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Small Things You Do Can Make You Way More Productive, Here’s How

Small Things You Do Can Make You Way More Productive, Here’s How

Blink.

It’s 9:50 AM. Work starts in 10 minutes; I am punctual, awake, and ready for the day. Awesome.

Blink.

1:00 PM.

Wait, what?!

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I shut my eyes tightly and opened them again. There is nothing wrong with the watch. But I realized that in the three hours that just passed, I barely finished one article – which was supposed to be done in an hour. Sounds familiar?

As you rush to finish what was supposed to be completed in the morning after lunch, you realize you can either:

  1. Lower the quality of work to increase your speed; or
  2. Stay in the office longer to finish all your work.

Stuck between a rock and a hard place – talk about making a difficult decision! Having been in the same spot before (and I never want to be back), here is my take on procrastination and how you can boost your productivity!

1. Focus on consistency instead of quantity of actions.

In 7 strategies that will help you eliminate procrastination, a fundamental point was raised –

Put more importance on your consistency, rather than on the quantity of your actions.[1]

Instead of trying to juggle 30 tasks at the same time, going from tab to tab, app to app every minute, take one task, concentrate and get that part done. Even one finished task is better than 30 unfinished tasks. Take small but certain steps towards your goal and you will be surprised at how much quicker you get there.

2. Identify your peak hours and finish your important tasks during that period.

As Professor Christopher M. Barnes points out, humans generally follow a rather regular internal clock called the circadian process[2], or the circadian rhythm. When the workday begins, it would take us a few hours to reach our peak level of attentiveness, which would then decline to a low at around 3 PM. Even though it would hit a second peak at around 6 PM, it would quickly fall as time goes, reaching the lowest point at around 3:30 AM.

Therefore, we must identify our own peak hours (it should be quite similar to the ones mentioned above) and allocate our important tasks during that period. Try to finish the more mundane tasks like replying emails at non-peak hours and reserve your heightened attentiveness for making important decisions, drafting the defense for your client in a case, writing up that interview you have to finish before the day ends, etc.

3. Eliminate unnecessary options to prevent diffused efforts.

We would come across numerous opportunities and options as we progress in life. And like businesses, when we are rapidly growing, we tend to embrace expansion and take on as much of these opportunities as possible. Yet, if we started off succeeding because we have a clear sense of purpose, taking on all these opportunities would cloud our purpose, diffuse our efforts and lower our productivity on all fronts, eventually leading us to fail.

If success is a catalyst for failure because it leads to the “undisciplined pursuit of more,” then one simple antidote is the disciplined pursuit of less. Not just haphazardly saying no, but purposefully, deliberately, and strategically eliminating the nonessentials. – Greg McKeown

Therefore, to maintain clarity and focus, take a deep breath and cast away all those unnecessary options and opportunities.

4. Play some angry music at work!

Plugging in our earphones to ignore the chatter and ruckus in the office has become an ordinary practice for us in this age. However, it might have never come to you that the music you listen to can directly affect your work performance. In fact, anger focuses our attention on rewards, increases persistence, makes us feel in control and more optimistic about achieving our goals[3].

In an experiment done by Tamir and her colleagues, participants are exposed to angry music before an aggressive shooting game. Inducing their anger has actually improved their performance in the game.[4] Although your work might be slightly different from a computer game which involves a lot of action, we believe the music can still give you a boost in productivity.

5. Associate something you love with your work.

According to Dan Ariely, he would connect a ritual he loves – morning coffee with writing[5], so even though writing might be a tough task in times, he would be enjoying the whole process of sipping coffee and writing.

It could be anything from listening to a certain soundtrack to munching on that bagel you get from the store below – when you combine the task you need to be productive on with something you love, your productivity would spike for sure.

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6. Take a break and recharge at the office.

“Resilience is how you recharge, not how you endure,” – Shawn Achor

As much as we like to be the Spartan that could bear a hundred wounds and still fight, research has proven that the traditional method of biting our teeth and enduring costs companies $62 billion per annum in lost productivity.[6]

Surprising, isn’t it?

Therefore, it is crucial to take a break and recharge at the office so we can work more effectively and efficiently afterwards. It could be as simple as taking a stroll around the park around after lunch instead of staring at the computer screen to check the newest updates on the election!

