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The 3 Most Controversial Tips On Personal Productivity

The 3 Most Controversial Tips On Personal Productivity

Imagine going through life working hard on everything that you are required to do, but by the end of the day, besides losing up your energy, time and spending your life checking off tasks on your to-do list, you have no significant results to show. How would you feel?

This is what is happening to most people out there. They seem to have an endless list of tasks to do. However, after putting in hours of effort and hard work for months, they have nothing to show for. They work hard but they are not producing the results that they want. Does this describe you?

If this sounds familiar or is happening to you, you are doing something wrong, and you need a wake-up call right now. Below are the 3 most controversial ideas you have learned about productivity and thought that they can make you less effective. You may not be aware of their truth yet until you discover it here.

1. Working Hard Can Increase Your Chances Of Failing

Yes, you read it right. If you are not doing right, working hard can increase your chances of failing. A lot of people get it wrong and thought that if they want to accomplish more and be more productive, they need to work harder. Well, not necessarily. Allow me to explain.

Most people are so pumped up when they read something inspiring or when they first get started. They are so motivated that they take massive action to produce the outcome they want. The problem is that results don’t come fast. Success is not something that you can achieve in just days or weeks. Rome was not built in a day.

So guess what happens. They poured in a lot of effort but they are not seeing any result. At this point, most people will feel dejected and start to lose faith. They lose hope and more importantly, they lose their confidence.

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As a result, they start to doubt themselves or if what they are doing is working, soon they will get distracted by the “next big thing” or another “shiny object” and then jump ship. They switch from one project to another. They build website after website, but none of them is working or is making any money.

You have to understand that success takes time. It is a journey, not a destination. You are running a marathon here, not a 100m sprint. You can take massive action if you are working on something short-term, but if you are running a marathon, a sprint is not going to work.

Unfortunately, this is where most people make the mistake. They treat success as a short-term goal, and whenever they don’t get the result they want, they started to doubt themselves, lose hope and eventually they quit. Thus, instead of working hard, choose to work consistently. If you want to lose weight, it is better to hit the gym for an hour a day for a month than to hit the gym for 30 hours straight in one session.

How do you read a 500-page book? Do you try to read it in one sitting within 24 hours without sleep or do you read 50 pages a day? When you try to do something too much, you will suffer burnout, and that will kill your productivity. Therefore, choose work consistently from now on. Everything takes time, and you just cannot force the results to come. What we do each day is more important than what we do once in a while.

Aristotle once said, “We are what we repeatedly do. Excellence then, is not an act, but a habit.”

Hence, make sure what you do is sustainable. Don’t choose to do something that you cannot sustain. Working out in the gym for 10 hours a day is not going to be sustainable for most people. Writing 10,000 words content for your blog each day is not going to work over the long-term.

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So do something sustainable and something that you can do consistently. The power is in the consistency, not a rush of hard work that fades after a few days.

2. Multitasking Is Not The Solution

How often do you try to multitask and do a few things simultaneously? Research has shown that we cannot multitask. When we multitask, what our brain is trying to do is that it will try to switch back and forth from one task to another.

If you don’t believe this, try to talk to someone while reading a book. You simply cannot do it. When you concentrate and put your focus into your conversation, your brain will process the conversation and ignore the words in the book. On the other hand, when you concentrate on reading, you cannot fully process the conversation you are in. You will have to pause on one task to jump into another.

Why do you think we are not allowed to use our phones when we are driving? Multitasking is not going to work for us. It is the same when it comes to goal setting. I have seen many people set many goals in one go. There is nothing wrong with having many goals, but when it comes to putting in the effort to achieve them, that’s where the problem occurs.

It is always better to have one completed project than to have five incomplete projects at hand. When you try to chase two rabbits at the same time, you will end up catching none. So from today onward, try to focus on doing your work. Choose to work on only one goal at a time.

Imagine if your goal is to work hard to grow your business and at the same time, you want to spend more time with your family, so which comes first? You need to prioritize and make the decision to go for the most important goal. You have to list down all your goals in front of you, and then ask yourself what is the most important goal that will make the most positive impact on your life if you achieve it.

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Concentrate on doing one thing at a time. Use time-blocking techniques to stay focused. For example, you can time-block from 9am to 11am to do your most important task. And during these two hours, you will devote yourself to do nothing else except for working on the task. You will never do other things or allow others to distract you. This is a very powerful and effective method to getting things done.

