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15 Free Resources To Get You More Organized In 2016

15 Free Resources To Get You More Organized In 2016

So, it’s 2016 and you’re ready to get your life organized, once and for all. The question is how? There’s only so much that you can manually manage all by yourself, and trying to take on too much can cause you to get stuck in the never-ending cycle of “busy work” that keeps you from working on the things that really move the needle.

If you’ve been really struggling to hold it all together lately, perhaps it’s time to take advantage of some of the following productivity resources and tools that are freely available to use online. They can help automate some of your most tedious tasks, speed up your progress, and keep track of everything while you’re at it.

1. Google Drive

Google Drive is the ultimate cloud-based platform for storing, managing, sharing, and collaborating on files. You can create documents, spreadsheets, slides, forms, and drawings directly in Google Drive while keeping them neatly organized in folders to be edited anytime you want. All changes are synced right across your account.

As a Google product, Google Drive is integrated with other popular Google products like Gmail and Google Photos. If you work in teams, files and folders can be shared so that everyone who has access to them can see and make updates in real-time so that everyone has the most updated version of the file.

2. Evernote

Similar to Google Drive, Evernote is a cloud-based platform designed for creating and storing all sorts of different files. It’s generally viewed as an advanced note-taking tool that allows you to organize your notes into notebooks with optional tags for even more precise categorization.

Evernote also has an incredibly useful web clipper tool, which is a browser extension you can use to easily save whole web pages, small sections, or just the URL as a bookmark to your account. Any notes that you create and manage can also be shared and managed by other Evernote users who are invited to do so.

3. IFTTT

There’s a good chance that you use a lot of apps and tools already—both for personal and professional reasons. IFTTT (If This Then That) is an incredibly helpful tool that can connect one app to another, giving you the opportunity to set a specific “trigger” between them that automatically generates a specific action. These are called “recipes.”

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For example, if you use Evernote a lot, you could create a recipe that automatically uploads any new note that has a tag attached to it to your Google Drive account. This saves you the time and energy from having to do it manually. IFTTT works with lots of different apps, and the recipe variations that are possible to create are virtually endless.

4. Any.do

The old fashioned “To-Do” list using pen and paper often ends up being more of a hindrance than a help at the end of the day. To help you succeed at actually crossing more things off your list, Any.do allows you to categorize list items according to work or personal goals while offering you small rewards for completing them.

You get four types of lists to build (Today, Tomorrow, Upcoming, and Someday) to help you plan ahead, and you can manage your list from the desktop web or any mobile device with the Any.do app. Any items you add or cross off are synced across your account so you always have the most updated list wherever you go.

5. Cal

Cal is Any.do’s stylish calendar app that integrates with your to-do lists. It gives you a weekly calendar view of your list items so that you can see exactly when you need to complete each item. You can also use it to manage events and appointments according to date and time.

Simply tap a day to see all the list items for that day. When you tap an item, it will automatically open up the Any.do app so that you can make edits to the item or cross it off your list.

6. Pocket

Ever come across a really great article or video in one of your social feeds, but don’t have time to check it out at the moment? Pocket makes it easy for you to save it for later with just a simple click of your mouse or tap to your smartphone screen.

Save links from your web browser, Facebook, Twitter, email, Flipboard and all your other favorite places where you love to browse content. When you’ve got some spare time to check them out, just open up your Pocket feed on your computer or mobile device to see a clean and organized list of everything you’ve saved.

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7. Digg Reader

Instead of visiting every one of your favorite blogs one by one, an easier way to stay updated on recent posts is by subscribing to their RSS feeds using a feed reader. Digg Reader is a popular choice that lets you add as many as RSS feeds as you want so that you can stay on top of new post headlines almost as soon as they’re posted.

When you read a post that you really like, you can “digg” it to give it a personal thumbs up, or use the save button to save it for later. Folders also make it easy to categorize your RSS feed subscriptions so that you can organize blogs according to subject, like news, health, sports, technology, and so on.

8. Asana

It’s easy enough to collaborate on files by using Google Drive or Evernote, but when you have several teammates who need to work more closely on big projects and all the tasks that come with it, a platform with more advanced features is often necessary to keep everything organized and running smoothly. Asana is a team collaboration tool that gives every user their own dashboard so that they can work together with their teammates to assign tasks, track progress, have conversations, receive notifications, store files, and so much more.

It’s free for teams of up to 15 people with unlimited usage for tasks, projects, conversations, and file attachments. Besides the convenience of having a central place to store and share all your project files, the added benefit of being able to interact and chat about each task directly within the platform itself will help take your team’s productivity to a whole new level.

