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No One Will Tell You How Much Time You Should Work Every Day, So I Will

No One Will Tell You How Much Time You Should Work Every Day, So I Will

Here is a well researched fact of life. The more you work, the less productive you become! The secret is to work smarter and take lots of breaks.

Let us look at the research to see if this is really true. A social networking company tested their new app called Desk Time. Guess what? The top 10% most productive people were not even working 8 hour days. Their recipe for success? They took regular breaks of 17 minutes for every 52 minutes of work.

A University of Toronto study showed very similar results. The leader of the study, John Trougakos says:

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 “All efforts to control behavior, to perform and to focus draw on that pool of psychological energy. Once that energy source is depleted, we become less effective at everything that we do.”

Our brains are not designed for long, intense hours of focus. Work intensively for short bursts, then rest up.

But the 52 minute work and 17 minute break may not work for you. The secret is of course to take the breaks when you feel that you need them. Interrupting concentration by following a clock may ruin a train of thought. If I am on a roll and producing really good work, I want to continue so a break could be counterproductive.

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It might not work if you are dealing with restless customers who are waiting in line to be served. This principle may work better for mindless and repetitive tasks which do not require a high level of focus. But certainly it is worth experimenting with this and see how you can actually reduce the number of working hours and work smarter. Here are 7 practical suggestions so that you can do just that.

1. Don’t let presenteeism take over your life.

We have all heard of absenteeism but what about presenteeism? You have finished all the day’s tasks, yet you feel compelled to stay at your desk. You end up working longer hours than you really need. If you have the freedom to choose, just go home. There are lots of things waiting for you there. You can relax and spend time with the family or significant other. When you come back to work the next day, you are much more likely to get more creative and faster work done. Your body and brain need recharging.

2. Try working shorter hours with lots of breaks.

It may be time to experiment. Larry Page of Google wants to abolish the 40 hour working week . The Swedish government introduced a six hour working day as an experiment in the city of Gothenburg last April. The test group will work six hour days while the control group will work the standard 8 hours. Both groups will be paid the same. Will it reduce absenteeism and increase productivity? We are still waiting on the results as they are leaving it run for a year.

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3. Learn how to say no.

Stop giving away your time when you find that you are overwhelmed. The range of requests for help, collaboration, invitations and meetings seem never ending and if you find that your real work is lagging behind, then it is time to call a halt. The best advice I have found on this one is to take time before answering. You are more likely to say no and it will save you tons of time and energy when you say yes and have to backtrack later! Remember that ‘no’ is a complete sentence!

4. Breaks are more productive than you think.

If you think that your mind switches off entirely as you walk around the block or grab a coffee, then you are wrong. It is in these relaxing moments that the mind can produce some very creative ideas. It is not a waste of time. Albert Einstein, when asked how he came up with idea of relativity, said:

“I thought of that while riding my bike.” – Albert Einstein

5. Set yourself realistic deadlines.

There are lots of studies which show that people generally work better when there are time restrictions. In fact, pressure to complete tasks within a deadline can yield fruitful results, if the person sees it as a challenge. If, on the other hand, they see it as a threat, it may well be counterproductive having a tough deadline to meet. You have to decide how you react to deadlines and set them accordingly.

 6. Don’t overdo the breaks.

You have to find the right balance because having too many breaks can be an ally in procrastination. I cannot do that now as I have to have a break! If this is taken to its logical conclusion, then very little work will get done.

7. Don’t forget your body.

Switching off for a break might involve a nap, a walk or checking your Facebook status. Google was one of the first major companies to introduce nap rooms to help employees recharge mind and body. If you are not lucky enough to work in one of these companies, you may have to content yourself with taking a walk, stretching or doing something else to give your wrists, arms and fingers a rest. You can avoid the rather painful RSI (repetitive strain injury) by using software such as Workrave which will alert you with an alarm to tell you when to get up and move around.

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Let us know in the comments if you have successfully managed to work a shorter week and how you achieved that.

Featured photo credit: New books from AdLibris/Peter Hellberg via flickr.com

More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on July 2, 2020

13 Common Life Problems And How To Fix Them

13 Common Life Problems And How To Fix Them

In life, we encounter problems as we breathe. But it doesn’t get to us until we feel a major impact, and that’s when it becomes a source of concern, hurt, or sorrow.