Do you know how the swimmer who won a total of 28 medals in the Olympics, Michael Phelps, goes through his day? His life during training is nothing more than eating, swimming, and sleeping. He is in the water training and swimming most of the time. Phelps put in all his energy and focuses on just one goal and doing only one thing; to keep swimming and improving.

Thus, if you want to produce remarkable results, you have to do the same by focusing your energy and effort on just one thing at a time. What is the one goal that you want to achieve? What is the one task that will help you accomplish your goal? Stop multitasking and start focusing on what you want. You will feel more productive and get more done when you focus.

3. Don’t Focus Too Much On The Results Or The Goals

This is another common productivity mistake people make. They thought that all they need to do is to keep an eye on the rewards or their goals so that they can stay motivated and productive all the time.

I’m not saying that you should forget about your goals or the results. What is more important here is to focus on the progress, not result. This is because when you focus on the progress, you are focusing on taking action. Imagine if you are a blogger like me and your goal is to build an email list of 1,000 subscribers in a month. How would you feel if you did not reach your target after a month? Do you feel down and frustrated? Of course, you would.

In fact, you don’t have to wait for a month to see the effect. The negative effect will kick in just a few days after you have taken action but get no result. Most people will feel like a failure when they don’t reach their goals or not getting the outcomes they want. This explains why people lose motivation along on their journey to success.

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Let me give you a clearer example. If you want to build a blog with 1,000 average visitors a day, all you need to do is to focus on creating valuable content and marketing the content. For instance, you focus on publishing three articles to your blog each week and submit guest articles every day. When this goes on from day to day, week to week, and then month to month, your blog will grow, and the visitors will come.

The traffic will come because you are putting in the work, consistently. You are taking consistent action each day. And the best part is that because you have shifted your focus onto the progress instead of the outcome, you feel great and victorious when you successfully hit the publish button on your blog to publish another new content. Whenever you are moving forward and making progress, you feel good, and you know you are on your way there.

On the other hand, if you choose to focus on the goal, which is to drive 1,000 visitors per day, there’s nowhere you can put your focus on. The goal itself is not something that you can perform or something that is actionable. When you choose to focus on the goals or the results, there’s nothing much you can do. What produces the results are your actions. Remember, it is your action that will make your goals come true.

So stop putting in too much effort into chasing the result, the outcome or the reward. Instead, build the right habits that will put you into the action progress. When you have built up the habit of working on your goals, you will never fail to achieve them. Remember, the most important key to getting result is to develop the habit of taking action. When you have made taking action your habit and part of your life, you can accomplish whatever goals you set.

Here is what you can do. Set a progress for your goal and focus on the progress. Do understand that the best weightlifters are in the gym every day at the same time. And the best writers sit on their table to write every day. The same applies to all the best performers in all industries. Focus on the progress and put your mind on doing the action, not on achieving X target by a certain time frame.

Conclusion

So choose to work consistently rather than working hard. Do not multitask, and more importantly, focus on the progress, not the result. These are the 3 controversial tips on productivity, if you like what you have read, remember to share this article.

Featured photo credit: Pixabay.com via pixabay.com

More by this author

Shawn Lim

Blogger, Entrepreneur, and Motivation Expert

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Last Updated on September 18, 2020

How to Be More Self-Assured and Get More Done During the Week

How to Be More Self-Assured and Get More Done During the Week

Time is a great leveler isn’t it? We all have the same 24 hours in a day. Even if you’re self-assured, the day may never feel quite long enough.

Why is it that some people can be so much more productive and achieve so much more in a typical day, while others struggle to achieve anything apart from feeling time crunched and overwhelmed?

Everyone I know and work with wants to make the best use of their time. They want to learn how to be more self-assured, happier, and work less—all while growing in their career.

How effectively we use our time—and how we actually work in our business—can make a huge difference to the amount we accomplish in a day or week. It can also make us more focused and more confident.

Do you want to have more thinking and creative time? Do you want to spend more time working on your business rather than working at or in your business? In this article, we’ll show you how.

Get More Done by Gaining Confidence

What if you had a strategy for making the best use of your time that brings you more joy and allows you to focus on the biggest activities and opportunities in your business? You may find the following outline below to be helpful:

1. Create an Exciting Vision

If you don’t know where you’re going, how do you know when you get there?

You want to be more productive and spend more time getting the right stuff done. Well, you need to create a compelling and exciting vision of your future.

What does this future look like? How will you feel when you get there?

