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How I Build A Routine And Cut All The Unnecessary Decisions (And Why You Should Try Too)

How I Build A Routine And Cut All The Unnecessary Decisions (And Why You Should Try Too)

From the moment we get out of bed, we are constantly making decisions throughout the day.

Try to recall how you started the day in the morning: did you have trouble deciding which outfit to pick? What to eat? How many sugar cubes to put into your coffee? Small decisions like these can suck mental energy out of us. They are simply unnecessary, which is why we shouldn’t waste time on them.

We all have limited willpower and every decision we make is using up our willpower.

When we have too many decisions to make every day, it can be very overwhelming. Instead of wasting our willpower on the trivial things, we should be focusing on the more important and fun things in life; and a routine allows us to do exactly that.

Instead of training yourself to make decisions faster, get rid of unnecessary decisions by building a routine.[1]

Having a routine means doing the same set of things over and over without consciously thinking about it. No decision-making is required. That’s the beauty of a routine—it saves us mental energy.

Now that we have fewer decisions to make, we are less likely to get tired. This can actually be explained, and Kahneman does this very well in his book, Thinking, Fast and Slow.

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Kahneman suggests that we have 2 modes of thinking:[2]

System 1 is the faster mode; and System 2 is the slower mode. System 1 is faster because it is “automatic” and “intuitive”. It builds habits and speeds up reactions for us.

Which is to say, having a routine allows us to think less when we’ve trained our brain to think with system 1, helping us to save time and energy.

So if you want to get through your day more efficiently, you should work on forming a routine.

To start forming a routine, begin with something small, so small that you can’t say no.

Author and entrepreneur James Clear introduced a strategy guide for forming a routine which is very useful for all of us. He suggests to start small when it comes to building a habit and here’re the things you can kickstart doing:[3].

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1. Pick a small thing to fit into your daily life.

Starting something new can be hard, especially if you are the kind who struggles with staying motivated and sticking to something.

Starting with something very easy can be helpful because our motivation is not stable over time, and your goal here is to set yourself up for success in the long run.

Pick something that doesn’t require motivation and make it easy for yourself at first.

For example, I’ve always wanted to drink more water. So in order to make my first step easy, I’ll just put a big mug of water on my work desk so I’ll always be reminded to drink it even when I’m working.

2. Increase its difficulty gradually.

You might be worrying about not being able to make progress with a small start. But the truth is, you will get better at doing the same action over time.

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Small improvements can add up, and you will be ready for something bigger eventually — just think of it as a training for your willpower and motivation.

3. Break your daily goal into reasonable sessions.

In order for the first two steps to work, you can try breaking down a task to make it easier. Achieving goals, even small ones in the beginning, encourages you to keep going with your routine.

Again take my example of drinking more water, I increase the difficulty level by measuring the times I refill my mug. The first week, I only need to refill my mug once a day; then the second week, I’ll add it to two times a day etc.

4. Keep track of your daily progress and have an overview of it.

Sticking to a routine is difficult, which is why it’s a great idea to remind yourself of how far you’ve come in order to motivate yourself.

I have downloaded an app about water consumption every day, it’s basically a log about how much water I drink every day and it’s really helpful for me to keep track of my progress.

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If there’s no apps available for you to keep track of your progress, you can just make use of journal spreadsheet to know how you do all the way.

Trust that if you keep making a little progress every single day, you will find it easier and easier to stay on track.

5. Stick to your pace and be patient about the results.

Since building a routine takes time for you to get used to, you really want to progress at a comfortable pace and not rush it. If you push yourself too hard too soon, you are more likely to give up. Allowing yourself enough time to improve bit by bit is key to success.

Forming a routine can be tricky, but it’s achievable. Start today, set a goal, and work your way up. Eventually, you’ll be able to take your mind off of what’s trivial and focus on what’s really important—also, you’ll be saving so much time in the process.

Reference

More by this author

Wen Shan

Proud Philosophy grad. Based in HK.

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Last Updated on February 15, 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

7 Clever Goal Tracker Apps to Make the Most of Your Business in 2019

There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

1. Aha!

    Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

    Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

    Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

    Available for Web

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    2. Asana

      Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

      Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

      Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

      Available for iOS | Android | Web

      3. Basecamp

        Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

        With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

        The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

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        Available for iOS | Android | Web

        4. Forecast

          An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

          Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

          Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

          Available for Web

          5. Wrike

            Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

            The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

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            Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

            Available for iOS | Android | Web

            6. Todo.vu

              Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

              According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

              Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

              Available for Web

              7. Flock

                Looking for a tool to simplify task management? Try out Flock.

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                Flock comes with enhanced goal tracking and additional features like instant messaging.

                Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                Available for iOS | Android | Web

                Conclusion

                Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                Featured photo credit: Alvaro Reyes via unsplash.com

                Reference

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