Advertising
Advertising

8 Principles to Keep in Mind to Reach an Unprecedented Level of Productivity

8 Principles to Keep in Mind to Reach an Unprecedented Level of Productivity

We all have those days: we show up to work after not getting enough sleep, or getting too much, and find ourselves with our chin in our palm staring blankly at the screen. While it’s hard to get out of this mood, as we try to keep our eyes from falling shut, we have to keep these principles and quotes in mind for when we wake up and get back at it.

1. We should hold periodic meetings

Meetings are a great way to touch base with our team and make sure that everybody is on the right track. Keep in mind, however, that most actual work gets done outside of these meetings.

As Thomas Sowell said: “The least productive people are usually the ones who are most in favor of holding meetings.”

Let’s keep meetings brief, with a clear focus, and make sure to summarize key takeaways at the end to ensure everyone is on the same page.

Advertising

2. We need to test new ideas

We should be careful not to get comfortable simply doing what’s “good enough”. Let’s make sure to continuously test new ideas in search of a more productive or efficient method to complete our workflow.

Mark Zuckerberg was right when he said, “In a world that’s changing really quickly, the only strategy that is guaranteed to fail is not taking risks.”

3. We mustn’t multitask

“Concentrate all your thoughts upon the work in hand,” said Alexander Graham Bell, “the sun’s rays do not burn until brought to a focus.”

When approaching our work, we should give our full attention to one task at a time. Time spent transitioning between tasks can add up to hours out of your day. Not to mention, when we dedicate our focus to a single task, we’ll surely produce higher-quality results.

Advertising

4. We need to give ourselves a break

If we find that our productivity has hit the wall, let’s try getting away from our desk and giving our mind a chance to refresh. We need to take a a nap or spend the day at home.

“Being lazy does not mean that you do not create. In fact, lying around doing nothing is an important, nay crucial, part of the creative process. It is meaningless bustle that actually gets in the way of productivity. All we are really saying is, give peace a chance.” -Tom Hodgkinson

5. We have to “Automate”

With so much new technology, many human processes can now be replaced with apps and programs. Where automation isn’t possible, we can try to create a simple process that can be recreated.

“Improved productivity means less human sweat, not more,” said Henry Ford.

The easier our process becomes to repeat, the more time we’ll make for what’s most important.

6. We should delegate when possible

A wise man, J. Paul Getty, once said, “I’d rather have 1 percent of the efforts of 100 people than 100 percent of my own efforts.”

He had a good point. Our energy should be put to use to accomplish tasks that require our brainpower and expertise. Keep in mind, once we delegate a task, we have to let our team take care of it. Hovering over the tasks once we past them down wastes as much time as keeping them on our desk to do ourselves.

7. “Never mistake motion for action”

Just because we’re writing a to-do list and organizing our email doesn’t mean we’re actually getting things done. Let’s put aside small distracts that get us off track, and make sure we recognize the difference between busywork and actually getting work done. Do we really need to color code those sticky notes?

Advertising

8. We should get to work early

Our hours probably look like something from 9:00 AM – 6:00 PM. Rather than walking in the door at 8:59 AM so we can clock in right as the clock strikes 9, let’s try showing up 10-15 minutes early. This will give us time to focus in on the work in front of us, so we can hit the ground running as soon as we punch in for the day.

Now perk up! It’s time to get started.

More by this author

Men Chatting 6 Places You Can Learn a Language Online For Free The Ultimate Secret to Better Time Management 7 Undiscovered Apps to Boost Productivity in Your Small Business Is Whatsapp’s “Blue Tick” Function A Good Thing? 8 Principles to Keep in Mind to Reach an Unprecedented Level of Productivity

Trending in Productivity

1 How to Stop Information Overload 2 7 Natural Memory Boosters That Actually Work for All Ages 3 How to Improve Your Memory: 7 Natural (And Highly Effective) Ways 4 11 Tactics on Increasing Brain Power, Memory, and Motivation 5 How to Use More of Your Brain to Become More Productive and Happy

Read Next

Advertising
Advertising
Advertising

Last Updated on February 21, 2019

How to Stop Information Overload

How to Stop Information Overload

Information overload is a creature that has been growing on the Internet’s back since its beginnings. The bigger the Internet gets, the more information there is. The more quality information we see, the more we want to consume it. The more we want to consume it, the more overloaded we feel.

This has to stop somewhere. And it can.

As the year comes to a close, there’s no time like the present to make the overloading stop.

But before I explain exactly what I mean, let’s discuss information overload in general.

How Serious Is Information Overload?

The sole fact that there’s more and more information published online every single day is not the actual problem. Only the quality information becomes the problem.

This sounds kind of strange…but bear with me.

When we see some half-baked blog posts we don’t even consider reading, we just skip to the next thing. But when we see something truly interesting — maybe even epic — we want to consume it.

We even feel like we have to consume it. And that’s the real problem.

