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8 Tips to Set Up Your Home Office for Serious Productivity

8 Tips to Set Up Your Home Office for Serious Productivity

Productivity flourishes in environments where creative thoughts bloom, distractions are minimized, and healthy atmospheres invigorate us. Many modern workplaces are cleverly designed for employee productivity, but our home offices lack these innovations. Luckily, those of us who work from home can learn a lot from the revolutionary designs of green, organized, and innovative workspaces.

Whether you’re starting your own business, you work from home full time, or you occasionally conduct business from your home office, you can benefit from optimizing your workspace for serious productivity using these tips.

1. Incorporate Your Own Style

According to a study from the University of Exeter, making design decisions about your workspace improves productivity, as well as health and happiness. In fact, the participants were found to have increased productivity of 32%.

Before you hire an interior designer to make design decisions for you, think about your personal style. Do you like urban decor, art deco, modern country, or shabby chic? What types of personal items inspire you in your workspace? Do personal keepsakes make you motivated and happy? These individual touches will make you more comfortable in your space, which boosts productivity.

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2. Apply Principles of Feng Shui When Positioning Your Desk

If your workspace is making you feel sluggish rather than energized, consider rearranging it according to Feng shui practices. Feng shui is a practice that applies spatial arrangement and energy balance for optimum design and layout. The Chinese have been utilizing it for 6000 years. Feng shui practitioners believe that positive energy comes from the flow of good chi, and if the arrangement of your workspace blocks the flow of it, energy levels are negatively affected.

According to Feng shui practitioners, it’s important to place your desk in a “commanding position.” This position requires that your back does not face the door and that your desk isn’t near the door. The best position is diagonal to the room’s entrance with you facing the door. It’s preferable to have strong backing placed behind you, such as a solid wall, rather than an opening or window.

3. Utilize the Color Green in Your Home Office

Choosing the right paint colors for your home office can stimulate your creativity and productivity. According to Feng shui, green is associated with growth and decisiveness. Green brings forth feelings of calm. Moreover, a study from Stephanie Lichtenfeld at the University of Munich concludes that the color green might awaken creative performance. In the study, researchers found that a glimpse of green spurs “the type of pure, open (mental) processing required to do well on creativity tasks.”

If painting your entire office green doesn’t please you, you can still reap the benefits by painting an accent wall green. Plants and other accessories are also excellent additions for introducing green into your home office.

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4. Include Natural Light and Proper Lighting in Your Home Office

A study from Carnegie Mellon University indicates that higher lighting levels and daylight simulating fixtures can improve productivity. Furthermore, in a study investigating daylighting in schools, students who studied in classrooms with the largest windows progressed 15% faster in math and 23% faster in reading than those with the lower levels of daylight.

When working from a home office, you have the luxury of choosing where your office is located to optimize light levels and natural light. Locating your office where you receive natural light is a great strategy to boost your productivity. For example, windows that face towards the south give you abundant sunshine, which is especially important during the winter months.

Improper lighting can cause eye fatigue and drowsiness, which hinders productivity. The hue of light is also a factor to take into consideration. Warm color temperatures are calming, while cool color temperatures stimulate productivity. Choosing an LED task light that allows you to change color temperature settings gives you the flexibility to select a suitable light for the task at hand.

5. Incorporate a Standing Desk

You might believe that using a standing desk is a just a trend, but did you know that it can actually increase productivity? According to this article, sitting during most of the day can decrease productivity significantly due to obesity, cardiovascular issues, and our relaxed frame of mind while sitting.

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However, many who have incorporated standing desks report foot and back pain as well as achy legs. The key to avoiding this type of fatigue is to alternate standing with sitting throughout the day. Slowly work up to a goal of standing approximately four hours daily. Furthermore, choose appropriate footwear with proper support when standing. Utilize a motorized standing desk that can be easily adjusted to a standing or sitting position. Although, these motorized desks can be expensive. As an alternative, you can purchase a standing desk on wheels to use on and off throughout the day. Another option is a tabletop standing desk that sits on top of a traditional desk.

6. Clear Your Home Office of Clutter

When your workspace is free of clutter, your mind can think clearly. The first step in clearing your office of clutter is to simply rid yourself of items that you don’t need.

As for the items you wish to save that you don’t use every day, there are many organizing products that are specifically designed to organize them. Clustering your items into groups helps you find items when you need them because it’s easy to remember where they’re located. Utilize filing cabinets, decorative baskets, and other holders. These organizing items can be both pleasing to the eye and functional. Hence, attractive and organized spaces improve your happiness and productivity.

7. Ensure Your Home Office is a Dedicated and Private Space

Distractions from family members, pets, and televisions can hamper your productivity. Have you ever participated in a conference call from home and your dog barks at a delivery person or your children interrupt you? It’s embarrassing and it hinders productivity of the entire team involved. For these reasons, if you work from home, a private office is a necessity.

