Advertising
Advertising

Is Your Office Space Stressing You Out? Here are 5 Tips to Declutter And Destress

Is Your Office Space Stressing You Out? Here are 5 Tips to Declutter And Destress

A recent survey found that as many as 8 in 10 Americans are stressed out about their jobs. That means, if you’re reading this, there’s a good chance your work is causing you stress.

But why is work so stressful? For a lot of people, just the idea of going to the office causes angst. In fact, as many as 78% of people get Sunday night anxiety about going to work on Monday. The problem could be the office space itself. It could be that it’s too small, too cluttered, and too loud. This may not sound like much, but for many, this can be the root cause of workplace stress. Studies have shown that your environment affects your mood and your health, so creating the a positive office environment might be the key to getting rid of some of your stress.

If your office space is stressing you out, try out these 5 ideas and see if you can’t transform your environment (and your mood) for the better:

1. Declutter your desk

You may have heard the old Einsteinism, “If a cluttered desk is a sign of a cluttered mind, of what, then, is an empty desk a sign?”

Advertising

Proponents of this way of thinking will often tell you that people with messy desks are more creative. This may be true, but it’s good to remember that they’re not creative because of their messy desks, it’s just that creative people tend to be disorganized. Messy people also tend to be more stressed than they appear. Maybe that’s why, in her book, “The LIfe-Changing Magic of Tidying Up”, Marie Kondo says that “visible mess helps distract us from the true source of the disorder.” So organize your desk! How you do so is up to you—it’s the thought that counts. People with organized desks are often:

  • Less likely to commit a crime
  • Less likely to litter
  • More likely to show generosity
  • More likely to give to charity

The above traits are all associated with happy, unstressed people.

2. Get organized online

No one likes working with a control freak, but maintaining a level of control in your life (and in your office) matters to your mental health. Even small degrees of control, especially in chaotic office environments, can make all the difference in lowering stress.

This is also true for digital spaces. Try to find a place for everything you use online and use software that helps you stay organized. This may sound obvious, but so many people function with disorganized file folders and inefficient routines. This will help you develop better digital habits that make things more streamlined in future.

Advertising

In addition, organizing your day the night before (with calendars and blocks of time), can help you break things down into digestible chunks that are less intimidating.

You might even end up saving yourself a lot of time. The 40-hour work week is a relic. People are working an extra 7 hours a week on average, with nearly 1 in 5 working over 60 hours a week. A little more organization could go a long way towards a shorter work day.

3. Don’t rely on caffeine

Offices promote some very unhealthy behavior in Americans. Bad posture and bad vision are often the easiest to identify, but few people point out one of the greatest offenders: the coffee pot.

On average, Americans drink 3.1 cups of coffee a day. That’s quite a lot of caffeine. While we all need a burst of energy sometimes, but coffee might not be the best place to get it. Studies show that caffeine from coffee lasts longer than we thought and can be a leading cause of compounding stress. So the more trips you make to the coffee machine, the more stress builds up inside. It’s worth exploring options that keep your body and brain decluttered. If you’re suffering from a lack of energy, your problem might just be a lack of vitamin D.

Advertising

4. Schedule out-of-office time

Taking breaks for your brain is good. When you take a break, you deactivate your brain. When you return, you activate it. This back and forth allows you to refocus your goals and not overthink anything.

Studies have also shown that people who give themselves time for a 30-minute walking break from work were generally more enthusiastic and relaxed while being less stressed. And you shouldn’t just take small breaks, either—4 in 10 americans don’t take their full vacation time. This is a big mistake. Take your vacations. They’re good for you!

5. Find a quiet space

For focused, highly productive work—it’s best to find a quiet space to think. But that can be difficult when 70% of companies feature an open-floor plan. This can lead to a lot of stress. In this digital age of hyper-productivity, we require quite, relaxed spaces without distractions to think and function. That’s why it’s important to take advantage of every quiet space you can around the office. Otherwise, the overwhelming white noise might just drown you out your thoughts.

But those spaces may not be in your office, or even in the same building. If that’s the case, you might think about taking “off-sites” once in awhile. A change of scenery can be the best way to boost your productivity.

Advertising

Moving on, without stress

Your environment matters. Whether it’s a cluttered desk, a noisy office, or just antsy, caffeine-addicted coworkers that can’t stop watching YouTube videos, our office environment greatly impacts our work productivity.

The secret to staying decluttered and destressed is to recognize the impact that clutter and stress has on you, take positive steps to reduce that impact. This will help you live as healthy and stress-free a life as possible.

Featured photo credit: https://picjumbo.com/ via picjumbo.com

More by this author

organized office space Is Your Office Space Stressing You Out? Here are 5 Tips to Declutter And Destress

Trending in Productivity

1 How to Live up to Your Full Potential and Succeed in Life 2 Why To-Do Lists Don’t Work (And How to Change That) 3 8 Most Effective Games and Apps to Learn to Type Fast 4 10 Practical Ways to Improve Your Time Management Skills 5 4 Simple Steps to Brain Dump for a Smarter Brain

Read Next

Advertising
Advertising
Advertising

Last Updated on September 11, 2019

Why To-Do Lists Don’t Work (And How to Change That)

Why To-Do Lists Don’t Work (And How to Change That)

How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

Why Some People Find That General To-Do Lists Don’t Work?

Most people find that general to-do lists don’t work because:

Advertising

  • They get so overwhelmed just by looking at all the things they need to do.
  • They don’t know how to prioritize the items on list.
  • They feel that they are continuously adding to their list but not reducing it.
  • There’s a sense of confusion seeing home tasks mixed with work tasks.

Benefits of Using a To-Do List

However, there are many advantages working from a to-do list:

  • You have clarity on what you need to get done.
  • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
  • It helps you to prioritize your actions.
  • You don’t overlook so many tasks and forget anything.
  • You feel more organized.
  • It helps you with planning.

4 Golden Rules to Make a To-Do List Work

Here are my golden rules for making a “to-do” list work:

1. Categorize

Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

Advertising

2. Add Estimations

You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

3. Prioritize

To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

Advertising

  • Important and urgent
  • Not urgent but important
  • Not important but urgent
  • Not important or urgent

You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

Most of your time should be spent on the first two categories.

4.  Review

To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

Advertising

Bottom Line

So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

To your success!

More to Help You Achieve More in Less Time

Featured photo credit: Emma Matthews via unsplash.com

Reference

Read Next