No matter what topic we’re interested in, there are always hundreds of quality blogs publishing entries every single day (or every other day). Not to mention all the forums, message boards, social news sites, and so on.

Advertising

The amount of epic content on the Internet these days is so big that it’s virtually impossible for us to digest it all. But we try anyway.

That’s when we feel overloaded. If you’re not careful, one day you’ll find yourself reading the 15th blog post in a row on some nice WordPress tweaking techniques because you feel that for some reason, “you need to know this.”

Information overload is a plague. There’s no vaccine, there’s no cure. The only thing you have is self-control.

Luckily, you’re not on your own. There are some tips you can follow to protect yourself from information overload and, ultimately, fight it.

But first, admit that information overload is really bad for you.

Why Information Overload Is Bad for You

Information overload stops you from taking action. That’s the biggest problem here.

When you try to consume more and more information every day, you start to notice that even though you’ve been reading tons of articles, watching tons of videos and listening to tons of podcasts, the stream of incoming information seems to be infinite.

Therefore, you convince yourself that you need to be on a constant lookout for new information if you want to be able to accomplish anything in your life, work and/or passion. The final result is that you are consuming way too much information, and taking way too little action because you don’t have enough time for it.

The belief that you need to be on this constant lookout for information is just not true.

Advertising

You don’t need every piece of advice possible to live your life, do your work or enjoy your passion.

How to Stop Information Overload (And Start to Achieve More)

So how to recognize the portion of information that you really need? Start with setting goals.

1. Set Your Goals

If you don’t have your goals put in place, you’ll be just running around grabbing every possible advice and thinking that it’s “just what you’ve been looking for.”

Setting goals is a much more profound task than just a way to get rid of information overload. Now by “goals” I don’t mean things like “get rich, have kids, and live a good life”. I mean something much more within your immediate grasp. Something that can be achieved in the near future — like within a month (or a year) at most.

Basically, something that you want to attract to your life, and you already have some plan on how you’re going to make it happen. So no hopes and dreams, just actionable, precise goals.

Then once you have your goals, they become a set of strategies and tactics you need to act upon.

2. Know What to Skip When Facing New Information

Once you have your goals, plans, strategies and tasks, you can use them to decide what information is really crucial.

First of all, if the information you’re about to read has nothing to do with your current goals and plans, then skip it. You don’t need it.

If it does, then ask yourself these questions:

Advertising

  • Will you be able to put this information into action immediately?
  • Does it have the potential to maybe alter your nearest actions/tasks?
  • Is it so incredible that you absolutely need to take action on it right away?

If the information is not actionable in a day or two, then skip it.

(You’ll forget about it anyway.)

And that’s basically it. Digest only what can be used immediately. If you have a task that you need to do, consume only the information necessary for getting this one task done, nothing more.

You need to be focused in order to have clear judgment, and be able to decide whether some piece of information is mandatory or redundant.

Self-control comes handy too. It’s quite easy to convince yourself that you really need something just because of poor self-control. Try to fight this temptation, and be as ruthless about it as possible – if the information is not matching your goals and plans, and you can’t take action on it in the near future, then SKIP IT.

3. Be Aware of the Minimal Effective Dose

There’s a thing called the MED – Minimal Effective Dose. I was first introduced to this idea by Tim Ferriss. In his book The 4-Hour BodyTim illustrates the minimal effective dose by talking about medical drugs.

Everybody knows that every pill has a MED, and after that specific dose, no other positive effects occur, only some negative side effects if you overdose big.

Consuming information is somewhat similar. You need just a precise amount of it to help you to achieve your goals and put your plans into life.

Everything more than that amount won’t improve your results any further. And if you try to consume too much of it, it will eventually stop you from taking any action altogether.

Advertising

4. Don’t Procrastinate by Consuming More Information

Probably one of the most common causes of consuming ridiculous amounts of information is the need to procrastinate. By reading yet another article, we often feel that we are indeed working, and that we’re doing something good – we’re learning, which in result will make us a more complete and educated person.

This is just self-deception. The truth is we’re simply procrastinating. We don’t feel like doing what really needs to be done – the important stuff – so instead we find something else, and convince ourselves that “that thing” is equally important. Which is just not true.

Don’t consume information just for the sake of it. It gets you nowhere.

The focus of this article is not on how to stop procrastinating, but if you’re having such issue, I recommend you read this:

Procrastination – A Step-By-Step Guide to Stop Procrastinating

Summing It Up

As you can see, information overload can be a real problem and it can have a sever impact on your productivity and overall performance.

I know I have had my share of problems with it (and probably still have from time to time). But creating this simple set of rules helps me to fight it, and to keep my lizard brain from taking over.

I hope it helps you too, especially as we head into a new year with a new chance at setting ourselves up for success.

More Resources About Boosting Brain Power

Featured photo credit: Pexels via pexels.com

Read Next