Advertising

7 Effective Ways Calm People Plan And Accomplish Their Work

7 Effective Ways Calm People Plan And Accomplish Their Work
Advertising

Work can be tense sometimes. Ideally, we all have our different levels of temperament. While others may find it easier to deal with their temperament better than others, we all have to learn how to deal with our emotions so that we can get the best out of our work.

Calm people are able to plan and settle their work so they can function optimally. We can learn a thing or two (or seven) from them.

Advertising

1. They have an outlet to channel their frustrations and anger

When calm people are faced with pressure and stress they tend to focus on ways to release their negativity. They do not let such anxiety or stress overwhelm them, rather they use certain avenues to take away their negativity feelings. This could be through exercising, listening to music, or participating in certain hobbies. By doing this, they can be in control of what happens to them rather than allowing it to take over them.

2. They have a decent sleep

They know that being tired and sleepy has a way of making them cranky or stressed. Your mood can be greatly influenced by your body’s energy level. To keep your body’s energy level up you should learn to give your body the rest it deserves. Calm people do well to take regular siestas or short naps so as to remain energized.

Advertising

3. They maintain a clean and neat work-space

When your work-space becomes disorganized and disheveled it is difficult to remain calm. A workplace that has things piling up and waiting to be done tends to cause anxiety and stress. To avoid this, calm people are very meticulous about their environment. It is placating to have things in place and available when you need them. Calm people are great at organizing their desk so they know where everything is. When you have a tidy work-space you are more relaxed and set to do things when they need to be done.

4. They take breaks

They find time to take a break from a busy schedule. Such time could be used to blow off some steam and unwind. While many persons may not see the necessity of taking breaks and giving themselves the time to recharge, calm people know that this is a weapon they can use in planning and settling their work. Ideally such vacationing or breaks are great at preventing burnout, reducing stress, and improving health.

Advertising

5. They connect and socialize

There is no point thinking and acting that you can get everything done by yourself. Calm people are great at socializing and seeking the support of others to get their job done. They are not ashamed to ask for help or seek advice if they have to. They do understand the importance of togetherness and friendship. Such becomes reassuring for them and a channel to settle their work more often.

6. They dial back on coffee

There is something about coffee. However, more than 500 mg of caffeine a day can increase your anxiety. A moderate dose of a coffee a day is great, but if your daily routine includes drinking more than five cups of coffee, you are brewing anxiety for yourself. Calm people know that while caffeine has its strengths, too much of it can be a disadvantage for them.

Advertising

7. They write it down

To settle and plan adequately, calm people write down their thoughts. They express gratitude and their negative thoughts through this channel. Moreover, it helps them maintain clarity about their goals and desires. As much as they can look at the past, they can also strategize and prepare for the future. Writing has a way of preventing stress and worries by replacing the negative energy with positive energy, which helps meet the challenges ahead.

Featured photo credit: http://www.compfight.com via compfight.com

Advertising

More by this author

Casey Imafidon

Specialized in motivation and personal growth, providing advice to make readers fulfilled and spurred on to achieve all that they desire in life.

8 Reasons Risk Takers Are More Likely To Be Successful 10 Habits Of People Who Are Highly Successful At Work How to Form Your Success Formula to Get Unstuck in Life 6 Things To Do Every Day To Ensure You Stick To Your Goals 13 Signs You’re A Pretty Quick Learner

Trending in Productivity

1 7 Effective Ways To Motivate Employees in 2021 2 How a Project Management Mindset Boosts Your Productivity 3 5 Values of an Effective Leader 4 How to Motivate People Around You and Inspire Them 5 The Importance of Reminders (And How to Make a Reminder Work)

Read Next

Advertising
Advertising

Last Updated on July 21, 2021

The Importance of Reminders (And How to Make a Reminder Work)

The Importance of Reminders (And How to Make a Reminder Work)
Advertising

No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

Advertising

From Creating Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

Advertising

The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

Advertising

But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

Advertising

Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

More on Building Habits

Featured photo credit: Unsplash via unsplash.com

Advertising

Reference

[1] Getting Things Done: Trusted System

Read Next