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No One Will Tell You How Much Time You Should Work Every Day, So I Will

No One Will Tell You How Much Time You Should Work Every Day, So I Will

Here is a well researched fact of life. The more you work, the less productive you become! The secret is to work smarter and take lots of breaks.

Let us look at the research to see if this is really true. A social networking company tested their new app called Desk Time. Guess what? The top 10% most productive people were not even working 8 hour days. Their recipe for success? They took regular breaks of 17 minutes for every 52 minutes of work.

A University of Toronto study showed very similar results. The leader of the study, John Trougakos says:

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 “All efforts to control behavior, to perform and to focus draw on that pool of psychological energy. Once that energy source is depleted, we become less effective at everything that we do.”

Our brains are not designed for long, intense hours of focus. Work intensively for short bursts, then rest up.

But the 52 minute work and 17 minute break may not work for you. The secret is of course to take the breaks when you feel that you need them. Interrupting concentration by following a clock may ruin a train of thought. If I am on a roll and producing really good work, I want to continue so a break could be counterproductive.

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It might not work if you are dealing with restless customers who are waiting in line to be served. This principle may work better for mindless and repetitive tasks which do not require a high level of focus. But certainly it is worth experimenting with this and see how you can actually reduce the number of working hours and work smarter. Here are 7 practical suggestions so that you can do just that.

1. Don’t let presenteeism take over your life.

We have all heard of absenteeism but what about presenteeism? You have finished all the day’s tasks, yet you feel compelled to stay at your desk. You end up working longer hours than you really need. If you have the freedom to choose, just go home. There are lots of things waiting for you there. You can relax and spend time with the family or significant other. When you come back to work the next day, you are much more likely to get more creative and faster work done. Your body and brain need recharging.

2. Try working shorter hours with lots of breaks.

It may be time to experiment. Larry Page of Google wants to abolish the 40 hour working week . The Swedish government introduced a six hour working day as an experiment in the city of Gothenburg last April. The test group will work six hour days while the control group will work the standard 8 hours. Both groups will be paid the same. Will it reduce absenteeism and increase productivity? We are still waiting on the results as they are leaving it run for a year.

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3. Learn how to say no.

Stop giving away your time when you find that you are overwhelmed. The range of requests for help, collaboration, invitations and meetings seem never ending and if you find that your real work is lagging behind, then it is time to call a halt. The best advice I have found on this one is to take time before answering. You are more likely to say no and it will save you tons of time and energy when you say yes and have to backtrack later! Remember that ‘no’ is a complete sentence!

4. Breaks are more productive than you think.

If you think that your mind switches off entirely as you walk around the block or grab a coffee, then you are wrong. It is in these relaxing moments that the mind can produce some very creative ideas. It is not a waste of time. Albert Einstein, when asked how he came up with idea of relativity, said:

“I thought of that while riding my bike.” – Albert Einstein

5. Set yourself realistic deadlines.

There are lots of studies which show that people generally work better when there are time restrictions. In fact, pressure to complete tasks within a deadline can yield fruitful results, if the person sees it as a challenge. If, on the other hand, they see it as a threat, it may well be counterproductive having a tough deadline to meet. You have to decide how you react to deadlines and set them accordingly.

 6. Don’t overdo the breaks.

You have to find the right balance because having too many breaks can be an ally in procrastination. I cannot do that now as I have to have a break! If this is taken to its logical conclusion, then very little work will get done.

7. Don’t forget your body.

Switching off for a break might involve a nap, a walk or checking your Facebook status. Google was one of the first major companies to introduce nap rooms to help employees recharge mind and body. If you are not lucky enough to work in one of these companies, you may have to content yourself with taking a walk, stretching or doing something else to give your wrists, arms and fingers a rest. You can avoid the rather painful RSI (repetitive strain injury) by using software such as Workrave which will alert you with an alarm to tell you when to get up and move around.

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Let us know in the comments if you have successfully managed to work a shorter week and how you achieved that.

Featured photo credit: New books from AdLibris/Peter Hellberg via flickr.com

More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on March 31, 2020

How to Use Visual Learning to Work More Effectively

How to Use Visual Learning to Work More Effectively

Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

The Importance of Knowing Your Learning Style

Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

But it all starts when you’re able to first identify the best way you learn.

As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

The four most popular types of learning styles are:

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  • Visual learning style (what this article talks about).
  • Aural or auditory learning style (learning by listening to information presented).
  • Verbal or linguistic learning style (learning that involves speech and writing).
  • Tactile learning style (learning by touching and doing)

But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

How to Know If You’re a Visual Learner?

When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

How to Use Visual Learning for Success

Here’re 4 ways to use visual learning to boost your career or business:

1. Bring back the to-do list. Then add shapes and colors to boost productivity.

We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

2. Add graphs, charts and symbols to your reports.

Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

3. Effectively brainstorm with mind-mapping.

Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

4. Add video streaming to meetings.

What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

Is Visual Learning Better Than Other Learning Styles?

No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

More About Learning Styles

Featured photo credit: Unsplash via unsplash.com

Reference

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