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How to Make a List Doable in 6 Steps

How to Make a List Doable in 6 Steps

No wonder that you are stressed. Your days are very busy and even though you carefully plan them, the amount of work is just crushing you.

You blame it on your task list.

It seems very doable when you first look at it in the morning, but when it’s afternoon, the amount of tasks is far from decreasing. Instead, it stays the same or even increases – no matter how hard you work.

You wonder if there is a way out of this situation and I’m happy to say that yes, there is! The solutions may sound simple, but you need to adjust your working habits a bit and make a list that is doable until they work.

Is your list out of control?

Here is the thing: You keep feeding the baby monster, so that it’s keeps growing and growing. And instead of killing the monster while it’s a baby, it grows to a huge proportions and that’s how it becomes virtually impossible to eliminate.

In other words, you keep adding new tasks to your list throughout the day. So, no matter how well you plan your tasks the day before, you are sabotaging your own productivity and success by doing so.

Also, you never complete the original tasks you planned because you are distracted. Instead, you focus on the newest tasks on the list, but unfortunately they are not the ones you should be doing.

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At the end of the day, you feel a lack of accomplishment. This is a direct result of not getting all the tasks done that you planned. This feeling isn’t doing your self-confidence any good. When you feel that you weren’t able to finish all the tasks, you see yourself as a loser.

You are trying to do too much

So what is causing these negative feelings – even if you work hard?

Well, I would say there are four reasons:

  • Lack of control
  • Lack of focus
  • Lack of priority
  • Afraid to say “no”

Let’s explain each one of those in more detail.

First, there is lack of control – you are not controlling what enters to the list and when. This in turn makes a list that keeps growing and growing – instead of shrinking.

And when you let this happen, it’s no wonder that you start to show the signs of burning out – even if the clock just passed the noon.

Then, there is the lack of focus. This happens when you are not committed enough to complete the original tasks on your list. Instead, you let new tasks distract you.

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All of a sudden you start working on some new, unplanned tasks, while neglecting the ones you should be focusing on. The prioritization to your current tasks needs improvements, so that the distraction could be prevented in the future.

Finally, you don’t have the courage to say to the other person that you can’t accept new assignments to your list today.

This happens for example in your workplace, when your boss walks to your cubicle and asks you to do something as soon as possible. So instead of finishing the task you are doing in that very moment, you are expected to do this new task right away.

Since you want to be a good employee, you find yourself re-prioritizing your work because your boss asked you to.

As you can see, there are plenty of ways to feed the baby monster (your task list in the morning). Since you keep doing it, the list (or the monster) grows and grows this gets you overwhelmed and stressed.

However, I’m going to tell you two different strategies for dealing with the overflowing task list.

Are you ready?

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Do it tomorrow and close the list

Back in 2008, I read a great book called: “Do It Tomorrow and Other Secrets of Time Management” by Mark Forster.

In that book, here presented two solutions to improve your productivity. With these solutions you can make your task list more manageable, thus you are cutting down your stress while doing so.

First, he talked about closing the list.

What he meant was that instead of adding tasks to your list throughout the day, you should stop doing so and make your list a closed one. And the way you do it is to draw a line under the last task of the list.

When you close the list, you are making an agreement with yourself: You decide not to add any new tasks during the day. This is how your list becomes more manageable and the size is shrinking as the day goes by – not staying the same or increasing.

Second, his advice was to postpone the execution of tasks a bit. What this means is that when someone asks you to do something, you aren’t trying to do it the same day. Instead, you let the person know that you are doing the task tomorrow.

Although this may sound like procrastinating, in reality it’s not.

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It’s all about respecting your current task list and giving its tasks enough focus and priority. This way you can get the tasks done and you also make sure, that the other person and his/her tasks gets your full attention the next day – when you actually do the task.

Now, there are cases when you have to deal with the task right away, but in majority of cases you should postpone the task – till tomorrow.

The step-by-step plan to make a list that is doable (and kill the baby monster)

Here are the step-by-step actions for eliminating the baby monster until it grows too big.

  1. Plan a list. Make a task list realistic by giving it a little more thought the night before. Instead of stuffing it with dozens of tasks, try to find the most important ones to focus on.
  2. Close it. After creating the list, draw the line under the last task. This marks the list as a closed one. New tasks shouldn’t be added to the list during the day.
  3. Protect the list from distraction. Focus on finishing your planned tasks by the end of the day. When you have closed the list, you can be calm knowing that the number of tasks is decreasing. You also give your full attention for the tasks of the day and nothing else.
  4. Move the unfinished tasks. If you are unable to finish all the tasks in a certain day, move the unfinished ones to the next day. It’s also worth analyzing why you didn’t accomplish the tasks, so that you can avoid a similar thing happening in the future.
  5. No new assignments. It’s important to deal with other people the right way. When someone comes to you and asks you to do something now, let him/her know that you are doing the task – but only tomorrow. This way you are protecting your time and your task list the best way possible.
  6. Deal with the emergencies. Of course, there might be emergencies that have to be taken care of right away. These emergencies are exceptions and you should definitely take care of them right away. Once the emergency is handled, you can return back to the original plan and continue executing the tasks if possible.

