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No One Will Tell You How Much Time You Should Work Every Day, So I Will

No One Will Tell You How Much Time You Should Work Every Day, So I Will

Here is a well researched fact of life. The more you work, the less productive you become! The secret is to work smarter and take lots of breaks.

Let us look at the research to see if this is really true. A social networking company tested their new app called Desk Time. Guess what? The top 10% most productive people were not even working 8 hour days. Their recipe for success? They took regular breaks of 17 minutes for every 52 minutes of work.

A University of Toronto study showed very similar results. The leader of the study, John Trougakos says:

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 “All efforts to control behavior, to perform and to focus draw on that pool of psychological energy. Once that energy source is depleted, we become less effective at everything that we do.”

Our brains are not designed for long, intense hours of focus. Work intensively for short bursts, then rest up.

But the 52 minute work and 17 minute break may not work for you. The secret is of course to take the breaks when you feel that you need them. Interrupting concentration by following a clock may ruin a train of thought. If I am on a roll and producing really good work, I want to continue so a break could be counterproductive.

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It might not work if you are dealing with restless customers who are waiting in line to be served. This principle may work better for mindless and repetitive tasks which do not require a high level of focus. But certainly it is worth experimenting with this and see how you can actually reduce the number of working hours and work smarter. Here are 7 practical suggestions so that you can do just that.

1. Don’t let presenteeism take over your life.

We have all heard of absenteeism but what about presenteeism? You have finished all the day’s tasks, yet you feel compelled to stay at your desk. You end up working longer hours than you really need. If you have the freedom to choose, just go home. There are lots of things waiting for you there. You can relax and spend time with the family or significant other. When you come back to work the next day, you are much more likely to get more creative and faster work done. Your body and brain need recharging.

2. Try working shorter hours with lots of breaks.

It may be time to experiment. Larry Page of Google wants to abolish the 40 hour working week . The Swedish government introduced a six hour working day as an experiment in the city of Gothenburg last April. The test group will work six hour days while the control group will work the standard 8 hours. Both groups will be paid the same. Will it reduce absenteeism and increase productivity? We are still waiting on the results as they are leaving it run for a year.

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3. Learn how to say no.

Stop giving away your time when you find that you are overwhelmed. The range of requests for help, collaboration, invitations and meetings seem never ending and if you find that your real work is lagging behind, then it is time to call a halt. The best advice I have found on this one is to take time before answering. You are more likely to say no and it will save you tons of time and energy when you say yes and have to backtrack later! Remember that ‘no’ is a complete sentence!

4. Breaks are more productive than you think.

If you think that your mind switches off entirely as you walk around the block or grab a coffee, then you are wrong. It is in these relaxing moments that the mind can produce some very creative ideas. It is not a waste of time. Albert Einstein, when asked how he came up with idea of relativity, said:

“I thought of that while riding my bike.” – Albert Einstein

5. Set yourself realistic deadlines.

There are lots of studies which show that people generally work better when there are time restrictions. In fact, pressure to complete tasks within a deadline can yield fruitful results, if the person sees it as a challenge. If, on the other hand, they see it as a threat, it may well be counterproductive having a tough deadline to meet. You have to decide how you react to deadlines and set them accordingly.

 6. Don’t overdo the breaks.

You have to find the right balance because having too many breaks can be an ally in procrastination. I cannot do that now as I have to have a break! If this is taken to its logical conclusion, then very little work will get done.

7. Don’t forget your body.

Switching off for a break might involve a nap, a walk or checking your Facebook status. Google was one of the first major companies to introduce nap rooms to help employees recharge mind and body. If you are not lucky enough to work in one of these companies, you may have to content yourself with taking a walk, stretching or doing something else to give your wrists, arms and fingers a rest. You can avoid the rather painful RSI (repetitive strain injury) by using software such as Workrave which will alert you with an alarm to tell you when to get up and move around.

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Let us know in the comments if you have successfully managed to work a shorter week and how you achieved that.

Featured photo credit: New books from AdLibris/Peter Hellberg via flickr.com

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Robert Locke

Freelance writer

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Last Updated on October 18, 2018

10 Key Characteristics of a Highly Successful Entrepreneur

10 Key Characteristics of a Highly Successful Entrepreneur

When it comes to starting your own business and pursuing your dream of becoming an entrepreneur, it can be advantageous to go all in and embrace the flexibility of finally quitting your day job.