9. Doodle

Doodle can help you take the headache out of coordinating a time to meet with friends or colleagues. Instead of getting on the phone multiple times or having to send text messages and emails back and forth, you can use Doodle to send out a schedule poll with a few suggested dates and times to meet so that recipients can choose the ones that work best for them.

When the poll reveals an optimal date and time that works for everyone, you can close the poll and confirm it with everyone. It saves you a ton of time and energy by only requiring two emails to be sent, and it can even be integrated with other popular calendar apps like Google Calendar, Exchange, Outlook, and others.

10. LastPass

Most of us have too many passwords to keep track of these days, and ideally, you should have a different one made of a complex combination of characters per login for strong security. LastPass is a free password management tool that stores all of your passwords away safely in a vault so that you can organize them and quickly perform a search to find the one you need at any time.

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LastPass also comes in the form of an extension for popular web browsers (Chrome, Firefox, Safari, etc.) so that you can easily save passwords as you’re browsing and have your passwords automatically filled in the fields for you anytime you visit a specific login page. Password access and automatic app fill is also available on mobile devices when you use the LastPass app.

11. Mint

No matter how financially stable or unstable a person may be, managing budgets is a good idea for everyone. From the makers of some of the most popular financial software, Mint is the ultimate money management and budget creation tool that safely and securely connects to your bank account to track every transaction.

You can automatically generate budgets tailored to your needs, set up alerts for unusual account charges, get a free credit score, see a bird’s eye view of your overall financial life, and even get tips on how to improve your finances. Mint breaks everything down for you using easy-to-read reports and graphs so that you always know exactly how you’re spending and saving.

12. Camcard

Business cards are often more of a nuisance than anything else—especially when you collect a lot of them through networking and friends. Camcard is a free app that allows you to scan, manage, and sync your entire collection of business cards so that you can avoid having to store and shuffle through loads of physical versions.

The contact information from each individual card can be quickly and accurately stored to your mobile device so you can instantly contact them by tapping a button. You can also organize all of your cards by adding notes, setting up reminders, and attaching tags to them so that it’s always easy to find and contact the individual you have in mind.

13. Momento

Keeping a journal is a great way to keep track of events and memories so you can reflect on them in the future. To bring it up to speed in today’s mobile tech-driven world, Momento is a smart journal that you can install on your mobile device as an app that helps you privately capture your daily activities, thoughts, ideas, photos, videos, and location check-ins with the opportunity to combine them with the stuff you share on social networks.

Whether you decide to use Momento for professional or personal journaling (or both) is completely up to you. The app gives you an organized timeline of journal entries, which can be expanded on to see stories for each day. You can also see everything in a monthly calendar view and categorize your entries by adding tags to them in order to keep them organized and searchable.

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14. Trello

There’s only so much you can do with a regular to-do list and a calendar when you’ve got multiple projects going on. Trello is a tool that helps you and your team members (if you have a team to collaborate with) keep track of every single detail of each project task in a visual organization system.

You can create a board and then add lists that contain drag-and-drop cards for storing all your information (including photos and attachments) about a specific task. The app is designed to be used for both professional and personal projects that take a lot of planning, collaborating, and multiple task completion. Like Asana, Trello also allows users to have conversations on items and receive notifications so that everyone stays up to date with the latest information.

15. Way of Life

Much of your success comes from the little habits you persistently stick with doing over a period of time. Way of Life is a free app that helps you develop good habits with reminders that you can set up on specific days to help you stay on track. You can even use it to keep track of bad habits.

Once you spend a few days tracking the good habits you’ve stuck with and the bad habits you’ve avoided, you’ll be able to see pie charts and bar charts with trend lines over a specific period to give you a glimpse of your progress. As you keep using the app day after day, you’ll be able to spot both positive and negative trends through the chart data so that you can figure out what’s working and what’s not.

Remember that just signing up for one of these free resources doesn’t guarantee that all your organization and productivity problems will instantly be solved. You have to actually use them to do the necessary work. Try picking one to start with and commit to using it every day.

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Last Updated on January 2, 2019

Better Alternatives to New Year’s Resolutions to Reduce Your Stress

Better Alternatives to New Year’s Resolutions to Reduce Your Stress

The end of the year is the time when everyone tries to give you advice on how to live healthier, look better, and earn more money.

It’s understandable if you find yourself lost among all the tips and opinions. Sometimes you no longer know what you truly want to achieve next year – and what’s just imposed by society.

