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Is Task Outsourcing The Enemy of Personal Development?

Is Task Outsourcing The Enemy of Personal Development?

Every day you learn something new is a good day — that’s what my mother taught me.

As someone who grew up with ADHD (and still dealing with it), I was not overly successful at getting things done at school. My inability to sit in one place and do one action at a time prevented me from focusing.  Often, sitting at class led me to doodle in my notebook or, worse, being asked to leave the classroom all together.  For me the result was the same: missing a lot of classroom material.

For me, the gods of fortune smiled at me and sent me a persistent mother that knew a thing or two about how to raise a kid like me (she has ADHD too).  So I learned everything I needed to learn again at home, surrounded by my own favorite distractions in a protected environment.  It was one of the best things ever to happen to me.

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Why was it such a good thing?

Because someone who fails in one environment (i.e. class) needs to compensate with little victories in other environments (i.e. home) to remain stable and develop. I gained my little victories at home, studying both from encyclopedias and history books, gradually getting addicted to auto-didacticism and the ensuing benefits.

The passing years taught me to manage my time better and segment my work more effectively, ultimately helping me get more done. I have also learned to harness people around me.  Hey, if someone can do a job as well as you, why not let him do the job for you, right? …Ah, the hubris.

So, I started to manage more and do less, outsourcing most of my tasks: one after the other, small tasks, big tasks, short tasks, long tasks…you name it. I figured out that if I don’t work on mundane tasks, I’ll have more time to explore my more creative side and work on those things that matter to me the most.

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…Big mistake.

Why?

Sure, it worked at first; I was able to get more things done, but there were a few things that I didn’t take under consideration that hurt my ability to continue doing so effectively over time.

1.  All my life I made sure I learned something new each passing day.  When I began to outsource tasks, I experienced a steady decline in my motivation to learn because I thought to myself that someone else can do it for me… and probably better.  I was hiring people to do professional tasks for me instead of learning how to do them myself.

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This developed my managerial skills for sure, but prevented me from developing new capabilities. Today you can outsource just about anything, so why should I keep learning what to do when there’s a cheaper, faster option waiting a few clicks away?

2.  I started missing out on opportunities — not only learning opportunities, but also opportunities related to my projects and goals.  Being out there, doing things, experiencing them first hand — there’s no substitute for that. If someone else does that for you, you’re probably missing out on a lot of things without ever knowing.

3.  Outsourcing most of my tasks left a vacancy that I filled with leisure activities.  Instead of personal development, I spent more time on leisure activities.  Don’t get me wrong, leisure is great, but too much numbs your mind and makes you lazy.

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Outsourcing is a slippery slope; you don’t want the success of your project hanging on someone else’s shoulders.  Too much reliance on someone else is a sure way to fail.  If knowledge is power, you’re giving up that power, hanging your hopes on someone else and making yourself irrelevant.  You can remain in your managerial comfort zone for a while, but as I mentioned, something will eventually flush you out.  If you’re living an easy and comfortable life because someone else is slaving for you, when things will change (and they usually do), you’ll find yourself facing reality’s cold blank stare.

So learn how to outsource and manage your projects without losing touch.  Make sure that when you’re leading, you’re in the trenches and not shouting commands from afar.

Until next time.

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Last Updated on May 23, 2019

Ditch Work Life Balance and Embrace Work Life Harmony

Ditch Work Life Balance and Embrace Work Life Harmony

How do you usually go about your day?

Do you wake up in the morning, get ready for work, and then spend the whole day looking forward to being at home and unwinding?

We often hear about work life balance – having a good balance between work and personal time. Whilst this may sound like a smart idea, it can also imply that we should dedicate at least half of our time to work–and sacrifice time for our “personal life”.

To me, that seems…off balance. Because, the truth is, it’s nearly impossible to split your time equally between the two. And, you may end up stressing out if you’re not able to meet that expectation of balance.

Instead, why not think of having work life harmony instead?

With this mindset, you can actually integrate work into your life in a way that feels more complete. This way, you don’t need to view work and having personal time as separate.

So, how do you achieve work life harmony?

Work Life Harmony Explained

The difference between work life balance and work life harmony is pretty simple. With the former, there is an implication that you have to sacrifice your “life” for work. But, this is the worst way to go about things! How can you truly be at peace in life if you dread 8 hours of your day?

Work life harmony on the other hand, allows your work to be a part of your life. This means that you can choose to be happy both at home, and at work! Work no longer needs to be seen as the ‘bad’ or un-fun activity.

Having work life harmony also ensures you’re truly present in whatever place you find yourself.

Just take a look at Jeff Bezos, CEO of Amazon for example.

He uses a non traditional approach to work by making time for breakfast every morning with his family, doesn’t set his alarm before going to bed, schedules surprisingly few meetings, and still puts aside a few minutes every day to wash his own dishes.

He believes that all his staff should stop trying to achieve a ‘balance’ in their work and personal lives as that implies a trade off. Instead, he envisions a more holistic relationship between the two.

