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10 Tips for New Project Managers

10 Tips for New Project Managers

Organization and routine are two crucial aspects for increasing efficiency, so if you want to be a project manager, you should focus on improving those two. Being a project manager is so much more than stamping deadlines and assigning tasks to your co-workers.

It’s all about puzzling out the most favourable approach to handling the project with maximum efficiency. In a way, you should be more of a tactician than a task master. Here are some suggestions you might find useful if you intend on being a successful project manager.

Find a good approach to tasks

Finding the right approach to a certain task is all about good segmentation; how to divide the project into a smaller wholes so that you can track your progression on a daily basis, and also how to tackle the task so that the workload is evenly distributed. It’s impossible to get a handle on this on your first try, but, gradually, you’ll find a good way to divide copious tasks.

Learn how to lead

Even though you are not the boss, you still need to be a leader. In other words, you might not have the necessary authority, but you still need to guide projects. This is why working as a project manager can be difficult; people might regard you as someone who is trying to be an employer’s pet.

Furthermore, you need to figure out how to put people in a productive mood. This is where a lot of managers tend to make a mistake. They force themselves to appear vibrant, hoping the enthusiasm will pass on to their co-workers. This is something that teachers and professors try to do in order to animate students during morning lectures.

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Big mistake! People will think you are treating them as children and they will find it really annoying. Probably the best thing you can do to start off on right terms in the morning is to offer to make coffee for everyone.

The important thing to remember here is to allow your co-workers to see that you know what you are doing. So, ooze confidence and experience like a true leader should and, in spite of your actual rank, people will see you as someone trustworthy.

Communicate

This is one of the most important traits, because in order to be good at planning, you need to know the capabilities of your workforce, or co-workers. It is also a nice way to show that you are still their co-worker, not someone who is trying to act above them.

The main objective is to ascertain just how someone goes about their tasks, and the time necessary for their completion. This gives you a better grip on reality when you need to come up with a deadline, and when you need to segment the task, as it was discussed in the paragraph above.

Learn the basics

In order to be good at management, you need to know the basics of the production process, this way, you’ll have a better sense of what is possible and what isn’t. Besides, you need to have a clear insight into what you are managing.

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So, being well informed should be one of the requirements for becoming a manger. Furthermore, it will give you a better idea on how to enhance the production process and increase productivity.

Work on your empathy

One way not to appear bossy to your co-workers is by practicing empathy. Empathy plays a great role in developing social intelligence. So it’s always good to work on your people skills if you want to be a good manager. Being more empathetic can help you figure out how someone is feeling at a given moment.

Of course, this does not imply it is your duty to solve their problems, but as a project manager you are managing more than projects, you are managing people as well. So, for the purpose of good planning it’s good to know someone’s working capacity, at a particular period. It’s good to know if you might have to implement contingency plan, or to ask for deadline to be moved a bit, just in case there is a possible delay.

Plan ahead

Panic, pressure and deadline rush are all very potent tools for surge of productivity, yet working in these stressful conditions is extremely harmful. As a project manager, you should steer clear from telling your co-workers the accurate deadline, always leave some space in case things go south.

When you segment the task, as mentioned at the beginning, do it in such a way that you have a few days to spare, in case you need to do some additional work. This is the most optimal way to reduce scope creeps, which will be elaborated on further in a different section.

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Be a team player

In spite of the fact that you are in charge of the project, you and your co-workers need to function as a unit, in order to achieve positive results. This implies that you are equal as teammates, and if they need to be open to your suggestions and criticism, you should return the favour.

Therefore, if a co-worker makes a valid point when he or she corrects you, do not be too proud to acknowledge their opinion. It is within your interest that projects are successfully delivered, so everyone should work on self-improvement. Besides, everyone can benefit from some healthy criticism.

Embrace your responsibilities

One thing that every successful project manager should realize is that there is no room for excuses. If you want to be taken seriously, you need to regard the projects as your own, not as work you do for someone else. With that in mind, whenever a failure occurs, it is your personal failure; shifting the blame to others is no way to go about this issue.

Sure, you might know who is to blame for failure, but taking responsibility means taking the blame as well; you were in charge, so you need to take the heat as well. Pointing fingers just makes you look incompetent. You need to be a mediator between your boss and your co-workers, and if you want your team to trust you, then you need to stand up for them.

Don’t shy away from learning new things

Another thing you should know is that delivering a product on time won’t be enough, you need to aim higher and improve in your main field of interest. This makes you a better leader and a better coordinator. Furthermore, as you advance it motivates those around you not to fall behind, so they will follow this example.

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Once you know the basics of every aspect of the production process, make some time to expand your knowledge base. If you truly love what you are doing, then you should always strive to be better at it, and as project manager, you need a wide range of interests.

Minimize scope creeps

Scope creeps are unforeseen circumstances that tend to hinder project delivery. They usually occur if project instructions lack sufficient details, due to poor requirements analysis or, to put it bluntly, if you underestimate the complexity of the project.

We have already mentioned how good task segmentation and deadline management can minimize these risks, but you also need a thorough analysis of the project, you need to set your priorities accurately, and you need to adequately distribute resources.

I hope you found these suggestions useful, and I wish you the best of luck in your future adventures in project management. Remember that quality tactics are essential for impeccable execution. Just follow these tips and I am sure you’ll do fine.

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Djordje Todorovic

Blogger, Gamer Extraordinaire

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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