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Overloaded at Work? Here’s How to Cope.

Overloaded at Work? Here’s How to Cope.

Are you one of the many people who complain that they are overworked, overloaded and over-stressed? Although they work hard every day, these people find that they never seem to get ahead. Tasks just keep piling up. What can you do if you are in this situation? Here is a seven point plan to sort the problem.

1.  Prioritize, prioritize, prioritize.  Revise your to-do list every day. Identify the really important things that must be done soon. Make sure that you tackle these first every day. Highly effective people plan their work and then work their plan. They make sure that they work first on the critical items and do not although themselves to get sidetracked with less important issues.

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2.  Agree your priorities with your boss. Sit down with your manager on a regular basis to discuss your workload and objectives, and get him or her to agree the top priorities. Once they have agreed you can say something like,
“I am glad we agree. I will prioritize and deliver these items, but it does mean that I will have to delegate or ignore some of the minor items that are clogging my desk.” You can then discuss some of the less important workload which is slowing you down.  If possible agree some solutions with your boss. Could you delegate or transfer some work to others? Are there reports which do not need to be filed or meetings that do not need to be attended? Discuss these issues openly.

3.  Get in early but leave on time. Try to get into work early before other people and their distractions arrive. It is a good time to work on your top priorities.You will accomplish more in an hour in the morning when you are fresh than you will in two hours in the evening when you are frazzled. If possible, try to leave at the appointed time—you need to see your friends and family and to get a good night’s sleep so eschew late nights in the office if you can.

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4. Say No. Stop doing low value activities. Most people waste time on trivial issues, so stop going to meetings where nothing much happens or where you add little value; just ask to be given a summary report instead. Remove yourself from distribution list emails which are of no interest. Do not accept additional work unless you know it is important and worthwhile. Do not agree to all requests, and challenge people about their need for the things they ask for. Don’t be awkward but don’t be a doormat either; your time is valuable and colleagues should know this.

5. Clear some space. Free up time in your day for the important activities by switching off your cell phone and signing out of email.  Make it clear that you do not want to be disturbed. Don’t multitask. Concentrate for say one hour on getting one really critical thing done. If necessary ,you can do this early in the morning or by working from home

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6. Take your Vacation. It appears that they cannot manage without you but they can. Force yourself to take your vacation— you owe it to yourself, your partner and family. It will refresh you and it might make the people at work appreciate you more.

7. Look to move up or move out. One of the best ways to get off this treadmill is to get promoted (and then you get onto another one). Network with people higher up at work and in other parts of the industry. Go to conferences and industry meetings. Raise your profile. If there is no possibility of career advancement in your current job then look seriously at opportunities outside.

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It is fine to work hard providing it leads somewhere. You should maximize your value at work by spending time on the really important things that only you can do. Be ruthless with the low value stuff: you will find that you get a lot more done, you will be better appreciated and you can enjoy your work again.

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Paul Sloane

Professional Keynote Speaker, Author, Innovation Expert

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Last Updated on November 5, 2019

How to Use Visual Learning to Work More Effectively

How to Use Visual Learning to Work More Effectively

Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

The Importance of Knowing Your Learning Style

Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

But it all starts when you’re able to first identify the best way you learn.

As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

The four most popular types of learning styles are:

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  • Visual learning style (what this article talks about).
  • Aural or auditory learning style (learning by listening to information presented).
  • Verbal or linguistic learning style (learning that involves speech and writing).
  • Tactile learning style (learning by touching and doing)

But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

How to Know If You’re a Visual Learner?

When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

How to Use Visual Learning for Success

Here’re 4 ways to use visual learning to boost your career or business:

1. Bring back the to-do list. Then add shapes and colors to boost productivity.

We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

2. Add graphs, charts and symbols to your reports.

Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

3. Effectively brainstorm with mind-mapping.

Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

4. Add video streaming to meetings.

What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

Is Visual Learning Better Than Other Learning Styles?

No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

More About Learning Styles

Featured photo credit: Unsplash via unsplash.com

Reference

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