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7 Things That Productive People Do In The First 10 Minutes At Work

7 Things That Productive People Do In The First 10 Minutes At Work

Ah, a new day at the office. But will it be a good one, full of productivity? Even though offices can be unpredictable places, there are things that productive people do differently to squeeze the most out of their work day, every day.

Productive people know that the first 10 minutes of their day in the office can make or break the amount of work they can get done. Productive people make sure to follow through with a few actions before they get down to business.

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So if you’re interested in super charging your productivity, do these 7 things in the first 10 minutes at work.

1. Write 3 things you’re grateful for

A study on gratitude done at the University of Miami found that people who kept a daily journal of gratitude were happier, more productive and much happier. Sheryl Towers, professional development coach, says in her book Seeds of Success: “The results of the study indicated that daily gratitude exercises resulted in higher reported levels of alertness, enthusiasm, determination, optimism and energy. Additionally, the gratitude group experienced less depression and stress, was more likely to help others, exercised more regularly and made more progress toward personal goals. According to the findings, people who feel grateful are also more likely to feel loved.”

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2. Clear your desk

Nothing is worse than clutter in driving down productivity. If you are scrambling every time you need a pen, stapler, notepad or important document, that’s wasted time you’ll never get back. Take a few moments during the first 10 minutes of your day to make sure that everything on your desk is straightened out and exactly where you expect it to be.

3. Connect with your coworkers

Start the day off right with a few friendly ‘hellos’ to your office comrades. A big part of productivity is knowing when to ask questions, and to whom. Trying to figure everything out on your own sets up roadblocks in your road to getting your goals accomplished. Therefore, make sure that you create and maintain positive working relationships with your coworkers. Productive people recognize how crucial this is, and so spend a few moments in the first 10 minutes of every day to round the office and say ‘good morning’.

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4. Write down your top three goals for the day

Productive people take the time to write the top three things which would make their day successful if completed. These help keep you focused on the prize when your day might get detracted by busy office life.

5. Review and confirm your to-do list

Once you’ve got your priorities ironed out, it is crucial that you take the time to make sure that your the tasks you’ve set for yourself are aligned with your goals and priorities. Having a careful to-do list organizes your day and helps you understand the specific tasks you need to plan around.

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6. Write down your daily affirmation

Productive people are upbeat, positive and optimistic. They don’t spend time mired in negativity – they spend time taking action. Matthew D. Della Porta, author of The How of Happiness, writes “Simply put, daily affirmations train your brain to think positively; they are uplifting truths you want to believe and heartwarming convictions about yourself or the world as a whole. They are one of the most effective ways to proactively and permanently change the way you think.”

7. Read an inspirational quote

Super charge your day with some words of wisdom from success Productive People before you. Before jumping into work, productive people seek inspiration from their forefathers and mothers by reading an inspirational quote.

The first 10 minutes of the day can truly set the level of your productivity of the rest of the day. Follow in the footsteps of the more productive among us to make sure that you set yourself up for productivity success everyday.

Featured photo credit: Girl Using Laptop In Hotel Room/Stokpic via stokpic.com

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Last Updated on November 18, 2019

How to Prioritize Right in 10 Minutes and Work 10X Faster

How to Prioritize Right in 10 Minutes and Work 10X Faster

Everyone of my team members has a bucketload of tasks that they need to deal with every working day. On top of that, most of their tasks are either creativity tasks or problem solving tasks.

Despite having loads of tasks to handle, our team is able to stay creative and work towards our goals consistently.

How do we manage that?

I’m going to reveal to you how I helped my team get more things done in less time through the power of correct prioritization. A few minutes spent reading this article could literally save you thousands of hours over the long term. So, let’s get started with my method on how to prioritize:

The Scales Method – a productivity method I created several years ago.

How to Prioritize with the Scales Method

    One of our new editors came to me the other day and told me how she was struggling to keep up with the many tasks she needed to handle and the deadlines she constantly needed to stick to.

    At the end of each day, she felt like she had done a lot of things but often failed to come up with creative ideas and to get articles successfully published. From what she told me, it was obvious that she felt overwhelmed and was growing increasingly frustrated about failing to achieve her targets despite putting in extra hours most days.

    After she listened to my advice – and I introduced her to the Scales Method – she immediately experienced a dramatic rise in productivity, which looked like this:

    • She could produce three times more creative ideas for blog articles
    • She could publish all her articles on time
    • And she could finish all her work on time every day (no more overtime!)

