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How to Make a List Doable in 6 Steps

How to Make a List Doable in 6 Steps

No wonder that you are stressed. Your days are very busy and even though you carefully plan them, the amount of work is just crushing you.

You blame it on your task list.

It seems very doable when you first look at it in the morning, but when it’s afternoon, the amount of tasks is far from decreasing. Instead, it stays the same or even increases – no matter how hard you work.

You wonder if there is a way out of this situation and I’m happy to say that yes, there is! The solutions may sound simple, but you need to adjust your working habits a bit and make a list that is doable until they work.

Is your list out of control?

Here is the thing: You keep feeding the baby monster, so that it’s keeps growing and growing. And instead of killing the monster while it’s a baby, it grows to a huge proportions and that’s how it becomes virtually impossible to eliminate.

In other words, you keep adding new tasks to your list throughout the day. So, no matter how well you plan your tasks the day before, you are sabotaging your own productivity and success by doing so.

Also, you never complete the original tasks you planned because you are distracted. Instead, you focus on the newest tasks on the list, but unfortunately they are not the ones you should be doing.

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At the end of the day, you feel a lack of accomplishment. This is a direct result of not getting all the tasks done that you planned. This feeling isn’t doing your self-confidence any good. When you feel that you weren’t able to finish all the tasks, you see yourself as a loser.

You are trying to do too much

So what is causing these negative feelings – even if you work hard?

Well, I would say there are four reasons:

  • Lack of control
  • Lack of focus
  • Lack of priority
  • Afraid to say “no”

Let’s explain each one of those in more detail.

First, there is lack of control – you are not controlling what enters to the list and when. This in turn makes a list that keeps growing and growing – instead of shrinking.

And when you let this happen, it’s no wonder that you start to show the signs of burning out – even if the clock just passed the noon.

Then, there is the lack of focus. This happens when you are not committed enough to complete the original tasks on your list. Instead, you let new tasks distract you.

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All of a sudden you start working on some new, unplanned tasks, while neglecting the ones you should be focusing on. The prioritization to your current tasks needs improvements, so that the distraction could be prevented in the future.

Finally, you don’t have the courage to say to the other person that you can’t accept new assignments to your list today.

This happens for example in your workplace, when your boss walks to your cubicle and asks you to do something as soon as possible. So instead of finishing the task you are doing in that very moment, you are expected to do this new task right away.

Since you want to be a good employee, you find yourself re-prioritizing your work because your boss asked you to.

As you can see, there are plenty of ways to feed the baby monster (your task list in the morning). Since you keep doing it, the list (or the monster) grows and grows this gets you overwhelmed and stressed.

However, I’m going to tell you two different strategies for dealing with the overflowing task list.

Are you ready?

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Do it tomorrow and close the list

Back in 2008, I read a great book called: “Do It Tomorrow and Other Secrets of Time Management” by Mark Forster.

In that book, here presented two solutions to improve your productivity. With these solutions you can make your task list more manageable, thus you are cutting down your stress while doing so.

First, he talked about closing the list.

What he meant was that instead of adding tasks to your list throughout the day, you should stop doing so and make your list a closed one. And the way you do it is to draw a line under the last task of the list.

When you close the list, you are making an agreement with yourself: You decide not to add any new tasks during the day. This is how your list becomes more manageable and the size is shrinking as the day goes by – not staying the same or increasing.

Second, his advice was to postpone the execution of tasks a bit. What this means is that when someone asks you to do something, you aren’t trying to do it the same day. Instead, you let the person know that you are doing the task tomorrow.

Although this may sound like procrastinating, in reality it’s not.

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It’s all about respecting your current task list and giving its tasks enough focus and priority. This way you can get the tasks done and you also make sure, that the other person and his/her tasks gets your full attention the next day – when you actually do the task.

Now, there are cases when you have to deal with the task right away, but in majority of cases you should postpone the task – till tomorrow.

The step-by-step plan to make a list that is doable (and kill the baby monster)

Here are the step-by-step actions for eliminating the baby monster until it grows too big.

  1. Plan a list. Make a task list realistic by giving it a little more thought the night before. Instead of stuffing it with dozens of tasks, try to find the most important ones to focus on.
  2. Close it. After creating the list, draw the line under the last task. This marks the list as a closed one. New tasks shouldn’t be added to the list during the day.
  3. Protect the list from distraction. Focus on finishing your planned tasks by the end of the day. When you have closed the list, you can be calm knowing that the number of tasks is decreasing. You also give your full attention for the tasks of the day and nothing else.
  4. Move the unfinished tasks. If you are unable to finish all the tasks in a certain day, move the unfinished ones to the next day. It’s also worth analyzing why you didn’t accomplish the tasks, so that you can avoid a similar thing happening in the future.
  5. No new assignments. It’s important to deal with other people the right way. When someone comes to you and asks you to do something now, let him/her know that you are doing the task – but only tomorrow. This way you are protecting your time and your task list the best way possible.
  6. Deal with the emergencies. Of course, there might be emergencies that have to be taken care of right away. These emergencies are exceptions and you should definitely take care of them right away. Once the emergency is handled, you can return back to the original plan and continue executing the tasks if possible.

