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Small Things You Do Can Make You Way More Productive, Here’s How

Small Things You Do Can Make You Way More Productive, Here’s How

Blink.

It’s 9:50 AM. Work starts in 10 minutes; I am punctual, awake, and ready for the day. Awesome.

Blink.

1:00 PM.

Wait, what?!

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I shut my eyes tightly and opened them again. There is nothing wrong with the watch. But I realized that in the three hours that just passed, I barely finished one article – which was supposed to be done in an hour. Sounds familiar?

As you rush to finish what was supposed to be completed in the morning after lunch, you realize you can either:

  1. Lower the quality of work to increase your speed; or
  2. Stay in the office longer to finish all your work.

Stuck between a rock and a hard place – talk about making a difficult decision! Having been in the same spot before (and I never want to be back), here is my take on procrastination and how you can boost your productivity!

1. Focus on consistency instead of quantity of actions.

In 7 strategies that will help you eliminate procrastination, a fundamental point was raised –

Put more importance on your consistency, rather than on the quantity of your actions.[1]

Instead of trying to juggle 30 tasks at the same time, going from tab to tab, app to app every minute, take one task, concentrate and get that part done. Even one finished task is better than 30 unfinished tasks. Take small but certain steps towards your goal and you will be surprised at how much quicker you get there.

2. Identify your peak hours and finish your important tasks during that period.

As Professor Christopher M. Barnes points out, humans generally follow a rather regular internal clock called the circadian process[2], or the circadian rhythm. When the workday begins, it would take us a few hours to reach our peak level of attentiveness, which would then decline to a low at around 3 PM. Even though it would hit a second peak at around 6 PM, it would quickly fall as time goes, reaching the lowest point at around 3:30 AM.

Therefore, we must identify our own peak hours (it should be quite similar to the ones mentioned above) and allocate our important tasks during that period. Try to finish the more mundane tasks like replying emails at non-peak hours and reserve your heightened attentiveness for making important decisions, drafting the defense for your client in a case, writing up that interview you have to finish before the day ends, etc.

3. Eliminate unnecessary options to prevent diffused efforts.

We would come across numerous opportunities and options as we progress in life. And like businesses, when we are rapidly growing, we tend to embrace expansion and take on as much of these opportunities as possible. Yet, if we started off succeeding because we have a clear sense of purpose, taking on all these opportunities would cloud our purpose, diffuse our efforts and lower our productivity on all fronts, eventually leading us to fail.

If success is a catalyst for failure because it leads to the “undisciplined pursuit of more,” then one simple antidote is the disciplined pursuit of less. Not just haphazardly saying no, but purposefully, deliberately, and strategically eliminating the nonessentials. – Greg McKeown

Therefore, to maintain clarity and focus, take a deep breath and cast away all those unnecessary options and opportunities.

4. Play some angry music at work!

Plugging in our earphones to ignore the chatter and ruckus in the office has become an ordinary practice for us in this age. However, it might have never come to you that the music you listen to can directly affect your work performance. In fact, anger focuses our attention on rewards, increases persistence, makes us feel in control and more optimistic about achieving our goals[3].

In an experiment done by Tamir and her colleagues, participants are exposed to angry music before an aggressive shooting game. Inducing their anger has actually improved their performance in the game.[4] Although your work might be slightly different from a computer game which involves a lot of action, we believe the music can still give you a boost in productivity.

5. Associate something you love with your work.

According to Dan Ariely, he would connect a ritual he loves – morning coffee with writing[5], so even though writing might be a tough task in times, he would be enjoying the whole process of sipping coffee and writing.

It could be anything from listening to a certain soundtrack to munching on that bagel you get from the store below – when you combine the task you need to be productive on with something you love, your productivity would spike for sure.

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6. Take a break and recharge at the office.

“Resilience is how you recharge, not how you endure,” – Shawn Achor

As much as we like to be the Spartan that could bear a hundred wounds and still fight, research has proven that the traditional method of biting our teeth and enduring costs companies $62 billion per annum in lost productivity.[6]

Surprising, isn’t it?

Therefore, it is crucial to take a break and recharge at the office so we can work more effectively and efficiently afterwards. It could be as simple as taking a stroll around the park around after lunch instead of staring at the computer screen to check the newest updates on the election!

Featured photo credit: Picjumbo via Picjumbo.com

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Reference

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Eamon Suen

Student, The Hong Kong University of Science and Technology

Life Is Not Supposed To Be Fair, We’re Supposed to Learn To Live With It If You Want To Be Successful, You May Need To Cut Off Something From Life The Earlier You Understand These Truths Of Happiness The Better Your New Habits Will Stick With These 5 Killer Strategies Accept Where You Are And Happiness Is At Your Fingertips

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Last Updated on October 16, 2019

Invaluable Lessons You Can Learn From Your Mistakes

Invaluable Lessons You Can Learn From Your Mistakes

Do you like making mistakes?

I certainly don’t.

Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

Perhaps there is a way to think of them differently and see their benefits.

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Why Mistakes Feel Dangerous

Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

  • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
  • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
  • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
  • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

Why We Can’t Avoid Making Mistakes

Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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Lessons Learned from Making Mistakes

Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

Here is a list of ways to harness the mistakes you make for your benefit.

  1. Point us to something we did not know.
  2. Reveal a nuance we missed.
  3. Deepen our knowledge.
  4. Tell us something about our skill levels.
  5. Help us see what matters and what does not.
  6. Inform us more about our values.
  7. Teach us more about others.
  8. Let us recognize changing circumstances.
  9. Show us when someone else has changed.
  10. Keep us connected to what works and what doesn’t work.
  11. Remind us of our humanity.
  12. Spur us to want to better work which helps us all.
  13. Promote compassion for ourselves and others.
  14. Teach us to value forgiveness.
  15. Help us to pace ourselves better.
  16. Invite us to better choices.
  17. Can teach us how to experiment.
  18. Can reveal a new insight.
  19. Can suggest new options we had not considered.
  20. Can serve as a warning.
  21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
  22. Point out structural problems in our lives.
  23. Prompt us to learn more about ourselves.
  24. Remind us how we are like others.
  25. Make us more humble.
  26. Help us rectify injustices in our lives.
  27. Show us where to create more balance in our lives.
  28. Tell us when the time to move on has occurred.
  29. Reveal where our passion is and where it is not.
  30. Expose our true feelings.
  31. Bring out problems in a relationship.
  32. Can be a red flag for our misjudgments.
  33. Point us in a more creative direction.
  34. Show us when we are not listening.
  35. Wake us up to our authentic selves.
  36. Can create distance with someone else.
  37. Slow us down when we need to.
  38. Can hasten change.
  39. Reveal our blind spots.
  40. Are the invisible made visible.

Reframe Reality to Handle Mistakes More Easily

The secret to handling mistakes is to:

  • Expect them as part of the process of growth and development.
  • Have an experimental mindset.
  • Think in evolutional rather than fixed terms.

When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

Handling mistakes well can help you relax and enjoy all aspects of life more.

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Featured photo credit: Sarah Kilian via unsplash.com

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