Life problems, depending on their magnitude, can be clogs in the wheel of progress, and we may not be able to attain our full potential if we don’t learn to place our problems in the proper perspectives as suggested in Robert Schuller’s Tough Times Never Last.

In this article, I have identified some common areas where you will most likely face problems as you make progress towards reaching your full life potential. I have also suggested practical approaches in handling, managing, and solving such problems.

1. Financial Crisis

We live in an uncertain world and a financial crisis may come at different stages of life. While you should always anticipate and prepare for a financial crisis, it may still catch you off guard or the magnitude may be far more than any preparation you have made over the years.

It could be that you lost your job or a major investment, got slammed with a lawsuit that threatens your savings, or have your livelihood be affected by a major disaster. So what do you do when you are in a financial mess?

Solution

To overcome a financial crisis, you will have to come to terms with the crisis. Acknowledge and accept the situation and begin recovery by setting your financial priorities right.

The next thing to do is to identify the cause of the crisis. If it’s due to a job loss, then your effort should be directed at getting a new job. If it is having multiple debts, look for ways to consolidate your debt so that your monthly debt repayment can be consolidated into one instead of being burdened with multiple payments.

You can also sell some of your assets to raise money to save the situation, or look for a better job if you are earning less at your current job. Don’t hesitate to ask for help from family and friends if you need to.

2. Health Crisis

Another major problem that might come up in your life is a health crisis. This is not far-fetched because our body systems work round-the-clock, even when we are sleeping. As a result of this, and if you don’t maintain routine health habits, health deterioration might begin to set in. Things might even get serious if you don’t attend to it early.

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Solution

When you are facing a major health crisis, the first thing to do is to consider lifestyle changes. This includes cutting down on junks, eating healthy diets, exercising, breathing fresh air, taking some sun, etc.

Apart from the lifestyle changes, you have to seek quality medical help and make sure you get different opinions about the state of your health so you can get the best affordable care.

3. Relationship, Marriage, and Family

There may not be anything as sweet as love and family life, but it can also be the source of pain for some. Human imperfections in a relationship can cause a major crisis in life. This has been a stumbling block to many on their path to fulfillment.

Solution

The best thing to do is to prevent relationship problems from happening, but if they do happen, you need to face reality and begin to take steps towards addressing them. Do your best to keep the lines of communication open as this can help in strengthening your struggling relationship. Talk about the challenges with your partner and look for common grounds.

You can also arrange to see a counselor together or read books that address the specific challenges you are facing. The worst thing you can do is to end a relationship and that’s only when you have exhausted all other options.

4. Workplace

The workplace is supposed to be a place where we dutifully render the services for which we’ve been hired.

However, it is not impossible to face animosity at work—dealing with toxic people who would rather not see any good in what you do. It might be caused by differences in background, attitudes, and unhealthy competition that can result in personal conflicts. This can create undue stress and reduce productivity.

Solution

Be as professional as possible when dealing with toxic people. Be kind and show understanding, and try to avoid personal confrontation.

You can even try to reach out to the persons and invite them over for a coffee and get to understand their worldview. This can help you to connect with them at their level so that you can avoid unnecessary stress for yourself.

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5. Career Pressure

In your quest to become more successful, you will likely encounter work-related pressure. Such can come when trying to stabilize your career or climb the career ladder. It can also come as a result of overworking and having no life. Career pressure is one of the most common life problems.

Sometimes, it may be that the promotion you are working hard to get is not coming or positions you are qualified for are being offered to others. The pressure can get more intense when you find that most of your colleagues are moving ahead of you.

Solution

Check to find if you have personal or attitudinal problems. Some attitudinal problems can put you at a disadvantaged end. It may be poor communication, poor personal grooming, or poor relationship and networking skills. If it is any of these problems, then work on improving yourself in those areas.

You can also observe your colleagues who are succeeding and take note of what they are doing differently.