It’s very easy to keep adding new tasks to your list during the day.

Unfortunately, even if this may be a very compelling thing to do, it is also making you more overwhelmed.

That’s why it’s important to focus on your daily task list by closing it and postponing any requests by other people till tomorrow.

That way you can keep your list manageable and you can avoid the frustration, when you are not getting all your work done.

Over to you: How do you make sure your task list is not growing during the day? Do you try an app like Listible to create any list you want digitally or do you stick with a paper and pen method? Let me know in the comments below.

Featured photo credit: Beautiful blonde girl writing via Shutterstock

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Last Updated on October 17, 2018

7 Natural (And Highly Effective) Ways to Improve Memory

7 Natural (And Highly Effective) Ways to Improve Memory

How is your memory? Is your cognitive function as strong as you’d like it to be?

If not, then you’re definitely going to be interested in the memory improvement tips I’ll be sharing with you in this article.

Despite what you might think – or have been told – improving your ability to recall information is certainly possible. You just need to know the right ways to do it. (Don’t worry, as you won’t need to make any significant lifestyle changes.)

So how to improve memory? Let’s dive straight into the first of seven easy ways to improve your memory significantly.

1. Meditate

We live in a world of non-stop, 24/7 information. It’s like a waterfall that’s endlessly pouring news, data, facts and figures into our conscious minds.

Unfortunately, our brains are not designed to absorb this tremendous amount of information. It’s no wonder then, that most people struggle to remember information and recall things.

Even if you believe you have a good memory and are comfortable with multi-tasking, you’ll also be aware that there’s only so much information your brain can process at one time. And research suggests that the more information and distractions, the harder it is for you to transfer information to your long-term memory.[1]

Fortunately, meditation can help you out.

Even if you just meditate for 10 minutes per day, you’ll boost your ability to focus, which in turn, will make it easier for you to remember important facts.

If you need help in shifting into a meditative state, I recommend trying an app like Headspace – which can assist you to achieve this in a convenient and structured way.

And don’t forget, meditation doesn’t just have to be closing your eyes and sitting in a lotus position. Some people prefer to simply take a short walk in nature. This clears and calms their mind, and still provides the all-important boost to their focus.

2. Get plenty of sleep

If you’re sleep deprived or have not been sleeping well, then I’m guessing you’re not remembering well either. This is because sleep and memory are intimately connected.

If you have a busy life and regularly find yourself not getting enough sleep, then this will negatively impact your cognitive abilities – including your memory.

How much sleep should you be getting?

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Well, according to the National Sleep Foundation, you need a minimum of seven to nine hours of sleep per night. If you get this amount of sleep regularly, then within just a few days, you’ll see a tangible improvement to your ability to remember and recall things.

Now, I’ll be honest with you, maintaining a proper sleep cycle is not always easy (especially when the latest Netflix series has just been released!). But if you care about improving your short-term and long-term ability to remember things, then it’s critical that you try to get at least the recommended amount of sleep every night.

Are there ways to hack the sleep cycle?

Yes, there are.

Try these three things:

  • Have a fixed bedtime (preferably before 10pm)
  • Don’t eat too late
  • Make sure your bedroom is as dark as possible

Sleeping is a precious activity. It regenerates your body, clears your mind, and helps with the storing and retrieval of information.

However, don’t sleep just yet, as I want to tell you about another great way to increase memory…

3. Challenge your brain

When was the last time you challenged your brain?

I don’t mean challenged in the sense of overeating or undersleeping. I’m referring to stretching your mental capabilities through things like crossword puzzles, Sudoku and memory games.

To expand your memory bank, and to make your recall razor-sharp, you need to continually challenge your brain.

Feedback from Lifehack readers such as yourself, has suggested that brain training apps are a super-effective way of doing this. Used regularly, these apps can enhance your focus, attention span, problem-thinking ability and memory.

There are hundreds of these apps available (most of them for free), but I recommend starting out with one of the big three:

  • Peak (Android/iOS, free, 10 million+ downloads)
  • Lumosity (Android/iOS, free, 10 million+ downloads)
  • Elevate (Android/iOS, free, 5 million+ downloads)

If you normally spend a chunk of your week playing computer games, then instead of shooting and killing your enemies, why not let some of them live – while you put your attention into boosting your brain power!