To help you out, we’ve made this article about the things you should remove from your new year’s resolution list – instead of adding to it – to make your daily life more harmonious and peaceful.

So just make sure you cross these off your New Year’s to-do list – your body, mind and soul will be thankful.

1. Stop Buying Meaningless Gifts

We all know the sense of obligation – when we have to buy a gift for an event or celebration that’s already tomorrow, but we still have no idea of what to give.

Take these tips close to heart for all upcoming holidays, including birthdays, weddings, graduations, etc.:

Stop focusing on the material objects

Instead of focusing on what material object to give, think about the emotion you want to evoke[1] in the gift recipient, and then pick a symbolic gift that can support or represent that emotion. For example, you can gift coziness by presenting a “comfort set” with warm socks, tea, candles, etc. Or give motivation by presenting a beautiful planner or notebook.

Plan gifts in advance

We know this is easier said than done. But if you try to plan which gifts you’ll need in the upcoming months (try making a list three or four times a year), ideas will more likely come to mind and you’ll avoid that last-minute shopping. Not to mention, you’ll be able to keep an eye on sales to get the best prices.

Suggest a better way

If you’re tired of exchanging gifts for birthdays and holidays, initiate a different approach. For example, draw names among family members and agree that each one only buys a present to that one person they got. Alternatively, you can agree not to share gifts among adults, and only give presents to kids of the family. Or, ask friends to donate to charity instead of buying a gift for you.

Go for common experiences instead of exchanging gifts

You can agree (with your partner or the extended family) to go on a common trip, dinner or another activity, instead of spending money on gifts.

Sometimes you’ll have to be the one who initiates breaking the rules that have been accepted in the family for years. But if you suspect that you’re not the only one in the group who’s tired of gift-hunting, you’ll surely find support for your suggestions.

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2. Don’t Exaggerate with Diets and Fitness Resolutions

It’s no secret that TV shows, article headlines, and ads (not to mention our healthy diet-obsessed friends) make us feel like we need to look better, slimmer and younger than we actually are. But going on yet another diet or starting a fitness plan with the wrong motivation rarely leads to great results.

If you are like many people, you have probably signed up for an annual gym membership at least once in your life – only to drop it one month later.

How do you balance a good resolution for a healthier life without pushing yourself into commitments that won’t last?

Here’s what you can do:

Set a healthier pattern

For example, do meat-free Mondays or reduce meat consumption to three days per week (less saturated fat for you and better for the environment). Or choose to eat only healthy food at least three days a week or only on weekdays (e.g. make sure your meals contain vegetables, fruits, whole grains, dairy products, and protein). This way you’ll already have a healthier diet while still being able to treat yourself with a snack on weekends or parties.

Get a fitness watch

Fitness watches like Fitbit or MiBand are tiny accessories that will count your steps, calories burnt and will serve as an excellent motivator to move – or to take the stairs instead of the elevator.

Find a physical activity that you enjoy

Even if you are not that fond of doing sports, you can definitely find an activity that you’d do with pleasure. Think about what you’d like – from taking up Nordic walking to pilates or even exercising at home.

Try intermittent fasting

This is an alternating cycles of fasting and eating. For example, stop eating at 8 pm and restart not sooner than 12 hours later. This approach has been proven to have numerous health benefits, in addition to weight loss.

Skip cabs or driving to work and opt for cycling or walking instead

You’ll burn calories, breathe some fresh air, and save money – win-win!

3. Put a Cap on Your Daily To-Do List

In today’s busy world, planning your day in a stress-free way is actually an art in itself. It’s natural to want to be a loving parent, a diligent employee, an active member of the local community and probably several other individual roles.

But playing all these roles requires energy and meticulous planning. How not to lose yourself amidst all the appointments and responsibilities? And – most importantly – how to still find time for relaxing and recharging yourself?

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These daily planning tips will help you have more stress-free days:

Leave bigger intervals between meetings

If you schedule too many appointments or chores in a day, you’ll probably end up late at some point, and as a result – more stressed. There are many different reasons why people are late, but poor planning is a major factor too.

Plan time to relax

As weird as it may sound, you should try and schedule your resting time. For example, if you only have one free evening this week, and a friend tries to squeeze in a meeting, feel free to say no. Don’t feel obliged to specify the reason for your refusal, just say that you are busy.

Try to be a little pessimistic

We’re often packed with plans or running late for errands because we tend to be overly optimistic – about the traffic, the time it takes to do things, etc. Instead, try an opposite tactic — assume you’ll hit traffic or the meeting will take longer.