6. Unfair Treatment

We are in a world where some people often think they have some privileges over others and may want to exercise this thinking and treat others unfairly. If you find yourself in an environment where you are being oppressed or treated badly because of your race, gender, or current status, this can make you feel really bad and can also affect your psyche and productivity.

Solution

There is the temptation to decry your treatment, defend yourself, and demand a change immediately, but you should really wait for the right opportunity to do that.

When the time is right, reach out directly to the person or authority involved, and make it private. Meanwhile, you should be factual about the instances of your unfair treatments. Don’t just say it that you are being treated badly; give several undeniable instances.

Once you’ve made your grievances known politely, keep being you. If things don’t change, you can cocoon yourself in that environment. If you have an option to leave, you can do so as well.

7. Emptiness and Boredom

When you are in a rut, everything becomes normal, dull, unproductive, and yet difficult to change. This can lead to feelings of emptiness and boredom. This may not seem like a serious life problem, but it can have a great impact on your life.

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Solution

To overcome boredom and emptiness, break out of your routines, and deliberately create a new experience for yourself. If you can’t leave your job to find a new one, start doing other things that reflect your true passion. Sometimes, the things that give us the needed drive in life are not our day jobs.

8. Confusion

Confusion is described as a change in mental status in which a person is not able to think with their usual level of clarity.[1]. It is inherent in forgetfulness and lack of concentration.

It can be caused by different things including medical and environmental factors. It can also be due to the experience of a loss, a heartbreak, or abuse.

Solution

Don’t allow the situation to deteriorate into something more serious. Try to snap out of whatever experiences you have had that is causing confusion. Seek medical help if necessary or talk to a psychologist.

9. Friendship Problems

We need friends in our lives to rob minds and hang out together and even help us when we run into trouble. But many people have found themselves in serious trouble as a result of the company of friends they keep. They’ve experienced jealousy, backstabbing, and betrayal of trust. Some friends have even used the information freely provided in times of friendship to betray trust.

Solution

Don’t open up on everything to friends. Keep some information only to yourself. If you notice that a friend is working against you, confront them with the truth. Limit your interaction with them or get rid of such toxic friends completely.

10. Haunting Past

We all have pasts, and we might have done some crazy stuff in the past before we begin to live a more civilized and decent life. But sometimes, the past comes back haunting. It’s even worse when life problems of the past haunt you back and become problems of the present.

It may be that what you have done is now striking your conscience, keeping you awake at night. Or someone who knows about it is trying to use it against you, and it is standing in the way of your progress.

Solution

Be true to yourself and forgive yourself. If it is an issue with another person, you can reach out to the person to settle with them. If it is a secret that is now being leaked out, own up to it, take responsibility, and move on.

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11. Safety and Security

You may find yourself in an environment where there have been unexplained murder, gun violence, police brutality, insurgencies, and other life-threatening situations. This can make you feel like you might be the next victim. What should you do in this situation?

Solution

Ensure that you watch where you go and keep your home secure. You can also get involved in a neighborhood community watch to collectively find solutions to the threat. If the situation persists, you can move to a more secure location.

12. Failure

Failure can bring disappointment and can also slow the pace of progress. But failure is also part of life, and we have to learn to deal with it. But what do you do when an experience of failure weighs you down?

Solution

You can read a book or biography to get inspired by other people’s success stories.

13. Grief

No one loves to grief but we can’t totally shield ourselves from it. The loss of a loved one is painful and, if not properly handled, can lead to an emotional breakdown.

Solution

Take your time to express emotions. You can also pen an emotional tribute to the individual. Writing can help us bring out the feelings that cannot be expressed otherwise, and it helps us breathe a sigh of relief.

You can also cope with your grief by helping them to realize some of their unfulfilled dreams or do something in their honor. Lastly, while you think about your loss, you will still have to move on, accepting the fact that life is transient.

The Bottom Line

Problems are what make life worth living. They help us adapt to become tougher as we adapt to different situations. Always remember that whatever problem you are facing has a solution or, at least, a manageable approach.

Therefore, never allow your challenges to stop you from fulfilling your true potentials in life.

More Tips to Help You Get Unstuck

Featured photo credit: Danka & Peter via unsplash.com

Reference

[1] Medicinet: Confusion: Symptoms & Signs

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