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The Secrets To Reading Faster And Absorbing Information Better

The Secrets To Reading Faster And Absorbing Information Better

As a history major, people always asked me how I could stand reading a boatload of books every week. While I answered them, they’d usually stare at my bookshelf and faint, much like I do when looking at equations on a whiteboard. What is my secret? It’s more obvious than you think: I never read any of my assigned books front to back. How, you ask, can you absorb information without reading the entirety of a book? Go on to discover some of the tricks people use to fool others into thinking they actually read those thick tomes sitting on their shelves…

1. Read the conclusion first.

A lot of authors like to speak in an arcane manner initially, throwing out long-winded, incomprehensible phrases for the first several pages of their book. It’s at this point that many fall off the wagon and throw whatever they’re reading to the ground in disappointment. The key is to cheat. Go to the end of the book first, and find the conclusion. Any writer worth their salt will provide the reader with a neat little summation of their argument and a quick review of the examples they used there. As they say on the website Spreeder:

You don’t really need to know the biography of the author, do you? So skip it. Then you can also skip the prologue in most cases – it usually contains a mere introduction to the book, and rarely contains information that will be of real use to you.

However, the Epilogue is a completely different matter – make sure you read it, because it is usually used to sum up the book, and can even provide extra information from later editions.

The other benefit of this is that all of that nonsense at the beginning of the book will make a lot more sense when you know exactly where the author is going. If you’re in a bind (read: supposed to have read a book for class tomorrow morning but never got around to it), reading just the conclusion may be sufficient enough to provide the illusion that you know what you’re talking about.

2. Use a highlighter.

One of the mistakes people make early on is that they give up highlighting, either because they end up marking too many things or were told by teachers that it’s a useless endeavor. The truth is that highlighting can be a great tool – if used correctly. You shouldn’t use it on everything, and you shouldn’t use it once every fifty pages. Instead, you’ll want to focus your efforts on highlighting the author’s summary statements. They’ll often ramble on and on about one point for several pages, and provide at the end a neat little bow tie shaped paragraph that definitively states the point they were trying to get across. Highlight this, and when you go back to skim the book, you’ll have everything you need to know ready at a glance. I can’t tell you how many times this helped me when going back to review a book for a test.

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3. Use the table of contents and subheadings.

It often surprises people, often college-aged kids, when they hear that most scholars often don’t read books in their entirety. Instead, what they usually do (and I’ve been told this by a professor) is check out the table of contents, and read the chapters that interest them or are relevant to their work. Or, they’ll skim through the book and stop when they see a subheading that interests them. This makes reading less of a chore, since you’re only reading what you want to read. You’ll still get the gist of the author’s overall point as well, since they’ll usually restate it in some way in every section of the book. This is a great technique to prevent “eyes moving down the page but not processing a single world” syndrome.

4. Be proactive instead of reactive.

Clay Johnson, author of The Information Diet: A Case for Conscious Consumption, has some interesting thoughts in regard to this point.

The number one piece of advice I have is to consume consciously and deliberately. Transform your relationship with information consumption into something that you do proactively, rather than something that happens to you. Once you do that, you can start applying frameworks.

This sort of goes back to what I was saying earlier. You shouldn’t be reading for the sake of reading, or trying to force your way through something that doesn’t speak to you.

Even in college, where professors assign readings to you, you can take an active role in what you’re reviewing. One of the ways to do this, as I said before, is to skip the parts that are boring to you, instead focusing all of your attention on sections that appeal to you.

Another way to get around this in college is to do your own research. Along with the class readings, find (professor approved) books related to your class that speak to your soul. I once took a class on 19th century Italy, and while I loved it, the readings could get a bit dry. What worked for me was finding a book on that era about a figure I found intriguing (Giuseppe Mazzini), and reading about that time period from the perspective of his life story. That made it easy for me, since all the history we were learning in class was now framed by a story that I could connect to.

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Reading isn’t something you’ll automatically have fun doing unless you put in the effort to find things you want to read.

5. Don’t try to read every word.

This was a mistake of mine for a long time. I had this idea in my head that if I read every word, I’d remember more information. Instead, I’d usually glaze over and die of mental boredom.