It’s very easy to keep adding new tasks to your list during the day.

Unfortunately, even if this may be a very compelling thing to do, it is also making you more overwhelmed.

That’s why it’s important to focus on your daily task list by closing it and postponing any requests by other people till tomorrow.

That way you can keep your list manageable and you can avoid the frustration, when you are not getting all your work done.

Over to you: How do you make sure your task list is not growing during the day? Do you try an app like Listible to create any list you want digitally or do you stick with a paper and pen method? Let me know in the comments below.

Featured photo credit: Beautiful blonde girl writing via Shutterstock

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Timo Kiander

Productivity Author and Founder of Productive Superdad

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Last Updated on July 3, 2020

6 Things To Do Every Day To Ensure You Stick To Your Goals

6 Things To Do Every Day To Ensure You Stick To Your Goals

Sticking to your goals can sometimes be challenging. We all want better health, better careers, and better jobs, and we want to cast an impression on everyone that we are living fulfilled lives.

Yet to reach our goals and make every minute of our time count requires commitment, consistency, and hard work. Setting goals is one thing, but sticking to them is another. We have to observe certain daily practices if we want to get the best out of ourselves.

Here are 6 things that you have to ensure daily to reach your goals.

1. Involve Others

You have to be accountable for the actions you are committing yourself to. Involve everyone around you, get them engaged, and talk to them on how they can help you accomplish your goals.

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When you involve others you feel, you have a responsibility towards them as well as yourself. Every day, make sure you are accountable for sticking to your goals. By joining groups or engaging others, you have more motivation to reach your goals.

For example, if you want to read more, try joining a book club. If you want to be a better entrepreneur, join an entrepreneurial organization.

2. Visualize the Rewards

Reaching a goal can be challenging and sometimes, it can be overwhelming. When the journey becomes tough and difficult, try to stick to visualizing your successes every day.

Wake up to visualize what rewards you will get from sticking to meeting your goals. If you want to lose some pounds, visualize yourself already underweight and benefiting from being underweight. The mind has a way of channeling your body and intentions to sticking to your goals and reaching them.

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3. Break Down Your Goals

Try to break down your goals into tiny chunks. The smaller the size of the goals, the more willing and prepared you are to meet them.

For example, if you find it difficult to get out of the house and take a workout at the gym, why not try to break the goal into making sure you are always dressed for the gym daily? By doing this, you demonstrate that you are moving in the right direction, and you can keep this momentum so you can meet the larger goal.

4. Reward Yourself

For every progress you make daily towards reaching your goals, try to vindicate and reward yourself. By doing this you appreciate yourself and the hard work you have put in for the day.

When you reward yourself, you program yourself to benefit from a larger reward in the future. You also propel yourself to gain daily rewards, which can be enticing and motivating. Rewarding yourself serves as a form of positive reinforcement that reinforces your mind and behavior to stick to your goals and stay motivated.

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5. Measure Your Progress

It is easy to become frustrated when you are not getting instant results. Change can be slow and rewards are not always immediate. Still, progress can be measured even in tiny bits, so take time to look back at where you are coming from.

You don’t have to feel depressed about not making that major progress in an instant. But when you journal or snap pictures to document your progress, no matter how small, you will feel grateful and elated to see what difference you have made from where you are coming from up until now.

6. Believe in the Possibilities

If you don’t even believe in the possibility of reaching your goals, how can you expect yourself to stick to your goals in the first place?

By believing in the possibilities of accomplishing a goal or task, you increase your chance of reaching it and eradicating whatever roadblocks or challenges you may face. Believe in what you can achieve.

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What self-belief has over self-control is that while self-control can be depleted but self-belief cannot. We all have an enormous reservoir of how much we can believe in ourselves.

With believing in ourselves comes perseverance, determination, and desire to reaching our goals. Every day, understand that what you need to keep going is your belief toward achieving your goals. Your goals are reachable if you think you can reach them!

Final Words

Due to circumstances in life, people tend to abandon some of their goals in life. You may also feel this way sometimes. In that case, just come back to this article and remember the 6 ways you can help yourself stick to your goals.

People don’t always reach their goals, but you will never know if you can reach them if you don’t stick to them in the first place. As long as you stick to your goals, there will always be the possibility of you achieving them!

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Featured photo credit: Kelly Sikkema via unsplash.com

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