Keep in mind, though, that it takes a special kind of person to take the business world by storm: a person who has cultivated the key characteristics of entrepreneurial success.

People with these characteristics are likely to succeed, whereas people without them have difficulty moving forward with even the most brilliant business ideas.

These characteristics of an entrepreneur are so important that I’ve decided to cover all 10 of them in detail so that you can start your business with your best foot forward.

1. Successful Entrepreneurs Practice Discipline

Plenty of business experts claim that you can’t get anywhere as an entrepreneur without vision or creativity, but that’s simply not the truth. Instead, the one quality that no entrepreneur can be successful without is discipline.

To build an idea into a business, you have to have the discipline to spend time slogging through the least fun parts of running a business (like the bookkeeping), rather than taking that time to do something fun.

Andrew Carnegie, one of the most financially successful Americans of all time, grew up working dull and difficult jobs in factories. Despite going to bed hungry some nights, he continued doing his best work. He was eventually hired by a railroad company and continued to move up the ladder until starting his own successful businesses. Carnegie is a fine example of an entrepreneur dedicated to discipline and hard work. He truly earned his dreams of prosperity and success.

When you’re the boss, there’s no one to keep you at work except yourself — and there’s no short-term consequences for skipping out early.

Sure, if an entrepreneur plays hooky enough he knows that the business just won’t happen, but it’s very hard to convince someone that ‘just this once’ won’t hurt (and to keep ‘just this once’ from becoming a daily occurrence).

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2. Successful Entrepreneurs Keep Calm

Things go wrong when you run your own business.

Most entrepreneurs go through crises with their businesses — and more than a few wind up with outright failures on their hands. But when you’re responsible for a business, you have to be able to keep calm in any situation. Any other reaction — whether you lose your temper or get flustered — compounds the problem.

Instead, a good entrepreneur must have the ability to keep his cool in an emergency or crisis. It may not make the problem easier to solve, but it certainly won’t make it harder.

Honestly, losing your calm is a quick path to becoming the kind of person who gives up in the face of adversity. Instead giving in to frustration, remember classic entrepreneur Benjamin Franklin.

Franklin kept his calm as he experimented and tweaked his inventions again and again in pursuit of success. He didn’t give up during his many failures – he chose to innovate. You can choose innovation, too.

If an entrepreneur can handle failure without frustration or anger, s/he can move past it to find success.

3. Successful Entrepreneurs Pay Attention to Details

Restricting your attention to the big picture can be even more problematic than ‘sweating the small stuff.’

As an entrepreneur, unless venture capital has magically dropped out of the sky, a small expense can be a killer. It’s attention to detail that can make a small business successful when it has competition and it’s attention to detail that can keep costs down.

Attention to detail can be difficult to maintain — going over ledgers can be tedious even when you aren’t trying to pay close attention — but keeping your eye on a long-term vision is just asking for a problem to sneak in under a radar.

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After a business grows, an entrepreneur might be able to hire someone to worry about the details. In the beginning, though, only one person can take responsibility for the details.

Skeptical about the importance of details? Look no further than Howard Schultz, who grew a small coffee shop called Starbucks into one of the most globally successful coffee businesses in the world through his extreme attention to detail.

He is famous for taking all aspects of growing a business into account, paying attention not only to financially smart business decisions, but also focusing on socially responsible business decisions. Details can take you far.

4. Successful Entrepreneurs Embrace Risks

No entrepreneur has a sure thing, no matter how much money s/he stands to earn on a given product. Even if a product tests well, the market can change, the warehouse can burn down and a whole slew of other misfortune can befall a small business.

It’s absolutely risky to run a business of your own and while you can get some insurance, it’s not like most investment options. Even worse, if something does go wrong, it’s the entrepreneur’s responsibility — no matter the actual cause. In order to deal with all of that without developing an ulcer, you have to have a good tolerance for risk.

You don’t need to channel your inner frat boy and take on absolutely stupid risks, but you need to know just how much you can afford to risk — and get a good idea of how likely you are to lose it. If the numbers make you uncomfortable, the risk is too great.

