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7 Secret Techniques to Cope with Stress at Work

7 Secret Techniques to Cope with Stress at Work

In this day and age, almost everybody experience some stress at work. In fact, unhealthy working is the main reason for stress these days. If you feel like work stress is getting the best of you, here are some great tips, to help you deal with the pressure!

1.Take breaks

Most workplaces allow their workers regular breaks throughout the day. In fact, studies have shown that taking breaks can actually boost productivity levels. So, if you ever feel pressured to skip your breaks, just remember that your time may actually be better spent relaxing. You could take a walk around the block, call a friend, grab a coffee, or anything else that will leave you feeling rejuvenated and ready to get back to work.

2. Practice relaxation techniques

Though taking your breaks is a great way to de-stress during the work day, sometimes you need to calm down even when you can’t get away from your desk.  For those instances, you may well want to learn some relaxation techniques, you can use without going anywhere. Some great examples to try are deep breathing, progressive muscle relaxation, or a chanting mantra. Or, adding some tabletop plants.

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Another option is exercise, which science has shown is a great way to decrease stress. Even if you can’t fit in time for the gym outside of work, there are plenty of small exercises you can do just at your desk.  Try adding a few of these techniques to your schedule and you should see (and feel!) the results almost immediately.

3. Take time to recharge outside of work

If taking your breaks and practicing relaxation techniques at your desk still isn’t enough, make sure you aren’t adding extra stress to your plate with your outside-of-work activities.  Are you stretching yourself by helping out with your kid’s PTA? What about stressing yourself out with a house remodel? These kinds of pressures outside of work can add to an already stressful situation, making your 9 to 5 feel even busier and more demanding than it is. Take a good hard look at the commitments you’ve agreed to and see if there are any you could cut down on to make things a little easier for yourself.

Of course, that’s not to say that you should get rid of all of your non-work activities. In fact, though you want to cut down on things that add to your workload, you should increase the time you spend doing things that help you relieve stress. From volunteering to shooting hoops with the guys, these kinds of extracurricular activities have been shown to lower stress levels, changing both your work and home life for the better.

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4. Develop and maintain your support networks

Sometimes you don’t have to change anything about the amount of work you have at home or at your job, to feel like things are a little easier to deal with. Just having a strong support network of friends and family is a huge help in dealing with stress. Socializing allows you to take your mind off things, and having a friend or family member to confide in gives you a way to vent and let off some of your stress.

So, if you’re putting off socializing because you’re stressed out with work, you may actually be making things harder for yourself! Instead, consider reaching out to your friends for something as simple as grabbing a cup of coffee or some drinks after work—it may be just the break from work that your nerves needed!

5. Create a relaxing space for yourself at home

A lot of the stress you are experiencing at work could be due to the atmosphere of your workplace. If you’re in a bland, gray cubicle you’re likely to feel far more disheartened, than if you’ve added some decoration to make your office feel like it really belongs to you.

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Similarly, if you work from home some or all of the time, make sure you have a space designated just for that purpose, somewhere where your family members won’t bother you and you are able to concentrate in comfort. Get yourself a man cave to escape into, at home or just a more nicely decorated cubicle and you’ll see your stress levels decline in no time.

6. Avoid stressors or come up with healthier responses

If you’ve looked outside of work for possible stressors and don’t see anything problematic there, it may be time to turn your eye inward. Are there potential stressors at work that aren’t necessary to doing your job? For example, if you’ve taken on the job of coordinating birthday parties for people at work on top of your usual duties, perhaps it’s time to hand that off to someone else.

Or maybe there’s a particular person at work who just gets your hackles up. If Jake from Marketing always manages to say something to put you off your game, try avoiding him as much as possible.  If you cut out the most stressful parts (or people) from your job, it might suddenly seem a lot more bearable!

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Of course, sometimes cutting out the stressful parts of your work simply isn’t possible. In that case, there are still things you can do to improve your situation. Instead of responding to those stressors, whatever they are, by immediately feeling tense, anxious or angry, practice new responses that will be better for your mood and your health. This is a great place to try some of those relaxation exercises I mentioned earlier!

7. Discuss the situation with your supervisor

If you’ve tried all of these techniques for dealing with and decreasing stress at work and you still feel like the pressure is too much, it may well be time for you to speak to your supervisor. See if there is anything your boss can do to change your workload or responsibilities to make things more manageable on your end.  Just plan ahead to make sure you are approaching your boss in the best way and you could cut your stress levels down enormously.

Lots of people get so used to feeling stressed out about work that they start to think that it’s just the way things have to be, but that’s simply not the case!  Almost any situation can be made less stressful using the right techniques. You may have to try a few different things before you figure out what works for you, but don’t give up!

Where there’s a will, there’s a way!

Featured photo credit: pixabay.com via pixabay.com

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

Reference

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