Try waking up earlier

Sometimes even waking up 30 minutes earlier can give you the much-needed head start for several errands of the day. But remember to get enough sleep every night, even if it means going to bed earlier.

Plan your day the day before

Chances are your day will be much better organized if you pack a lunch and lay out an outfit before going to bed.

Designate a time for checking emails and social messages

If you start checking your messages between appointments, you risk getting lost in a sea of messages that need replies. Designate a time for this activity or do it in case you arrived early to a meeting.

4. Let Go of Unhealthy and Time-Consuming Habits

If there’s one thing we should get rid of in the new year, it’s the habits that steal our time, provide instant gratification but don’t offer any value in the long term. Or even worse, leave a negative impact on our health.

Here are some common (and pointless) habits along with tips on how to get rid of them:

Binge-watching TV series

Even if most online television platforms offer you lists of “Best TV Shows to Binge Watch”, being addicted to series is a major time-waster.

You can manage this addiction in several ways, for example, watch one episode per day (or a few per week) as a reward, only after you’ve finished an assignment or done a house chore. Or try replacing this habit with exercise or reading a book – this will be hard at first but should stick after a few weeks. You can also try to track how much time you spend on TV or movies – seeing how much of your life you are wasting might urge you to do something about it.

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Running on coffee

Being a coffee addict is kind of a stylish addiction nowadays, but it’s not that innocent as it may initially seem. Besides addiction being a problem in itself, drinking too much coffee (more than 500-600 mg of caffeine a day) may lead to nervousness, insomnia, an upset stomach, a fast heartbeat, and even muscle tremors.[2]

As a solution, try switching to tea or edible coffee – a more sustainable, healthy, and productivity-enhancing alternative. For example, Coffee Pixels are solid coffee bars that generate a more even energy kick throughout the day without the coffee-induced abstinence and dehydration.

Procrastination

Fighting procrastination requires some serious willpower. If it is a problem in your daily life or work, try ”eating the frog” in the morning – get over your biggest or hardest tasks first, then tackle everything else.

Alternatively, use time tracking software to monitor exactly how much time you waste on unproductive actions, websites or apps. Once you know exactly how much time you’re spending unproductively, try to limit your time on social media, for example to just 20 minutes per day.

If nothing else works, try bribing yourself — promise yourself to do something fun or pleasant when you finish your assignment.

Whichever habit you want to give up, consider using some habits building tools to make a contract with yourself and reward yourself for milestones achieved.

5. Stop over-consuming

We live in the age of consumerism – huge manufacturers with their promise of a comfortable life on the one hand, and growing environmental threats – that are the direct result of our modern lifestyle – on the other hand. There’s only one solution – try to consume less whenever and wherever you can.

Before making additional purchases, ask yourself these questions:

  • Do I really need it? Did I need it yesterday?
  • Can’t I buy it used or borrow it from friends?
  • Can I rent it?
  • Can I make it myself?
  • Am I buying the most sustainable version of this product?

For example, check if the brand you chose is conscious about the environment, for example, are the products they manufacture energy efficient? Do they try to use less packaging?

Also, if you often find yourself buying too many groceries, promise to buy only the amount that fits in one shopping bag (that you bring along). If you often forget to take your shopping bag with you, get yourself a 2-in-1 wallet with a built-in shopping bag for more eco-friendly shopping.

6. Learn to Unplug from Your Phone

Today’s world is crammed with information, and many people struggle to keep focus on what’s truly important. There’s just too much going on in the world – too much to read, to watch, to know, too many conversations to participate in.

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But how to refuse the temptation to check the phone and start using social media in a controlled, not a compulsive way?

Some tips for managing your phone-dependency:

Spend only a limited amount of battery per day

For example, start your day with 50% battery life, and manage your phone usage so that you’ll make it till the evening.

Block distracting apps and notifications on your phone and computer

Choose one-hour, two-hour or longer blocking sessions and enjoy the positive impact this will have on your mood and productivity.[3]

Set your phone on flight mode

When you start doing an important task that requires full focus, set your phone on flight mode so that nobody can disturb you.

Leave your phone at home or in the office when you go for lunch

You’ll see that the feeling of being unreachable for a moment is actually very liberating.

The Bottom Line

As a new year begins, we’re all excitedly looking forward to what adventures await ahead of us.

But this year, promise yourself this:

Instead of having a never-ending list of tasks and commitments, focus on the truly meaningful ones. And cross-out all the rest without feeling guilty.

Less is more. Make this year count. We’re all rooting for you.

Featured photo credit: Brooke Lark via unsplash.com

Reference

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