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Why Everyone Should Learn About the Power of Saying No from the Singer-actor-investor Jared Leto

Why Everyone Should Learn About the Power of Saying No from the Singer-actor-investor Jared Leto

No. No. NO. Does hearing that word make you flinch? You needn’t, and here’s why.

In a society where saying yes is encouraged, and often even deemed essential to get ahead in life, it can seem counter-intuitive to accept that no—a term generally associated with negativity and refusal—has a very definite power and can even be harnessed as a positive force for change and advancement. Yet, the number of people embracing the power of no is on the rise, and with good reason: indeed, in the words of singer-actor-investor Jared Leto, while yes holds “opportunity, with the power of no comes focus and engagement“; and in today’s world of endless distractions and fierce competition (a dangerous combination, to be sure), being able to focus and engage with the task at hand becomes not only useful, but vital in order to stay ahead.

The Power of No

Let’s look at Jared Leto’s example to go a little deeper with this concept: as a talented musician, bona fide Hollywood actor and investor in tech start-ups (he’s recently lent a hand to Airbnb and Spotify, to name but a few), it’s fair to say that Leto lives a very full life, with many demands on his precious time. In fact, at his level of business, it’s simply impossible to do it all without sacrificing quality, and that is something he isn’t prepared to do: “I never wanted to make the most movies, to make the most albums,” he explains in Fast Company. Instead of aiming for a high output, then, he prefers to concentrate his efforts on the things he has a “deep interest and desire and passion” for; things that “add to the quality of people’s lives”.

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Simply put, Leto’s strategy consists in selecting his projects according to his core values—desire and passion and deep interest—and declining all the others. The end result? A plate less full with more time and energy to devote to each task, ensuring a better end product and less stress in the process. In other words, the power of no helps our favourite superstar stay focused on what matters the most to him—this allows him to concentrate his efforts on producing high quality work that he has a deep connection to, all the while taking the frustration of doing uninteresting busywork (that doesn’t necessarily benefit him in any way) out of the equation. Genius.

Here is why you should emulate Jared Leto in your personal and professional life.

1. Jared Leto is a well-loved and well-respected multi-millionaire.

Chances are he’s doing something right, and I have a feeling that his love of the power of no has something to do with it! All kidding aside…

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2. Saying no gives you more time to spend on what is important.

Consider this: the number of hours in a day is finite. There’s no way around it. Wouldn’t you rather spend what precious little time you have on something you really want to do? Whether you believe your time is better spent on getting your sweat on in the gym, working on your big project or spending quality time with your kids, being a better custodian of that time by saying no to those who would partake of it is a surefire way to do what really matters to you. Your time is important. Treat it as such.

Over to you: which activity close to your heart would you have more time for if you said no

3. Saying no protects your values.

I love this example in Psychology Today’s article on “the Power of No“: a man named Jack always prided himself on being there for his friends; on “having their back”, no matter what. One day, one of Jack’s buddies asked to use his holiday home as a rendezvous place for his clandestine love affair. Now, Jack loved his pal, but he valued his integrity more and he didn’t want to have a part in this most morally jarring situation. Using the power of no to stand up for what he believed in, he turned his friend down. Sure, he may have “violated an unspoken male code” in doing so, but Jack was more into liking himself than having others like him for saying yes to something that he was uncomfortable with.

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Over to you: could saying no help you out of a situation that doesn’t gel with your values?

4. Saying no helps you achieve your goals.

Carrying on from our item in this list, harnessing the power of no can be a highly efficient way of getting to where you want—faster. Much like our dear Mr. Leto, anyone can benefit from selecting a handful of projects that vibrate with their core values and politely decline taking on any work that doesn’t fit that mould. Don’t be afraid to lose friends over this: true friends will value your time, and potential business partners will respect your desire to focus all your attention on your most important work.

Over to you: which of your current projects don’t resonate with your values? Can you cull them now?

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5. Saying no prevents others from taking advantage of you.

We’ve all been there: we’ve said yes to lending our favorite items of clothing to an untrustworthy friend (yes, totally burned), we’ve accepted to lend the loveable class slacker our painstakingly taken notes, we’ve felt the rising resentment in us as we agreed again and again to do something we weren’t totally comfortable with to ingratiate ourselves with others. It happens. It’s time to change, though: in accepting to let others take advantage of our kindness, we’re accepting to give away our personal power, and for what? Saying no in these situations is a way to take back what is ours, regaining our respect for ourselves and quelling that resentment at its source.

Over to you: what uncomfortable situation in which you’re being taken advantage of could you put an end to by saying no?

Saying no is a difficult task, especially when we’ve been in the habit of saying yes all our lives. After all, we have been conditioned to accept the open-hearted, risk-taking and courageous yes as the only answer to the questions in this world; how could it possibly be easy to embrace this other alternative? By indulging in a little self-reflection, of course! Consider this: how different would your life be if you wandered off the beaten path and said no, once in a while? What if you decided to put yourself first, instead of accepting to play second fiddle to someone else’s dreams? What if you had all the time in the world to concentrate on what mattered the most to you? What if…?

Take a risk this week: say no. See how it changes you. Try again. How freeing does it feel?

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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