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Small Things You Do Can Make You Way More Productive, Here’s How

Small Things You Do Can Make You Way More Productive, Here’s How

Blink.

It’s 9:50 AM. Work starts in 10 minutes; I am punctual, awake, and ready for the day. Awesome.

Blink.

1:00 PM.

Wait, what?!

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I shut my eyes tightly and opened them again. There is nothing wrong with the watch. But I realized that in the three hours that just passed, I barely finished one article – which was supposed to be done in an hour. Sounds familiar?

As you rush to finish what was supposed to be completed in the morning after lunch, you realize you can either:

  1. Lower the quality of work to increase your speed; or
  2. Stay in the office longer to finish all your work.

Stuck between a rock and a hard place – talk about making a difficult decision! Having been in the same spot before (and I never want to be back), here is my take on procrastination and how you can boost your productivity!

1. Focus on consistency instead of quantity of actions.

In 7 strategies that will help you eliminate procrastination, a fundamental point was raised –

Put more importance on your consistency, rather than on the quantity of your actions.[1]

Instead of trying to juggle 30 tasks at the same time, going from tab to tab, app to app every minute, take one task, concentrate and get that part done. Even one finished task is better than 30 unfinished tasks. Take small but certain steps towards your goal and you will be surprised at how much quicker you get there.

2. Identify your peak hours and finish your important tasks during that period.

As Professor Christopher M. Barnes points out, humans generally follow a rather regular internal clock called the circadian process[2], or the circadian rhythm. When the workday begins, it would take us a few hours to reach our peak level of attentiveness, which would then decline to a low at around 3 PM. Even though it would hit a second peak at around 6 PM, it would quickly fall as time goes, reaching the lowest point at around 3:30 AM.

Therefore, we must identify our own peak hours (it should be quite similar to the ones mentioned above) and allocate our important tasks during that period. Try to finish the more mundane tasks like replying emails at non-peak hours and reserve your heightened attentiveness for making important decisions, drafting the defense for your client in a case, writing up that interview you have to finish before the day ends, etc.

3. Eliminate unnecessary options to prevent diffused efforts.

We would come across numerous opportunities and options as we progress in life. And like businesses, when we are rapidly growing, we tend to embrace expansion and take on as much of these opportunities as possible. Yet, if we started off succeeding because we have a clear sense of purpose, taking on all these opportunities would cloud our purpose, diffuse our efforts and lower our productivity on all fronts, eventually leading us to fail.

If success is a catalyst for failure because it leads to the “undisciplined pursuit of more,” then one simple antidote is the disciplined pursuit of less. Not just haphazardly saying no, but purposefully, deliberately, and strategically eliminating the nonessentials. – Greg McKeown

Therefore, to maintain clarity and focus, take a deep breath and cast away all those unnecessary options and opportunities.

4. Play some angry music at work!

Plugging in our earphones to ignore the chatter and ruckus in the office has become an ordinary practice for us in this age. However, it might have never come to you that the music you listen to can directly affect your work performance. In fact, anger focuses our attention on rewards, increases persistence, makes us feel in control and more optimistic about achieving our goals[3].

In an experiment done by Tamir and her colleagues, participants are exposed to angry music before an aggressive shooting game. Inducing their anger has actually improved their performance in the game.[4] Although your work might be slightly different from a computer game which involves a lot of action, we believe the music can still give you a boost in productivity.

5. Associate something you love with your work.

According to Dan Ariely, he would connect a ritual he loves – morning coffee with writing[5], so even though writing might be a tough task in times, he would be enjoying the whole process of sipping coffee and writing.

It could be anything from listening to a certain soundtrack to munching on that bagel you get from the store below – when you combine the task you need to be productive on with something you love, your productivity would spike for sure.

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6. Take a break and recharge at the office.

“Resilience is how you recharge, not how you endure,” – Shawn Achor

As much as we like to be the Spartan that could bear a hundred wounds and still fight, research has proven that the traditional method of biting our teeth and enduring costs companies $62 billion per annum in lost productivity.[6]

Surprising, isn’t it?

Therefore, it is crucial to take a break and recharge at the office so we can work more effectively and efficiently afterwards. It could be as simple as taking a stroll around the park around after lunch instead of staring at the computer screen to check the newest updates on the election!

Featured photo credit: Picjumbo via Picjumbo.com

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Reference

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Eamon Suen

Student, The Hong Kong University of Science and Technology

Life Is Not Supposed To Be Fair, We’re Supposed to Learn To Live With It If You Want To Be Successful, You May Need To Cut Off Something From Life The Earlier You Understand These Truths Of Happiness The Better Your New Habits Will Stick With These 5 Killer Strategies Accept Where You Are And Happiness Is At Your Fingertips

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How to Be Productive: 11 Ways to Be Productive and Happy at Once

How to Be Productive: 11 Ways to Be Productive and Happy at Once

A lack of productivity leads to a lack of happiness.