Embracing risks is essential for growth and additional success, as well. Walt Disney, for example, could have stayed comfortable with his advances in the film and animation industries, but decided to expand his brand with a new dream: a theme park that soared above the competition. Without taking this risk, the incredibly successful Disney theme park empire would never have come about.

An entrepreneur has to be willing to accept pretty big risks, with some level of comfort.

5. Successful Entrepreneurs are Balanced

You can take any characteristic too far. There’s a point at which attention to detail can become obsession or calm can become unemotional response.

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As an entrepreneur, you have to be able to balance your characteristics, getting the most of them without going over the edge. But balance for an entrepreneur goes far beyond keeping your characteristics in check, though.

Just as an entrepreneur doesn’t have a boss to keep them at work when necessary, they don’t have one to send them home when they’re done. If you are working for yourself, you have to decide how to balance your work and home life — and if you have a day job to add into the equation, balance just gets more complicated.

Oprah Winfrey, one of the most successful and influential entrepreneurs out there, understands the importance of balance. Winfrey has a lot going on; she runs her own media kingdom, acts, produces films, publishes print, and more. In an interview with Fast Company,[1] she talks about her efforts to balance priorities and self care, saying that she must ask herself what is truly important in each limited day.

You may or may not have as much on your plate as Oprah, but learning how to balance whatever you have going on in life will certainly help you farther along down the road as you learn to be a great entrepreneur.

6. Successful Entrepreneurs are Passionate and Motivated

In order to develop any of the above characteristics, you must have a foundation of passion. Staying disciplined day after day during the building of your business takes unrivaled motivation.

Before you start any business, ask yourself if you can sustain true excitement about your idea during even the darkest days ahead of you. If the answer is yes, then good for you! Nurture your natural motivation by taking these action steps throughout your business journey:

  • Commit to making short and long-term goals. Check in with them often to stay on task.
  • Have a plan in place for the inevitable days when you feel discouraged. Make a list of things that will help keep you motivated and focused.
  • Share your ideas with trusted individuals who are just as excited as you are. They will help keep your enthusiasm rolling even when you are feeling down.

By being prepared for apathetic days and holding fast to your authentic passion, you can actually enjoy your journey to success.

7. Successful Entrepreneurs Adapt

Remember this one word: flexibility. Seasoned entrepreneurs know that change is not only a part of life, but also a part of the business world. Expect change and choose to adapt.

As a new entrepreneur, it will be tempting to cling to your original business plan with no exceptions, even if you notice it isn’t working. Good entrepreneurs know that it’s okay to make smart, informed changes in order to ensure efficiency.

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8. Successful Entrepreneurs are Marketing and Sales Experts

No matter what kind of business you are starting, a knowledge of marketing and sales will save you many headaches. A passion for creating a beautiful handmade lifestyle product is not enough to run a successful lifestyle brand; it is critical that you understand key business principles in addition to your natural skills or great product line.

Not sure how to start? Taking business courses is a great idea, but you can also easily brush up on sales and marketing through free online resources. Check out these 10 Sales Skills Everyone Should Master To Be Successful to begin now.

9. Successful Entrepreneurs Have Strong Money Management

Along with sales and marketing skills, money management is a very useful tool in the box of the entrepreneur. Understanding how to best manage your money can be the difference between early success and early failure in the business world.

If money management isn’t your strongest skill, prepare to hire a financial expert to help you with any tricky business that comes up. Financial guidance and knowledge is never a bad idea.

10. Successful Entrepreneurs Ask Questions and Continually Improve

Pride is a natural human quality, but it’s important to humbly conduct some constructive criticism every now and again on both yourself as a leader and your new business as a whole.

Assess how things are going and be willing to make positive changes if necessary. Here’re 15 ways to cultivate lifelong learning.

If you are always improving, then how can you ultimately fail?

The Bottom Line

Let me remind you of one important fact: the qualities of an entrepreneur listed here are not exclusively available to some people and elusive to others.

Although some people may have natural strengths and weaknesses, these qualities can be learned by anyone interested in taking up the entrepreneurial challenge. It might not be easy to change old habits, but it is absolutely possible to cultivate these characteristics in yourself.

Whether you’re a business owner or an aspiring entrepreneur, with hard work, you can train yourself to develop the qualities that truly determine the entrepreneurial spirit and future success.

Featured photo credit: Unsplash via unsplash.com

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