    Curious to find out how she did it? Read on for the step-by-step guide:

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    1. Set Aside 10 Minutes for Planning

    When it comes to tackling productivity issues, it makes sense to plan before taking action. However, don’t become so involved in planning that you become trapped in it and never move beyond first base.

    My recommendation is to give yourself a specific time period for planning – but keep it short. Ideally, 10 or 15 minutes. This should be adequate to think about your plan.

    Use this time to:

    • Look at the big picture.
    • Think about the current goal and target that you need/want to achieve.
    • Lay out all the tasks you need to do.

    2. Align Your Tasks with Your Goal

    This is the core component that makes the Scales Method effective.

    It works like this:

    Take a look at all the tasks you’re doing, and review the importance of each of them. Specifically, measure a task’s importance by its cost and benefit.

    By cost, I am referring to the effort needed per task (including time, money and other resources). The benefit is how closely the task can contribute to your goal.

      To make this easier for you, I’ve listed below four combinations that will enable you to quickly and easily determine the priority of each of your tasks:

      Low Cost + High Benefit

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      Do these tasks first because they’re the simple ones to complete, yet help you get closer to your goal.

      Approving artwork created for a sales brochure would likely fit this category. You could easily decide on whether you liked the artwork/layout, but your decision to approve would trigger the production of the leaflet and the subsequent sales benefits of sending it out to potential customers.

      High Cost + High Benefit

      Break the high cost task down into smaller ones. In other words, break the big task into mini ones that take less than an hour to complete. And then re-evaluate these small tasks and set their correct priority level.

      Imagine if you were asked to write a product launch plan for a new diary-free protein powder supplement. Instead of trying to write the plan in one sitting – aim to write the different sections at different times (e.g., spend 30 minutes writing the introduction, one hour writing the body text, and 30 minutes writing the conclusion).

      Low Cost + Low Benefit

      This combination should be your lowest priority. Either give yourself 10-15 minutes to handle this task, or put these kind of tasks in between valuable tasks as a useful break.

      These are probably necessary tasks (e.g., routine tasks like checking emails) but they don’t contribute much towards reaching your desired goal. Keep them way down your priority list.

      High Cost + Low Benefit

      Review if these tasks are really necessary. Think of ways to reduce the cost if you decide that the completion of the task is required.

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      For instance, can any tools or systems help to speed up doing the task? In this category, you’re likely to find things like checking and updating sales contacts spreadsheets. This can be a fiddly and time-consuming thing to do without making mistakes. However, there are plenty of apps out there they can make this process instant and seamless.

      Now, coming back to the editor who I referred to earlier, let’s take a look at her typical daily task list:

        After listening to my advice, she broke down the High cost+ High benefit task into smaller ones. Her tasks then looked like this (in order of priority):

          And for the task about promoting articles to different platforms, after reviewing its benefits, we decided to focus on the most effective platform only – thereby significantly lowering the associated time cost.

          Bonus Tip: Tackling Tasks with Deadlines

          Once you’ve evaluated your tasks, you’ll know the importance of each of them. This will immediately give you a crystal-clear picture on which tasks would help you to achieve more (in terms of achieving your goals). Sometimes, however, you won’t be able to decide every task’s priority because there’ll be deadlines set by external parties such as managers and agencies.

          What to do in these cases?

          Well, I suggest that after considering the importance and values of your current tasks, align the list with the deadlines and adjust the priorities accordingly.

          For example, let’s dip into the editor’s world again.

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          Some of the articles she edited needed to be published by specific dates. The Scales Method allows for this, and in this case, her amended task list would look something like this:

            Hopefully, you can now see how easy it is to evaluate the importance of tasks and how to order them in lists of priority.

            The Scales Method Is Different from Anything Else You’ve Tried

            By adopting the Scales Method, you’ll begin to correctly prioritize your work, and most importantly – boost your productivity by up to 10 times!

            And unlike other methods that don’t really explain how to decide the importance of a task, my method will help you break down each of your tasks into two parts: cost and benefits. My method will also help you to take follow-up action based on different cost and benefits combinations.

            Start right now by spending 10 minutes to evaluate your common daily tasks and how they align with your goal(s). Once you have this information, it’ll be super-easy to put your tasks into a priority list. All that remains, is that you kick off your next working day by following your new list.

            Trust me, once you begin using the Scales Method – you’ll never want to go back to your old ways of working.

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            Featured photo credit: Vector Stock via vectorstock.com

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