The truth of the matter is that most non-fiction books are formatted in a way that makes reading every word a redundant practice. The author only has so much to say, the most significant of which can be found in the conclusion. Most books are filled with evidence rather than profound points, which is good for you since, while evidence is interesting, it’s all proving the same thesis. Therefore, don’t be bogged down reading endless streams of evidence that prove the author’s argument, find a few that interest you and move onto the next chapter.

This goes for fictional reading too. Don’t quit because you get to a boring part in the book (e.g. those scenes in Game of Thrones where George R.R. Martin describes every little detail about the roasted duck his fictional characters are eating). Just skim it until you see something important. Sure, you might miss something, but it’s better that you keep moving than put the book down in frustration.

To close this point, I’ll quote Peter Economy (yup that’s his name, pretty cool huh?)

The one thing that helps me get through such material and actually learn something in the process is to skim it instead of trying to read it in detail. As I skim, I write down the major points in a notebook. After I’m done, I can then review the major points I’ve collected and have a pretty good idea of what I need to know.

 6. Write reader responses.

Bear with me before you start groaning. While most people hate writing, it really is one of the easiest ways to retain lots of information in a short amount of time. One of the things I used to do to remember the key points of a large book was to condense it into a single paged double-spaced reader response. In roughly two paragraphs, I’d outline the author’s argument, a few of their interesting pieces of evidence, and what I had a problem with/ what I thought they could have done better.

Like highlighting, writing reader responses provides you with a tool to quickly review the more impactful aspects of a book. When reviewing for a test, it’s much easier to pull up your reader responses than to fervently flip through all your books again.

7. Discuss what you read with others.

As much as I dislike working in groups, there’s no question that talking about readings with friends or classmates will help you retain information. Indeed, back in college I had a study buddy, and we’d discuss pretty much everything we read. We often joked about some of the author’s points, or certain pieces of evidence they used. Surprisingly, when it was time to take the final, I often remembered complicated sections from the book by thinking first of the jokes I’d made up with my partner.

Some of us are auditory learners, and, as author Eric Holtzclaw states, they “comprehend best when [hearing] content and new information.” Therefore, talking to a friend about what you’ve read is a great tool in terms of solidifying your knowledge on that subject. It’s even better if you can joke about it, because then you’re condensing that information into something you find extremely relatable, which only makes it easier to recall in the future.

8. Jot down discussion questions while reading.

This is something I picked up when I was a teaching assistant. Even if you aren’t guiding a class in the discussion of a reading, it helps to keep a notepad by your side while going through a difficult text. When you see something puzzling or disagreeable, simply pause and write down a question related to the issue you are having. The key is to never assume that the author is correct; you want to keep your mind engaged in what you’re reading, and staying critical is an effective way to do this.

This works for both fiction and non-fiction books. Basically, you’ll be asking things like this:

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  • Why does the author phrase things like that?
  • Does this piece of evidence make sense?
  • Does that paragraph reveal a bias of some kind?
  • How does that point tie into the author’s overall argument?
  • What audience are they speaking to?

They can become more complicated than these; it all depends on what you’re reading really.

These are all of the tips that I can come up with at the moment! I’m sure there are more out there, so if you find any feel free to comment about them below. To summarize, improving your reading and comprehension skills is all about becoming an active participant. You need to find what you want to read, and make an effort to try and retain some of its more significant points. With luck, you’ll be speeding your way through several-hundred page odysseys in no time!

 

 

 

Featured photo credit: Glasses_on_book_101.JPG/MorgueFile via mrg.bz

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Last Updated on February 17, 2021

50 Ways to Increase Productivity and Achieve More in Less Time

50 Ways to Increase Productivity and Achieve More in Less Time

If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

Here are 50 ways to increase productivity and add hours to your day.

1. Set a Timer

Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

2. Eliminate All Distractions

Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

3. Listen to Music That Boosts Productivity

Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

4. Find Meaning in What You Do (And Love What You Do)

Enjoying what you do is the ultimate way to increase your productivity.