Creating a new vision, especially one that is a lot bigger than where you are right now, has a way of igniting your passion. It may be something that feels hard to achieve, but every step you take towards that bigger vision will certainly build your confidence.

Create a vision board to feel more self-assured.

    Commitment to this vision, and accomplishing continual daily progress depends on your ability to look at any situation you’re faced with or currently in, feel self-assured, and see something bigger ahead.

    Also, when you know where you’re headed, you will instinctively start to see all the new opportunities and connections that will get you there.

    Make a vision map to get you started on the path to better productivity. This doesn’t have to be fully actualized, but you should know at least what direction you are heading.

    2. Build a Strategic Plan

    Once you have your future vision mapped out, the next step is to build a strategic plan to get you there.

    Your future vision may be for 3 years or 5 years, or you may choose a longer time frame. Any timeframe over 3 years may feel like a long way away.

    You may wonder how you are ever going to feel confident and motivated on this bigger future years from now when you feel as though you have so much to accomplish today.

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    The first step is to decide on some specific goals for the next 12 months. Don’t list too many or you may begin to feel overwhelmed.

    The magic number for me and my clients is usually five annual goals.

    These are big goals that will create massive change in your business and life and bridge your current situation to your bigger future; accomplishing these goals one by one will help to increase your confidence on a daily basis.

    3. Get on Goal Planning

    Get yourself a piece of blank paper and a pen and divide the paper into 4 columns: A, B, C, and D.

    Ask yourself the question: What is great in my business and life right now? Write these things down in Column A. This might be a couple of things, five things, ten things, whatever feels right to you.

    Then ask yourself: What things are happening right now that I don’t want in my future? Write these things down in Column B.

    This is your opportunity to take a step back and look at the things that are simply not working. You may list people that are bringing you down or projects that you don’t want to work on any more. Maybe you’ll include a service offering that’s going nowhere. It could be the people you’re working with, or it could be your pricing.

    Now, let’s look at your personal strengths. Write down everything that you’re great at in Column C.

    These could be things that you’re doing right now and having success with. It could also be things you know you’re awesome at but you’re not spending enough time on.

    Column D is for your biggest opportunities. Is there a new service/product you could offer your ideal customers? Is there a new innovation you could bring to market? Just take some time out and really think and list these things in Column D.

    Once you’ve analyzed everything you’ve written down, take some time to really think about what goals you want to set for your business and life in the next 12 months.

    4. Set Outcomes to Build Confidence

    You now have your goals, and you’ll feel self-assured and raring to go. They are written down and you’re committed to achieving them. You feel self-assured and motivated.

    But how do you ensure that you stay on the correct course to achieve these goals?

    Managing and juggling day-to-day projects can get in the way. Dealing with problems can get in the way. Staying on top of orders, managing cash flow, and handling day-to-day stuff can move your ship off course.

    You want to be productive and achieve your goals, but you also need to ensure the day and week runs smoothly.

    One way to ensure this happens is to set 90 Day Outcome Goals; within those Outcome Goals, put some specific process goals that need to be undertaken.

    Let’s say you want to get 10 more speaking jobs in the next 90 days, and you know that you typically convert 50% of opportunities.

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    Therefore, your process goal needs to be to have 20 conversations in the next 90 Days to deliver the 10 new pieces of work. You will then work out who you can have those conversations with.

    It’s smart to overshoot, so you will more easily hit your target. This is a clear plan to work through because with every win, your confidence will grow.

    5. Completely Commit to Your Success

    If you are not truly committed to achieving your goals, then chances are that you won’t reach them.

    Motivation can only take you so far. It is the intentional commitment[1] and emotional investment in your future success that will move you forward.

    Think back to any time that you really committed to achieving something. There must have been a reason you actually achieved what you set out to achieve. What motivated you?

    Were you fully invested? Why did it matter? Did you have to be really courageous to achieve it?

    How did it feel when you achieved it? What difference did it make?

    When have you felt truly self-assured? When you are committed to something, then you are propelled into action. Your mindset is focused, and your body follows; you want to get it done.

    And, when you do get it done, your confidence goes through the roof. You feel a level of certainty in achieving the goal you set out to accomplish.

    6. Focus on Your Strengths

    To feel self-assured and build up the confidence needed to achieve our biggest goals, we need to focus on our strengths.

    What are you best at? What are your unique skills? You want to spend as much time as you can working in the areas that you’re great at.

    Multiply your strengths. These areas are where you add the biggest value. They often bring you the biggest amount of joy, and you feel more and more confident when you are using your unique skills.

