items seem to hang around because of nostalgia, it’s good to remember that sometimes memories can be toxic. Jessie Sholl said it best: “In many cases, the way clutter affects us has little to do with quantity. A piece of art painted by an ex-lover hanging over the bed can carry more emotional heft than a messy closetful of extra sheets and towels…”
  • You’ll amp up your productivity – When you’re surrounded by half-completed projects, all you have done is created an environment that constantly reminds you of your failures. Sure, maybe you have all those old jeans in the closet because you intend to lose weight, but right now they’re just taking up space. You can buy new jeans, but you can’t buy new sanity.
  • You’ll be more creative – Yes, some artists and creators work best amongst chaos, but as a general rule, you are far more imaginative when working in a clean, clutter-free environment.

15 Questions to Help You Decide What to Keep and What to Toss

It’s not always easy to donate or dispose of an item, but having a list of questions to ask yourself can help simplify the process. So whether you’re packing your house, like I was, or just trying to clean up the junk, ask yourself these 15 questions to make the process go smoothly.[2]

1. When was the last time I used/needed this?

If you have an item because you might need it one day, you probably don’t need it! I like to turn my hangers to all face a certain way in my closet and turn them around when I wear the article of clothing that was hanging on them. After a certain amount of time, I take stock. If my time frame was 6 months and there are a few things I didn’t wear, I donate them.

2. Is this item useful?

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It can be tempting to determine how it could be useful in the future, but consider the present moment. If you don’t use the item regularly, you probably won’t need it any time soon. Get rid of it.

3. How many do I have vs. how many do I need?

I experienced this question when it came to packing my kitchen. I had four sets of pots and pans. Why!? I picked the nicest ones and donated the rest. I was amazed at how much space this freed up.

4. Do I need this item because it has useful information?

Look, books are necessary and sometimes beautiful, but if you’re holding on to 5 volumes of encyclopedias, you’re a hoarder. This is the age of the internet. If you need to know something now-a-days, you simply Google it.

5. Do I even like this?

I’m guilty of this one, and my fiancé is terrible about it! It’s wonderful to receive gifts, but when you don’t need the thing gifted to you, let alone like it, it turns into clutter. This can be stressful because you feel guilty about getting rid of it. I have news for you: your mother-in-law is never going to ask what happened to that magnet she brought you back from her trip. Get rid of it.

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6. Will I lose my good memories if I lose this item?

After my dad passed away, I realized how many things I was no longer capable of parting with because he had given them to me. Just looking at the items gave me peace because they made me think of happy times with my father. But I quickly realized there were certain items that could be displayed and appreciated all the time, and others he would understand me parting with (like the shirt he brought me from a trip that never fit).

7. Am I only keeping this because it was expensive?

This was hard for me for a long time. I hated getting rid of a handbag or a pair of shoes I didn’t wear any longer because I still remembered what I paid for them! Thankfully there are tons of websites now where you can consign designer/high-end items and get a little money for them.

8. Do I care about it enough to clean it?

Remember my mantra about throwing out an item I didn’t love enough to pack? This question is similar. If an item is out on display (like that cat figurine your grandmother gave you), it will require dusting and maintenance. Do you love it enough to do that? If not, it needs to go.

9. Do I care about it enough to make room for it?

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In college, I moved back in with my parents briefly after renting a house on my own. When I started renting the house, it was completely empty, so I had to buy all new furniture. This was great until I was suddenly having to pay a storage unit to house it. I got so sick of the bill that I sold all the furniture and cancelled my storage unit. Was it hard to part with furniture I had loved? Sure. Was it worth it? Absolutely.

10. Do I feel the need to move it when I’m looking for something else?

If an item is in your way on a daily basis, there will never come a day when it suddenly serves you in some way. Accept that it needs to go and get rid of it.

11. Does it serve any purpose aside from being decorative?

I love home decor. Love it. But I try to justify the decor in my new home to ensure I’m not filling it with space-taking items. If I can’t come up with a useful purpose for an item, then I don’t bring it home. And if the item in my home is not useful, then I don’t let it stay.

12. I love it! But will I love it in six months?

This is a great question to ask when thinking of buying something that could become clutter and to ask when trying to de-clutter. You may really love a certain item, but will you love it in six months? A year? If you aren’t 100% sure that the answer is yes, you probably want to reconsider owning it.

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13. Do I want to pack and unpack this item when we move?

What, are you surprised it made the list? Whether you move constantly because of a job or you just love the feeling of freedom, think long and hard before bringing clutter from one place to another.

14. If this item was stolen and pawned, would you buy it back?

In the middle of moving out of that home I rented, I had a jewelry box stolen from me. Along with some costume jewelry, I had quite a few expensive pieces in there, some that had come from my late father. This was devastating (and still hurts today!). If I were to find every single one of those items in a pawn shop tomorrow, there are only a few that I would care enough to re-purchase. While the way it happened was less than ideal, it was a good lesson in realizing what is important to me and what I have around for the sake of owning.

15. What is this? What is this for?

This one is pretty self-explanatory, but just to hammer the point home, I’ll explain: If you find yourself looking at an object and questioning what it is, how you wound up with it, or why you would use it, you definitely don’t need that thing taking up space.

Happy cleaning!

Reference

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Heather Poole

Heather shares about everyday lifestyle tips on Lifehack.

How To Find Your Personal Values For Living a Fulfilling Life The 7 Types of Learners: What Kind of Learner Am I? What If All the Choices You Make Every Day Aren’t What You Need Most? What To Eat (And Not To Eat) When You Are Suffering From Inflammation! Yes Life Can Be Boring Sometimes. But There’re Some Tricks to Make It More Interesting

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

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