As the world’s richest man, he must be doing something right!

Rethink Time Management

Now, when we think of striking a balance, we usually associate it with time, don’t we? How much time are we spending at work versus how much time are we spending in our personal lives?Are we taking enough time to be with our loved ones, to do meaningful activities with others or even for ourselves, or are we just dedicating all our time to work?

This is the so-called-balance that many struggle with.

With work life harmony, we learn to rethink time management. By re-assessing how you manage your time, you’ll have a lot more of it. It’s incredible how much time can get wasted over the period of a day–especially when you’re not accurately tracking it.

Unfortunately, unless you’re consciously making an effort, your brain is not always the best at making accurate judgement calls when it comes to prioritizing. It tends to have a bias towards short term benefits and short term costs.

As there are often many more options our brains link to short term benefit; when you’re trying to focus on a task that gives you a long term benefit, that task usually becomes low priority. This is otherwise known as Priority Chaos.

In order to overcome this and be in better control of your time, identify the tasks that need the most focus to get accomplished. If it’s a big task, then it’s good to break it down into smaller bite-sized actions that will provide you with a clearer short term benefit.

When setting up tasks, give yourself a time limit. The brain has a bias towards short term benefits, and your attention span is limited, so if your tasks are going to take ages to complete, you’ll end up losing focus… and wasting time.

Once you have all your tasks written down, it’s time to prioritize them. Since you have a time limit, your focus should be on the top priority tasks. By doing this, you will already be able to get more done in less time at work!

Have Passion for What You Do

Managing your time is important in achieving that work life harmony. But, perhaps of greater importance, is loving what you do in life. One of the most effective ways to achieve a work life harmony is to really enjoy, or find a purpose, in what you do for a living. Even though everyone isn’t always lucky enough to find a position that pays them for pursuing their passion, you can strive to find meaning in what you are already doing, or pursue something new entirely!

For example, say you work at an office that sells paper. While many people wouldn’t consider this a world changing pursuit, I beg to differ. Think of all the individuals in the world that rely on paper. From creative types to quantum physics experts, your role at your workplace brings incredible value to many many people all over the world. You will have, without a doubt, helped bring a new idea into existence. Several new ideas to be precise.

So have a think about what you’re doing now. Is it something that allows you to embrace your passion?

Or perhaps you might not even know what it is that you love or enjoy doing. Why not explore and reflect on what gives you joy and contentment? Is there an area or industry that you could see yourself exploring to experience that fulfillment?

Can you find a deeper purpose in what you’re already doing?

When you’re able to find meaning in your work, you’re that much closer to achieving work life harmony.

Don’t Be Intimidated By Obstacles and Limitations

Creating work life harmony is also about understanding yourself–which includes your limitations and past obstacles–as this allows you to become more resilient.

If you never had to experience struggles, challenges or setbacks, then you would never be forced to adapt and mature. So in theory, having to face obstacles in life is actually quite necessary.

Most of us think of setbacks and obstacles as negative. Though, if you’re able to maintain an optimistic attitude, you’ll almost always have a higher chance of success of overcoming those obstacles to reach your eventual goal.

Your attitude towards setbacks will define the outcome of whether you rise from the challenge or remain stuck in it. So, in order to achieve work life harmony, it’s important to have a resilient attitude as challenges will always come your way–especially when you strive to integrate work into your life, and not a separate or dominant part of life.

Delegate When You Need To

Of course, when you want to increase productivity and minimize the time or effort spent, a great way to do so is to delegate!

If you spend a lot of time doing tasks on your own that could be delegated to others (whether at work or at home) you’re losing a lot of precious free time that could otherwise be spent elsewhere.

At the end of the day, we all have a limited amount of time. So we should all be striving to create a harmonious work and living situation where we can find meaning in all that we do.

While an overall goal may be meaningful, not all of the milestones or tasks needed to get there may be meaningful. That’s because we have our strengths and weaknesses, likes and dislikes. Not every task is going to be enjoyable or easy to complete. That’s where delegation comes in.

Delegation simply allows you to leverage time from an external source, thus giving you opportunities to increase your own quality of time. Keep in mind that delegation should be done with deliberate attention, otherwise you may end up over relying on others.

If you find that you’re running into the problem of over delegating, then it may be time to re-evaluate your motivation for doing whatever it is that you’re doing.

Embrace the Circle and Become Happier and More Productive

Living in harmony is about feeling good about the ways in which you spend your time, despite how busy you may be.Your switch from work mode to a more personal mode should be effortless. It’s about integrating your personal life and the things you love into your busy work life!

It all begins with the shift in perspective. Understanding what your passions are, and learning to be resilient, before taking a different approach to the way you manage your time and everyday tasks.

These are steps that you can start taking to move away from balance to harmony. 

Featured photo credit: Photo by Marten Bjork on Unsplash via unsplash.com

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