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These Are The Times When You Should Not Say Anything

These Are The Times When You Should Not Say Anything

Silence at the appropriate moment can speak louder than words. Keeping quiet displays the wisdom, emotional maturity and confidence that will lead you to success. Here are 11 instances when you should not say anything:

1. When the other side misunderstands and you don’t have a duty to talk

Why waste words when the other side is not making the effort to understand what you have to say? Silence can never be misquoted. Let them learn through experience and you will save your peace of mind.

2. When two parties are arguing

Don’t get involved. If you intervene you may come under fire. Maintaining stoic silence on your part is best.

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3. When you have no idea what you’re talking about

Empty vessels make more noise. It is best not to say anything if you have nothing meaningful to say. Your words will carry more value when you speak only to make a sensible point.

4. When you need someone else to get the credit

You reflect quiet confidence in your abilities when you smile and let your boss or team take the credit for your work. The goodwill thus created will ensure your success in the long run.

5. When you are bragging instead of sharing

It’s best to be humble and let others appreciate you than to toot your own horn. Quietly focus on your work and let your hard work speak for you. Walgreens CEO Greg Wasson maintains “Confident humility and humble confidence,” on a regular basis.

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6. When your comment is more about you than others

Listening more is a great art of conversation. Check yourself when you are not including others or letting them express themselves as they will get bored of your narcissism and you will soon find yourself isolated.

7. When you want someone else to grow

Some people will criticize you just to provoke you into an argument. Don’t allow them the pleasure.Take the high road and show restraint. They are coming from a point of weakness themselves and would love to see you react negatively. Being silent makes you more powerful.

8. When the other party in negotiation starts debating against itself

Silence is the best reply in a negotiation. Many people feel uncomfortable in conversation gaps and may start revealing more than they should. You can then pick a weak point that will work in your favor.

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9. When you want to avoid angry outbursts

Don’t be like the matchstick that flares up on slightest friction. It causes destruction and then fizzles out for good. Move away to a quieter place. Drink some cold water if possible. Take deep breaths and calm your mind. Anger clouds your understanding. If you were wrong, there is room for rational brainstorming. If it’s righteous anger, silence is the best way to let the other person know they did wrong. Emotional self-control saves you from damaging your relationships.

10. When you want to listen to your inner voice

When I want to make major decisions, I find a quiet spot where I can be alone. Away from external distractions, I try to silence the inner clutter of my mind. Breathing deeply always works. Sitting in silence with a calm mind gives me a clearer perspective on things.

When you listen to your inner voice, you can problem-solve most effectively. According to international best-selling author and wellness expert Dr Deepak Chopra, listening to yourself in stillness increases creativity and lowers stress.

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11. When you receive negative feedback from your superiors

Accept it quietly, assess it, learn from it, improve and grow.

Iris Johansen rightfully said that “Silence and Smile are two powerful tools of successful people. Smile is the way to solve many problems and Silence is the way to avoid many problems.”

Featured photo credit: These are the times when you should not say anything/ Stoney Steiner via flickr.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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