If you are someone that likes to Get Things Done on a Mac, (and I do mean that in a GTD type of way) there have been two Mac apps that have been prevalent for most users in the past few years; OmniFocus by The Omni Group and Things by Cultured Code.
Things sat on the sidelines for the last couple of years because of a lack of good cloud sync, that is, sync that didn’t require you to be by your Mac or on the same network, happened throughout the day as you were checking things off, and kept the Mac, iPad, and iPhone apps in sync. OmniFocus has had reliable sync for sometime through WebDAV and then with the new Omni Sync Server. But, with the release of Things Cloud and then Things 2.0, Cultured Code has proven that Things isn’t dead. But, how does Things 2.0 fair against one of the best, most powerful productivity apps on the Mac even after all its new features? Let’s take a look.
We are going to take a look at each app separately. There is no scoring or anything corny like that. This comes from my experience of using both apps for an extended period of time.
OmniFocus is not necessarily the easiest app to use, especially at first crack. This is mostly due to its many features and ways that you can customize it. The thing is that once you get over a tiny learning curve (there are a lot of great resources for this) you can create new tasks, outline projects, create powerful perspectives, and slice-and-dice your data easily. It’s worth diving into to get this added functionality.
The iPad app may be the most straightforward of all of the apps on first use, but don’t let that fool you. You can basically do everything that the Mac app can offer, except create perspectives. In fact, many things on the app iPad especially reviewing your projects are super easy because of Omni’s infamous Review and Forecast modes.
If you need a “professional grade” personal productivity app, OmniFocus has the features to cover you. Here are just a few of the features that you get with OmniFocus:
OmniFocus is a powerhouse when it comes to features. It sports pretty much every feature you may want in a productivity app for Mac and iOS.
I love OmniFocus but there are a few issues:
OmniFocus is definitely a staple of Mac productivity applications and is favorited by many, but with let’s see what Things 2.0 has to offer the user and if it can beat out OmniFocus.
Things 2.0 was released and Things Cloud availability started on August 9th, 2012.
Things is a delightfully easy and beautiful app to use. The layout and design invites you to start adding tasks, adding tags, due dates, and assigning those to-dos to projects. Adding tasks is simple on all versions of the app by simply clicking or tapping the new todo button. Assigning due dates and tags to a task is just as simple. After you have added a new task you can fill out the information and the to-do is ready to go.
Things also has an easy way to add project by clicking or tapping the new project button. Projects can have one flat list of to-dos with separate due dates or an overall due date for the project. Tags in Things makes it easy to assign different categories and “contexts” to your tasks. You can also assign more than one per task which is a nice and powerful touch.
Things also stores your finished to-dos in the Logbook, a chronological list of what you have completed.
Things isn’t as featured-laden as OmniFocus, but the features it was are well thought out and useful.
Things is so gorgeous that I don’t want to say anything bad about it, but there are some glaring issues.
First things first. Things 2.0 and OmniFocus are both terrific apps that are out there helping people get things done every day, even as you read this. Things has been behind in the last couple of years and with the addition of its stellar Cloud Sync and new Daily Review it has started to bridge the gap in features, but is still behind OmniFocus.
Sure, OmniFocus is a very complicated and sometimes difficult app to use, but it has all the features that Things has (aside from some implementation details) and is constantly and consistently being updated which is a killer feature in and of itself. Things 2.0 is good now, but The Omni Group is working on OmniFocus 2.0 and it will assuredly add new features that Culture Code will be behind in once again.
So, the winner?
While I would say that I recommend Things for the “novice” GTD and productivity user out there, it wouldn’t make sense to recommend a product on shear ease of use and attractiveness. Things is definitely nice looking and feels light and bubbly to use, but after a new user gets passed the initial phase of getting used to OmniFocus they will find those extra features extremely useful and eventually require them in their workflow.
I highly recommend taking the time and energy to learn something a little more complicated that will be useful in more situations and for a longer time. Despite the great improvements to Things 2.0, OmniFocus is still the pick if you want to be king of your productivity.
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