If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

5. Prioritize your tasks ahead of time.

By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

6. Batch Similar Tasks into a Single Batch.

Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

7. Complete Your Most Dreaded Tasks First Thing in the Morning.

Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

8. Reward Yourself for Finishing a Big Task

To stay motivated for whatever you do, reward yourself every now and then.

Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

9. Don’t Multitask

Research has shown that multitasking is not productive. If you think you can multitask, think again.

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For optimum productivity, focus on one thing at a time.

10. Step Away from the Computer

The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

11. Use Focus Tools

Make good use of apps and technology to help you remove distractions.

Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

12. Just Start

Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

Once you get going, you will quickly get into a rhythm that could last for hours.

13. Find out Your Productive Hours

Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

Find out when your prime time is for productivity and optimize your work schedule accordingly.

14. Keep a Notebook and Pen on Hand at All Times

This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

15. Write a Blog to Chronicle Your Own Personal Development and Achievements

The blog keeps you accountable and always working towards self improvement and personal growth.

When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

16. Write out a To-Do-List Each Day

I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

Make sure you don’t make any of these common to-do-list mistakes!

17. Write Your Most Important Tasks and To-Dos on a Calendar.

The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

Learn here How to Use a Calendar to Create Time and Space.

18. Reflect on Your Productivity Constantly

As you go throughout your day, repeatedly ask yourself:

“Am I currently making the best possible use of my time?”

This one simple question can be an excellent boost to your productivity.

19. Get up Early Before Anyone Else

I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

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Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

20. Get Plenty of Sleep

When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

21. Exercise

Research has shown that midday exercise boosts productivity and morale in the workplace.

Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

Here I have some exercises recommendations for you:

22. Outsource as Much as Possible

If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

23. Set Some Exciting Goals

Without worthy goals, you will never be motivated to get things done.

Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

24. Tell Other People About Your Goals

When you tell others about your goals, you will instantly be held accountable.

25. Listen to Podcasts

Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

Some recommendations for you: 11 Podcasts To Inspire Yourself

26. Read David Allen’s best-selling book Getting Things Done

This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

27. Learn to Speed Read

When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

You can also make use of the app OutRead to help speed up your reading speed!

28. Learn to Skip When You Read

When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

Learn how to make it work here: How to Read 10X Faster and Retain More

29. Focus on Result-Oriented Activities

Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

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30. Take a Break

You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

31. Start a Polyphasic Sleep Schedule

What is polyphasic sleep?

Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

32. Learn to Say “No”.

We can’t do everything and therefore we must learn when to say no in order to save our sanity.

Learn the Gentle Art of Saying No from Leo Babauta.

33. Go on an Information Diet

Most of the world lives on information overload. We must eliminate mindless Internet surfing.

Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

34. Organize Your Office

The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

35. Find a Mentor

By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

36. Learn Keyboard Shortcuts

With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

When you use keyboard shortcut, you gain 64 hours every year!

Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

37. Improve Your Typing Speed to Save Time

Do you know you can save 21 days per year just by typing fast?

You don’t really need to take some serious courses to type faster, try these typing games online:

38. Work from Home and Avoid the Daily Commute

If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

Take a look at these tips to help you stay productive while working from home:

How to Work from Home and Stay Ultra-Productive

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39. Get Rid of Time Wasters

Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

40. Plan Your Meals in Advance

Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

41. Cook Your Meals in Bulk

When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

42. Protect Yourself from Unnecessary Phone Time with Caller ID

The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

43. Take Shorter Showers

This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

44. Save the Trips to Bank by Taking Direct Deposit

Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

45. Auto Pay Your Bills

How many times have you been worried about whether you missed the bills deadline?

Auto paying your bills will save you time and eliminate late fees and increased interest rates.

46. Shop Online

Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

47. Speed up your Internet With a Broadband Connection

Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

48. Keep up the Speed of Your Computer

If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

49. Turn off the TV

The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

Turn off the TV and you are sure to get more out of life.

50. Use a Tivo or DVR

This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

More Time Management Tips

Featured photo credit: Pexels via pexels.com

Reference

[1] Medical News Today: What is biphasic and polyphasic sleep?

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