    If you think there is a specific capability you need to learn or be better at, spend more focused time in that area.

    Many of us want to do it all. We want to be good at everything. We want to offer a lot of services. But, in reality, there are some very specific things we are great at; nobody is good at everything!

    Spending more time adding value in the areas where you excel can create breakthrough results and boost confidence.

    7. Embrace the Present

    Sometimes we spend so much time thinking about the future or worrying about the past that we forget the present moment[2].

    Are you spending most of your day reacting to things, or have you taken the time to think about what your perfect day looks like?

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    We all have the opportunity to create rather than react, to decide what we do with our day. All of our future success can be created in the present moment if we just take a step back and take action.

    Sometimes, doing it now is more important than doing it perfectly. There are hidden opportunities in every moment. We need to make sure we don’t miss them if we want to feel self-assured.

    8. Calm the Whirlwind

    The day-to-day life in business and life can be hard, which leads us to feel less self-assured.

    Your mind may be full to bursting with all of the things you feel you have to do. The phrase “I don’t have time” has almost become an instant reaction by so many people when new opportunities are presented.

    There is a whirlwind happening inside our minds.

    Appointments, notifications, tasks, phone calls, errands, cash flow, staffing issues, networking, marketing all can clutter up our timeline. The sheer volume of things we feel we should do creates procrastination, stopping us from pursuing the projects and people that matter.

    Many of us feel we have to do everything within our business.

    Rather than simplifying things and doing less, we do more. We work longer, which creates a lack of energy and focus. Because of this, we lose clarity on our biggest opportunities. If you feel this way, take some well-deserved time off.

    Look at where you’re spending your time. How much of your time is being spent moving your ideas forward?

    In the next 90 days, if you could delegate or outsource more daily tasks and spend more time focusing on where you add the biggest value, what difference would it make?

    Calm the whirlwind by slowing down and doing less.

    Focus on areas that you add the biggest amount of value. By doing this, your energy levels will increase, your confidence will grow and you will have more success.

    9. Take More Time off

    This may seem counterintuitive, but taking more time off to recharge and refocus can pay huge dividends.

    If you are constantly fighting fires and caught up in the myriad of different activities that you have to do each day, then how can you move your business forward?

    You may be being pulled in difference directions without any focused time on your biggest projects. If that’s the case, then it’s almost impossible to gain any real momentum in moving your business forward and hitting your goals.

    The best way to get off that treadmill is to take more creative time out of the business.

    Could you realistically take one day off per month to work on your business? If you could, what would you do with this time?

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    Just imagine no distractions, only focused time on the strategic development and growth of your business.

    Every day off per month could have a different focus: New product innovation; Thinking about your biggest clients; Improving operations.

    Add to this a quarterly review to check in with your goals progress, and this could have a dramatic effect on where you spend your valuable time.

    10. Celebrate Wins

    Sometimes you just want to get through the day, right?

    You have so much to do. There are so many things on your task list that you just complete what you can and then start another day. But what would happen if, at the end of each day, you took some time out to look at what you’ve accomplished?

    Celebrating success keeps you motivated and helps you become more self-assured. It is not just another day. It’s a day that included things that should be celebrated.

    If you’re struggling to feel motivated, try celebrating a couple of wins each day.

    Celebrating success combined with the gratitude you have for achieving those wins will boost your confidence and inspire you for the next day.

    11. Give Yourself More Space

    When was the last time you gave yourself time to think?

    Within the hustle and bustle, it can be difficult to give yourself a little bit of space and time to just think[3].

    Imagine giving yourself just an hour a day to just let your mind wander or think about a specific thing.

    If you think about it, we can all free up an hour a day for something without really losing any efficiency or really impacting our business.

    In fact, that hour could be transformational for your business and life.

    A new idea for a product could form, or an idea for adding value to your existing clients could materialize. Perhaps you could do a check in to your ideal future and your goals. You could decide that you want to take your business in a new direction.

    Try this: Just sit alone for an hour with a notebook and let it be your creative thinking time. See what happens.

    Final Thoughts

    Ultimately, being self-assured happens when you have a clear direction.

    This, coupled with having clear goals and working in your unique skill-set, gives you the biggest opportunity to be more productive and get more of the right things done.

    The old mantra that “less is more” is right on the money. By giving yourself more time to work on your goals, you will inevitably increase your confidence; at this point, your ideal future can be anything you want it to be.

    More on How to Be Self-Assured

    Featured photo credit: Nathan Dumlao via unsplash.com

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