Challenging your brain will strengthen your neural pathways and enhance your mental abilities. But don’t just take my word for it, try one of the apps above and see the positive benefits for yourself.

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4. Take more breaks

When I think back to my days as a budding entrepreneur, I distinctively remember working all the hours under the sun – and many under the moon too!

At that time, I believed that breaks were for the weak, and to become wealthy and successful, I needed to shed blood, sweat and tears.

However, I was wrong.

Taking regular breaks is the best way to keep yourself productive, creative and alive to opportunities. It’s also the best way to learn new information.

Let me explain.

Typically, when studying lots of new information, most people will spend hours reading it – in an attempt to learn and remember the content as quickly as possible. Unfortunately, they’ve overlooked something.

Namely, extended study sessions are rarely a good thing, as your ability to retain information naturally declines after a certain period of time.

It’s similar to physical exercise. You wouldn’t attempt to train vigorously for four hours in a row. Instead, you’d take regular breaks to give your lungs, heart and muscles adequate time to recover. Failing to do this will result in muscle cramps and overexertion.

It’s the same with your brain. If you overload it with information, you’ll suffer from mental fatigue.

What’s the answer?

Make sure you take regular breaks when learning new information. I recommend at least a 10-minute break every hour. (You may also want to take a look at the Pomodoro Method.)

If you don’t want to be as regimented as that, then take breaks as soon as you find yourself losing the ability to focus on the new material. Your brain will thank you – and your learning aptitude will move up a level.

5. Learn a new skill

I love this quote, as it’s 100% true – but frequently overlooked:

“Learning never exhausts the mind.” – Leonardo da Vinci

From my experience of helping to develop the careers of dozens of Lifehack employees, I can definitively say that participating in meaningful and purposeful activities stimulates the mind. It also reduces stress and enhances health and well-being.

Let me give you an example of this:

Imagine you work for a global financial institution in one of their call centers. You take over 100 calls a day – many of them complaints. When you started the job a few months back, you were excited to be in full-time employment and working for a household name.

Unfortunately, your initial enthusiasm quickly turned into frustration.

The endless complaint calls began to take their toll on you. And the supervisors irritated you too, as they were far too interested in micro-managing you – rather than letting you work in your own way.

Now, in the story above, the ending could be that you put up with a job you didn’t like, and led a dull and frustrated working life for years and years. However, an alternative ending is this: you channeled your dissatisfaction in to learning a new skill (computer coding). It took you a year or two to get up to speed, but it allowed you to successfully upgrade your career – and the ongoing learning made the call centre job much more bearable.

Clearly, learning new skills gives you impetus, focus and something to aim for. Your brain loves to learn, and you should tap into this by always seeking our new information. And when learning becomes a habit, you’ll find your ability to remember and recall things effortlessly, becomes a habit too.

6. Start working out

If you’re not already working out regularly, then here’s another reason to do so:

Exercising for 20-30 minutes three times a week will improve your long-term memory.

Regular exercise increases blood flow in your body and supplies the brain with extra oxygen and nutrients. And a well-nourished brain is a well-functioning brain!

“But I just don’t have the time?,” I hear you say.

Not a problem.

A research has shown that a daily burst of 60 seconds of high-intensity exercise, offered many of the benefits of the longer exercise routines.[2] So, if you’re short on time – now you know what to do.

Interested in getting started?

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Here are five different ways that will help you work out:

  • Join a gym
  • Join a sports team
  • Buy a bike
  • Take up hiking
  • Dance to your favorite music

7. Eat healthier foods

I’m sure you’ve heard the expression: “You are what you eat.”

This applies to your brain too.

The food that you eat helps determine your brain’s capacity to store and recall information. A poor diet (think junk food + soda!) harms not just your physical health, but your mental health too.

Fortunately, there are several foods that are especially good for your brain and your memory. These include: blueberries, celery and dark chocolate. But anything high in antioxidants will have a positive effect on your brain and memory.

Conversely, highly-processed foods and those loaded with sugar will have a negative impact on your memory. This is due to them providing insufficient nutrients for your brain – leading you to easily suffer from mental fatigue.

Want to be mentally healthy? Then eat and drink an abundance of these for brain health:

  • Turmeric – helps new brain cells grown
  • Broccoli – protects the brain against damage
  • Nuts – improves memory
  • Green tea – enhances brain performance, memory and focus[3]
  • Fish oilfish oil supplements can increase your brain power

Here’re more brain food options that improve memory!

Final thoughts

I sincerely hope these seven memory boosting ways that I’ve covered in this article will be of help to you.

You don’t need to implement them all. I suggest just trying the ones that appeal to you.

But, if you’re serious about dramatically improving your memory, then make a start right now on adopting one or more of the ways I’ve suggested. I’m confident you won’t regret it.

Featured photo credit: Eric Ward via unsplash.com

Reference

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