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7 Simple Ways To Ramp Up Productivity In Your Home Office

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7 Simple Ways To Ramp Up Productivity In Your Home Office

Big businesses are rapidly realizing something that self-employed workers have known for ages: allowing employees to work remotely does great things for productivity and happiness. According to GlobalWorkplaceAnalytics.com, the percent of non-self-employed people who work from home has more than doubled over the last 10 years. What’s more, the average business saves approximately $11,000 per telecommuter annually, and nearly 70 percent of companies report increased productivity from their virtual workers.

However, the success of remote working depends a lot on the home office environment. Whether you have been working from home for years or are new to virtual employment, a positive work-from-home experience starts with a smartly assembled workspace. Here are seven easy ways to create the ultimate remote work setup.

1. Declutter

Clutter can infest your space with distractions and have a profound effect on your mood. To combat this, examine your home office and remove items that don’t belong, paying particular attention to your desktop or other work surfaces. Use of a variety of storage containers and desk accessories to keep the things you need handy but out of sight.

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Tip: If your office is tight on floor space, use a combination of shelving and wall pockets to organize your essentials.

2. Incorporate a personal touch

You spend a lot of time in your office, so creating a personal and positive space is well worth the effort. Start by establishing a cohesive home office style that you identify with, and then add inspirational décor that works with that theme. Whether you’re motivated by pet pictures, encouraging quotes, or vacation mementoes, a few carefully selected items can arouse positive vibes even on the worst of days.

Tip: For virtual work that requires a heavy dose of creativity or focus, consider changing the color scheme of your office. Different hues provide a range of psychological boosts — white is great for fostering imagination, for example, whereas blue can help promote a calm and centered mentality.

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3. Improve area lighting

Lighting is an underestimated element of a productive workspace. A dimly lit office not only increases eye fatigue, but it can also make you sleepy and negatively impact your mood. In addition to adjusting the ceiling-mounted fixtures that illuminate your office, it’s important to make use of task lights as well. These smaller lights can help ensure that your desk or other work area is sufficiently well-lit, improving both attitude and performance.

Tip: An LED dimming system is an easy and energy-efficient way to change the level of lighting in your home office as needed throughout the day.

4. Update your technology

As a virtual worker, you probably rely heavily on technology, which means keeping devices up-to-date is paramount to productivity. Whether it’s a printer you are always troubleshooting or software you have outgrown, make some time to evaluate your home office technology and upgrade tools as necessary. Plenty of new office tech products are released every year, so stay on top of recent developments to really enhance your work environment.

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Tip: You might not realize it, but a slow Internet connection may be hampering your efficiency. Test your Internet speed to find out if your connection is sufficient.

5. Elevate your computer

Hunching over a computer every day can ruin your posture and lead to an array of neck and back problems. Using a computer stand to elevate your laptop or mounting your desktop monitor to a more comfortable viewing height can help alleviate these issues. You’ll be surprised at how much more enjoyable work is when you don’t have to worry about physical strain.

Tip: Increase your comfort further by investing in a quality desk chair that provides ample support for your lower back. Or, if you want your workspace to double as a workout space, use a stability ball to help strengthen your core muscles.

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6. Play some tunes

A number of reports indicate that listening to certain types of music can boost productivity, creativity, and memory. Capitalize on this by purchasing high-quality speakers and using an app like Spotify to create playlists for different work-related jobs. Upbeat tunes are preferred for redundant tasks, and soothing music is the best choice for brainstorming and creativity.

Tip: When playing background music, stay away from songs with lyrics, as they can be distracting. Instead, listen to natural sounds, like a babbling brook or ocean waves.

7. Add plants

Adding plants to your home office will make the space feel more warm and welcoming. Potted plants also provide a natural way to help filter air and replenish oxygen — English ivy and golden pothos are two particularly excellent plant purifiers. If you don’t have a green thumb, opt for a more resilient plant, like a small cactus or succulent.

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Tip: For a dose of aromatherapy, place a planter of lavender near your desk. The scent can help relieve stress and promote uplifting thoughts. Creating the perfect home work environment can be tricky, even if you’re a virtual veteran. Try a few of these simple suggestions to figure out what works best for you. In a matter of days, you could be working in a dynamic home office that catapults both your productivity and your happiness.

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Last Updated on October 21, 2021

How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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How to Create Your Own Ritual to Conquer Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

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