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Set up a dedicated home office in the quietest area of your home, which is away from the bustle of everyday life. If a private office is not possible for you, consider purchasing a room divider or shoji screen to cut out the distractions at your home. Ensure family members respect your private time by using a visual cue, such as a “Do Not Disturb” sign, especially when participating on audio and video calls.

8. Improve Your Home’s Air Quality

According to a study from Harvard T.H. Chan School of Public Health and SUNY-Upstate Medical School, those who work in green environments with better air quality have higher cognitive functioning scores, compared to those working in conventional airtight environments with poorer air quality. The green buildings use low emitting materials and increase outdoor air, which result in reduced VOC (volatile organic compounds) and CO2 (carbon dioxide) exposures.

In most home environments, these chemicals are found to be low. However, if you want to improve indoor air quality, there are small things that you can do. For example, the use of indoor plants improves air quality. In addition, keeping your environment clean through frequent vacuuming using a HEPA filter and dusting with non-toxic cleaners results in better air quality. Furthermore, letting in fresh air by opening windows and using ceiling fans to improve air circulation can also be also beneficial.

Featured photo credit: blupics/Home Office | San Francisco via flic.kr

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Marilyn Rogers

Marketing Consultant | Content Strategist | Freelance Writer

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Published on October 16, 2020

13 Productive Things to Do on a Sunday

13 Productive Things to Do on a Sunday

Sunday’s are amazing days. For most of us, Sunday’s are a day of rest — a chance to relax, spend time with our family and friends and step away from work. Yet, for many people, Sunday’s can be a day of gloom. The thought of having to go back to work the next day and rejoin the hustle and bustle of everyday working life creates a dark cloud over a day that should be a joy.

With the right approach, though, Sunday’s can be days of rejuvenation—a chance to recharge our batteries—and to set ourselves up for a fantastic week. It is just a matter of the way you look at Sundays.

Sunday’s give me a chance to take stock of how my week has gone and decide what I want to achieve the following week. Each Sunday allows me to step back from the everyday grind and to measure my progress against the plan I had for the week and to reset that plan to make the next week even better.

Here are 13 ways you can turn Sunday’s into amazingly productive days:

1. Wake up at Your Normal Time

I grew up thinking Sunday’s were a great day to ‘catch-up on my sleep’. The problem here is by over-sleeping on a Sunday, you often find it difficult to get to sleep Sunday night and that begins the cycle of sleep debt you want to avoid.[1]

Waking up at your normal time maintains regular sleep patterns and this helps to make sure your sleep schedule is consistent throughout the week. When you are in a perpetual sleep debt all week, your productivity will sink. Ensuring you have a good night sleep every night, keeps you in a highly productive state.

2. Start the Day With “Me-Time”

“Me-time” is time you give to yourself.[2] It’s time you can spend doing all the things you love doing without the fear of being interrupted. That could be exercise, reading, going for a long walk or meditation.

Before Google and smartphones, people in the U.K. used to wake up on a Sunday morning, take a short walk to the local newsagent to buy the Sunday papers. The Sunday papers had all sort of supplements on books, lifestyle, gardening and fashion.

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You would get home, settle into your favourite armchair and spend an hour or two reading through all these supplements. For me, I would put on some relaxing music and just relax with a nice cup of tea. It was a wonderful way to spend Sunday morning. No stress, no pressure, just me and the Sunday papers.

Decide what you want to do with your Sunday morning, make sure it is focused on you and start this week. You will thank yourself for it.

3. Do Some Exercise

Now, this does not mean you go out and do a 10-mile run or spend one or two hours in the gym. What this means is to get outside and move.

Our lifestyles today have taken away a lot of natural movement. This has become particularly prominent this year with many of us having to work from home. Those walks to the bus stop, train station and the office have gone. Now we get up, move from one room to another, sit down and start work.

Sunday’s give you a chance to move. Take that opportunity. Get yourself outside for an hour or two. Enjoy nature. Go with your family or friends and just have a relaxing hour or two in nature. This is possibly one of the best ways to reduce stress, get some healthy exercise and set yourself up for a wonderful week.

4. Plan the Day

Not having a plan for the day will leave you at the mercy of outside events. Instead, decide on Saturday evening what you will do the next day. Make sure you wake up at your normal time, indulge in your favourite morning drink and start your day.

Having no plan for the day, will likely result in you waking up late, making it difficult to get a good night’s sleep the next evening and you will waste the opportunity to make the day count.