When you can’t see yourself making progress or getting things done, you get anxious and become stressful.

There are also tons of things that contribute to unhappiness here too: Facebook notifications, emails, texts, and chatty co-workers are just a small fraction of the disruptions we’re bombarded with. These “little things” can stack up fast and lead to hampering your happiness and productivity levels.

Learn how to be productive with the 11 tips below and reclaim your everyday productivity and your happiness, once and for all.

1. Be happy now

Life is too short. No matter what you’re doing or where you are, be happy now. Start by finding something to be grateful for; everyone has at least one thing to be grateful for.

Most of the world still has trouble getting access to clean drinking water… yhat means you can even be grateful for that bottle of Aquafina you’ve got on your desk right now.

2. Finish your day before it starts

Proper planning is the secret to peak productivity, and it’s also a good idea to set daily goals. Get yourself a planning tool and prioritize your daily tasks with it.

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Here’s a smart technique on planning and prioritization: How to Prioritize Right in 10 Minutes and Work 10X Faster

3. Celebrate the small wins

Every time you check off a task from your to-do list, you release a “happy chemical” in your brain called dopamine. This gives you the motivation to move forward and do even more.

For example, after I finish writing this article and I’ve crossed it off my list of things to do today, I’ll get a nice burst of “happy chemicals” releasing in my brain. The best part? Zero side effects!

Learn from here: How To Celebrate Small Wins To Achieve Big Goals

4. Leverage like there’s no tomorrow

Look for ways to use the good old 80/20 rule by identifying tasks that you might be able to outsource or leverage out to a virtual assistant.

Stop wasting time doing things that don’t challenge you or ignite your passion. Hire out or automate anything and everything within your means.

Check out this guide to find out how to start to delegate: How to Delegate Work (the Definitive Guide for Successful Leaders)

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5. Recharge your batteries

Figure out how many hours of sleep your body needs and make sure you get it. Take time to stretch, walk, or relax—you’ll be glad you did.

Here’re some simple ways to relax completely and get rid of stress.

6. Become an early riser

This is one of the most underused productivity “hacks” on the planet. Ever since I decided to start waking up at 5am every day, my productivity levels and happiness have gone up dramatically.

Most people aren’t up that early, so no one can bother you or disrupt you from what you want to do. Use this time to exercise, meditate, or to get a head start on your day.

Not sure how to wake up earlier? Here are 11 Ways To Become an Early Riser Like Most Successful People Do.

7. Do work you’re passionate about

Make it your goal to blur the line between work and play by doing more things you’re passionate about. This promotes happiness both inside and outside of the workplace.

Find what you’re passionate about and do it, or learn how to enjoy what you do with these tips: How to Enjoy What You Are Doing No Matter What

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8. Use time blocks

For example, when I wrote this article, I gave myself a one hour time block. This prevents unnecessary dilly-dallying like updating your Facebook status and checking email.

Use an app like Alarmed to keep you on track.  Here’s a snapshot of the app from my iPhone.

    9. Avoid interruptions

    Interruptions are among the biggest barriers to both productivity and happiness. Every time you’re interrupted in the middle of a task your level of productivity takes a hit.

    We’ve all been there: you’re fully immersed in an important project until all of a sudden the workplace chatterbox appears out of nowhere and starts talking about stuff that doesn’t matter. By the time she’s gone, you’ve already forgotten where you were and it takes 30 minutes to get back on track.

    Avoid this by letting people know that you’ve got important work that’s got to be done.

    Learn more about how to stay focus in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

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    10. Shut down the digital disruptions

    iPhones, mailbox notifications, twitter, facebook, and everything that pops, slides, or fades in and out of your screen has got to go. Shut them down and focus.

    It’s as easy as turning off the notifications or scheduling only a specific time to check all these notifications and texts.

    11. Measure your success

    Every now and then, it’s a good idea to measure your results and see how things are coming along.

    How’s your progress? Are you pacing in the right direction? Are things getting better? Worse? It’s always a good idea to track your progress regularly.

    With an app like Rescue Time, you can easily keep track of the time you spend throughout the day. It helps you to find out how much time you’re really on-task and so you can review your progress.

      With these 11 effective ways to improve productivity, you will get more things done timely and become happier.

      Start small and take up each suggestion one by one, you can boost your productivity and create your happiness too.

      Featured photo credit: Pexels via pexels.com

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