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How I Build A Routine And Cut All The Unnecessary Decisions (And Why You Should Try Too)

How I Build A Routine And Cut All The Unnecessary Decisions (And Why You Should Try Too)

From the moment we get out of bed, we are constantly making decisions throughout the day.

Try to recall how you started the day in the morning: did you have trouble deciding which outfit to pick? What to eat? How many sugar cubes to put into your coffee? Small decisions like these can suck mental energy out of us. They are simply unnecessary, which is why we shouldn’t waste time on them.

We all have limited willpower and every decision we make is using up our willpower.

When we have too many decisions to make every day, it can be very overwhelming. Instead of wasting our willpower on the trivial things, we should be focusing on the more important and fun things in life; and a routine allows us to do exactly that.

Instead of training yourself to make decisions faster, get rid of unnecessary decisions by building a routine.[1]

Having a routine means doing the same set of things over and over without consciously thinking about it. No decision-making is required. That’s the beauty of a routine—it saves us mental energy.

Now that we have fewer decisions to make, we are less likely to get tired. This can actually be explained, and Kahneman does this very well in his book, Thinking, Fast and Slow.

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Kahneman suggests that we have 2 modes of thinking:[2]

System 1 is the faster mode; and System 2 is the slower mode. System 1 is faster because it is “automatic” and “intuitive”. It builds habits and speeds up reactions for us.

Which is to say, having a routine allows us to think less when we’ve trained our brain to think with system 1, helping us to save time and energy.

So if you want to get through your day more efficiently, you should work on forming a routine.

To start forming a routine, begin with something small, so small that you can’t say no.

Author and entrepreneur James Clear introduced a strategy guide for forming a routine which is very useful for all of us. He suggests to start small when it comes to building a habit and here’re the things you can kickstart doing:[3].

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1. Pick a small thing to fit into your daily life.

Starting something new can be hard, especially if you are the kind who struggles with staying motivated and sticking to something.

Starting with something very easy can be helpful because our motivation is not stable over time, and your goal here is to set yourself up for success in the long run.

Pick something that doesn’t require motivation and make it easy for yourself at first.

For example, I’ve always wanted to drink more water. So in order to make my first step easy, I’ll just put a big mug of water on my work desk so I’ll always be reminded to drink it even when I’m working.

2. Increase its difficulty gradually.

You might be worrying about not being able to make progress with a small start. But the truth is, you will get better at doing the same action over time.

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Small improvements can add up, and you will be ready for something bigger eventually — just think of it as a training for your willpower and motivation.

3. Break your daily goal into reasonable sessions.

In order for the first two steps to work, you can try breaking down a task to make it easier. Achieving goals, even small ones in the beginning, encourages you to keep going with your routine.

Again take my example of drinking more water, I increase the difficulty level by measuring the times I refill my mug. The first week, I only need to refill my mug once a day; then the second week, I’ll add it to two times a day etc.

4. Keep track of your daily progress and have an overview of it.

Sticking to a routine is difficult, which is why it’s a great idea to remind yourself of how far you’ve come in order to motivate yourself.

I have downloaded an app about water consumption every day, it’s basically a log about how much water I drink every day and it’s really helpful for me to keep track of my progress.

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If there’s no apps available for you to keep track of your progress, you can just make use of journal spreadsheet to know how you do all the way.

Trust that if you keep making a little progress every single day, you will find it easier and easier to stay on track.

5. Stick to your pace and be patient about the results.

Since building a routine takes time for you to get used to, you really want to progress at a comfortable pace and not rush it. If you push yourself too hard too soon, you are more likely to give up. Allowing yourself enough time to improve bit by bit is key to success.

Forming a routine can be tricky, but it’s achievable. Start today, set a goal, and work your way up. Eventually, you’ll be able to take your mind off of what’s trivial and focus on what’s really important—also, you’ll be saving so much time in the process.

Reference

More by this author

Wen Shan

Proud Philosophy grad. Based in HK.

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Last Updated on October 5, 2020

10 Best Calendar Apps to Stay on Track in 2020

10 Best Calendar Apps to Stay on Track in 2020

The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

In this article, we are going to check out the best calendars apps to help you stay organized.

Before You Download

As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

  • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
  • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
  • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

1. Any.do Calendar

    This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

    Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

    What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

    Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

    Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

    Download Any.do Calendar here!

    2. Google Calendar

      Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

      Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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      Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

      The program is super easy and will not cost a dime for you. It is a good thing, right?

      Download Google Calendar here.

      3. IRL Event Social Network

         

        One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

        IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

        Download IRL Event Social Network here.

        4. Business Calendar

          Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

          The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

          You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

          The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

          Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

          Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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          Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

          A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

          Download Business Calendar here.

          5. Calendar

            Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

            A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

            Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

            Download Calendar: Meeting & Scheduling here.

            6. aCalendar

              aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

              Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

              Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

              When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

              Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

              The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

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              The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

              Download aCalendar here.

              7. DigiCal Calendar

                DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                With this calendar application, you can synchronize all your calendars and view them in different ways.

                Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                Download DigiCal Calendar here.

                8. SolCalendar

                  SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                  The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                  Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                  Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                  Download SolCalendar here.

                  9. Today Calendar

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                    Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

                    The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                    If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                    Download Today Calendar here.

                    10. Timepage

                      Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                      The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                      The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                      Download Timepage here.

                      Our Verdict

                      Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                      Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                      Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                      The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                      More Productivity Apps for Better Time Management

                      Featured photo credit: Unsplash via unsplash.com

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