Your plan does not have to be too detailed. Something similar to:

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  • Wake up and make coffee
  • Put on some great music
  • Sit down and enjoy coffee
  • Take a 2-hour walk
  • Read for an hour or two
  • Spend some time with the kids

Just make sure you have a rough plan for the day, but keep things as flexible as possible.

5. Watch a Sports Game

This is a great way to get yourself away from thinking about work and your troubles. I’m a big rugby and motorsport fan and even in these difficult pandemic times, there are plenty of sports events I can watch on YouTube.

Whatever sport you enjoy, take some time on Sunday to watch a game. Just getting into the game, enjoying the skills on show and marvelling at the professionalism removes you from your everyday world for a while. It’s a great way to give your brain some much-needed relaxation and provides a wonderful distraction from your everyday normal life.

6. Make Sure You Do Something Different

Doing the same things day after day will eventually turn every day into a grind. You want to be looking forward to your Sunday’s. Plan to go out for a drive in the countryside, or a walk in an unfamiliar park, or go to the cinema or an outside concert.

Do anything that breaks up your routine. Like watching a sports game, it takes you away from the normal everyday life you lead and gives you something refreshingly different to enjoy and experience.

7. Clean Up

I know, most people hate doing house chores but having a clean, ordered home does wonders for your overall mental wellbeing. I love ending Sunday with a beautifully clean home, knowing everything is in its place, the floors are clean and all my laundry is put away and ready for the following week.

It can be hard to find the time to stay on top of all the cleaning during the week, so setting aside some time each Sunday to do a cleanup leaves you feeling refreshed, energized and ready for whatever the following week will throw at you.

8. Prepare You Clothes for the Following Week

This may seem a bit excessive, but it saves so much time and cognitive overload. All it takes is one bad night’s sleep and you wake up and find yourself rushing around trying to get yourself ready for your first appointment.

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In that state, trying to decide what clothes to wear in another decision you just don’t need. It’s far better to make a rough plan on a Sunday what you will wear for work and have all these clothes ready, washed and ironed.

It also prevents discovering the shirt you want to wear for the early morning meeting is still in the laundry basket when you need it. Plan ahead. It saves so much time and stress.

9. Do a Weekly Planning Session

I’ve experimented doing a weekly planning session on different days but by far, the best day to plan is Sunday. I find that Sunday evenings are the best times to open up my calendar and to-do list, and to plan for the week ahead. It sets me up for the week ahead.

It also helps me to sleep better on Sunday evening, knowing exactly what I need to accomplish the following week. I can start Monday morning without wasting time trying to figure out where things were left the previous Friday.

What I am looking for are where all my meetings are, which days I can focus on my deep and project work and to make sure I have everything processed from the week before.

10. Clear Out Your Email

What? Doing email on a Sunday? Yes. Why? Because the worst thing you can do is start the new week with an inbox full of last week’s unreplied-to emails.

For most of us, Monday morning is likely to be the one day in the week we do not have a lot of email in our inboxes, so we can begin the day on our most important project work. If you spend an hour or two cleaning up your email from last week, you miss a tremendous opportunity to start with a clean slate.

We don’t get a lot of email in on a Sunday, so you can process your inbox and actionable folders to make sure when the new week begins, you not only have a set of outcomes you want to achieve that week, but also begin the new week with no hangovers from the week before.

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11. Do Some Work on Your Side Project

Now, this does not mean work. This means your own personal projects. It could be a DIY project, doing something in your garden, restoring an old car or writing your book.

Sunday’s give you incredible opportunities to do all those things you dream of doing but never seem to find time to do them. Just getting on and doing these side projects removes you from your everyday work, and allows you a few hours to do the things you love doing.

12. Read a Book

During the week, it can be hard to read a good book. We get up, rush out the door to get to work (or move to our home work station and start the computer). When we finish the day, we are exhausted and just want to vegetate in front of the TV.

Don’t waste Sunday’s. They give you a great opportunity to spend time with the books you want to read.

13. Prepare You Meals for the Following Week

This is a great one for those of you who are following a healthy diet and exercise plan. Preparing meals for the following week not only saves a lot of time, it also encourages you to eat healthy on those exhausting days when all you want to do is eating pizza and flopping down on the sofa.

Having a set of pre-prepared meals reduces the temptation during the week when your willpower is at its lowest. It’s quick, healthy and easy to do. It makes sure you are sticking to your diet plan.

Bottom Line

I am not suggesting you try and fit all these things into Sunday. Just pick a few that resonate with you. Do those that will give you the biggest benefit and most joy.

Sunday’s need to be restful, relaxing and give you a chance to do those things you do not normally have time to do. It’s an incredible day, so don’t waste it laying in bed watching endless episodes of your favourite TV series.

More of What You Can Do During Weekend

Featured photo credit: Priscilla Du Preez via unsplash.com

Reference

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