Featured photo credit: Picjumbo via Picjumbo.com

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Reference

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Eamon Suen

Student, The Hong Kong University of Science and Technology

Life Is Not Supposed To Be Fair, We’re Supposed to Learn To Live With It If You Want To Be Successful, You May Need To Cut Off Something From Life The Earlier You Understand These Truths Of Happiness The Better Accept Where You Are And Happiness Is At Your Fingertips Your New Habits Will Stick With These 5 Killer Strategies

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Last Updated on August 6, 2020

Why Working 9 to 5 Is Outdated

Why Working 9 to 5 Is Outdated

Bristol is the most congested city in England. Whenever I have to work at the office, I ride there, like most of us do. Furthermore, I always make sure to go at off hours; otherwise, the roads are jam-packed with cars, buses, bikes, even pedestrians. Why is that? Because everyone is working a traditional 9 to 5 work day.

Where did the “9 to 5” Come From?

It all started back in 1946. The United States government implemented the 40 hour work week for all federal employees, and all companies adopted the practice afterwards. That’s 67 years with the same schedule. Let’s think about all the things that have changed in the 67 years:

  • We went to the moon, and astronauts now live in space on the ISS.

  • Computers used to take up entire rooms and took hours to make a single calculation. Now we have more powerful computers in our purses and back pockets with our smartphones.

  • Lots of employees can now telecommute to the office from hundreds, and even thousands of miles away.

In 1946 a 9-5 job made sense because we had time after 5pm for a social life, a family life. Now we’re constantly connected to other people and the office, with the Internet, email on our smartphones, and hashtags in our movies and television shows. There is no downtime anymore.

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Different Folks, Different Strokes

Enjoying your downtime is an important part of life. It recharges your batteries and lets you be more productive. Allowing people to balance life and work can provide them with much needed perspective and motivation to see the bigger picture of what they are trying to achieve.

Some people are just more productive when they’re working at their optimal time of day, after feeling well rested and personally fulfilled.  For some that can be  from 4 a.m. to 9 a.m; for others, it could be  2 p.m. to 7 p.m.

People have their own rhythms and routines. It would be great if we could sync our work schedule to match. Simply put, the imposed 8-hour work day can be a creativity and morale killer for the average person in today’s world.

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Productivity and Trust Killer

Fostering creativity among employees is not always an easy endeavor, but perhaps a good place to start is by simply not tying their tasks and goals to a fixed time period. Let them work on their to-do list at their own pace, and chances are, you’ll get the best out of your employee who feels empowered instead of babysat.

That’s not to say that you should  allow your team to run wild and do whatever they want, but restricting them to a 9 to 5 time frame can quickly demoralize people. Set parameters and deadlines, and let them work at their own creative best with the understanding that their work is crucial to the functioning of the entire team.

Margaret Heffernan, an entrepreneur who previously worked in broadcasting, noted to Inc that from her experience, “treating employees like grown-ups made it more likely that they would behave the same way.” The principle here is to have your employees work to get things done, not to just follow the hands on the clock.

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A Flexible Remote Working Policy

Yahoo CEO Marissa Mayer famously recalled all her remote workers, saying she wanted to improve innovation and collaboration, but was that the right decision? We’ve all said that we’re often more productive in a half day working from home than a full day working in the office, right? So why not let your employees work remotely from home?

There are definitely varying schools of thought on remote working. Some believe that innovation and collaboration can only happen in a boardroom with markers, whiteboards and post-it notes and of course, this can be true for some. But do a few great brainstorms trump a team that feels a little less stressed and a little more free?

Those who champion remote working often note that these employees are not counting the clock, worried about getting home, cooking dinner or rushing through errands post-work. No one works their 9-5 straight without breaks here and there.  Allowing some time for remote working means employees can handle some non-work related tasks and feel more accomplished throughout the day. Also, sometimes we all need to have a taste of working in our pajamas, right?

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It’ll be interesting to see how many traditional companies and industries start giving their employees more freedom with their work schedule. And how many end up rescinding their policies like Yahoo did.

What are your thoughts of the traditional 9-5 schedule and what are you doing to help foster your team’s productivity and creativity? Hit the comments and let us know.

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