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7 Creative Ways To Overcome Procrastination

7 Creative Ways To Overcome Procrastination

Everyone procrastinates. It’s a fact of life. Every day you’re faced with undesirable tasks that you postpone. Who hasn’t put off paying taxes, making doctor’s appointments, and organizing the piles of papers on your desk? And it’s not only tasks. Communication is an often-procrastinated task that we avoid. The other is putting things in their proper place. Why should you should you put your clothes away when you’re going to wear the same ones later? Think about it, how many conversations are you avoiding (right now) that you should be having?

It’s human nature to avoid the unwanted, uncomfortable, and undesirable tasks, events, and situations. If you avoid a task, you might want to ask yourself, what is this showing me about myself. We avoid tasks because they show us our hidden character flaws (ones that we’d rather not see in ourselves). Procrastinated tasks are triggers of our what we don’t like in ourselves.

We don’t want to face the fact that math that concepts are hard. Or maybe a task will shows you how disorganized you are. (Where are all those receipts I saved for taxes?) We don’t want to admit that a certain subject makes us feel stupid. (I’m an artist my brain doesn’t comprehend finances). We’d like to believe that we could master any subject.

People tend to label themselves as procrastinators but it’s not that simple. There are many hidden issues that cause us to avoid starting or finishing tasks. If you know what type of procrastinator you are, it’s easier to customize a system that will support you during the stressful times, and lead to success. There are different types of procrastinators.

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There are perfectionists who get stuck over-preparing. Every detail has to be in place, lined up symmetrically before they can begin. There are the pressure-cookers who choose to wait because they work best under pressure. But in reality, they have no sense of timing, don’t understand the project, or it’s something boring like taxes, monthly accounting, and organizing paper piles.

And then there are party people who’d rather be hanging out with friends in the neighborhood bar than face paying bills (because if they do, they’ll overdraw their account).

Don’t forget the pretenders who get themselves into situations they know nothing about. Sure, I can do that, they tell their colleagues. They’re confident (at the time) that they’ll figure it out but as the deadline comes closer, they sit there blank and clueless. Their “superman complex” makes them think they can fly, but when they’re standing on the ledge, they look down to see it’s made of Kryptonite.

Let’s face it; when you’re procrastinating you just don’t want to do what you have to do. Whether it’s paying taxes, going to the dentist, or calling your aunt to wish her a happy birthday- admit it, there is something about that task that sets off your internal discomfort alarm.

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Some reasons we procrastinate are: doubt (I don’t know how to do it), fear (I’m afraid I won’t be good enough), desire (I’d rather go out with friends), indecision (I can’t decide what or how to do it), or boredom (I can’t concentrate. Too boring!).

So don’t waste your money or try to read a book on productivity, you know you won’t do that either. What you need are some creative-out-of-the-ordinary do-it-now hacks. Here are seven creative ways to overcome procrastination.

Be honest with yourself.

Admit it. It’s okay to say, I just don’t want to do this. Don’t deceive yourself. You’ll feel so much better if you’re honest with yourself. Face the facts. If you don’t want to do it now, say so. But commit to when you will do it, even if it’s an hour before the deadline. Why do you think the post office stays open past midnight on April 15?

Avoid traditional methods.

They won’t work if you don’t want to do the task, no matter how many clever reminders you use. Know what’s holding you back from facing the task, and then get creative. Customize the task for your specific needs. If you’re a night person, and your brain functions best at 1:00 a.m., plan your day around your high functioning hours. That means instead of grabbing another Red Bull or double-shot espresso at 3:00 p.m., take a power nap and prepare for a late night.

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Get support.

You may be avoiding the task because you don’t know to do it. You can spend hours trying to figure out how to do it, but that’ll only cause more stress. Ask for help. Admit that it’s not your area of expertise and find a friend, professional, book, or website that will help you get the job done.

Know your strengths.

You may be an expert mathematician, but your analytical mind might not comprehend the cognitive logic of psychology. Admit your reason for not getting started. Face the facts. It’s ok. Nobody’s perfect. Everyone isn’t a master in every subject. Go easy on yourself. Know that you have strengths but you can’t excel in every area. Knowing your strengths will help you accomplish your goals. Take this survey to discover your strengths.

Set a deadline.

Stating that you know it will be late creates a feeling of control, even if it’s up a last minute deadline. Admit that you’ll get the job done when you’re ready. Try to keep the deadline. Write it on a calendar. Send yourself an email. Set 3 alarms at different intervals to remind you to meet the deadline. The future can’t be seen or measured. What’s measured is managed, said Peter Drucker. Measure your time so you can manage it.

What’s the punishment?

Procrastination is denial. We know there will be a consequence but we ignore the repercussions if we do not complete required tasks. Procrastinators put off monitoring their bank accounts until they get an email saying their account is overdrawn. We become time blind, Dr. Russell Barkley states in his book, Taking Charge of Adult ADHD. Here and now is all that matters.

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What’s the reward?

When’re stuck in procrastination, negative thoughts take over your mind. All you think of is the despicable task you’re avoiding. You forget the benefits you’ll receive from completing the task. If you’re a student struggling to finish a paper for a required class, keep the reward in mind, you’ll be motivated to push through the discomfort to get a diploma. It’s amazing how motivated a bride can become when she has to lose weight before her wedding. Rewards are motivators.

You are not alone. Everyone avoids what they don’t enjoy. It’s true, some people are masters at forging through the tough tasks, but most of us have a long list of avoidances every day. Discover your strengths and then use them to get through the discomfort of procrastination. You will feel fantastic when you do!

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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