Advertising
Advertising

How to Overcome Distractions

How to Overcome Distractions


    Many people write to me regarding their inability to carry out their resolve, their vow, to work right to the end, until their goal is accomplished. They are motivated, they have wisdom, resources, capability, yet they let distractions overpower them. Such distractions that cause a tide of emotions to rise, a tsunami of desires, shaking their resolve and crushing their strength to stay course, to stay firm. Yogic and vedic texts talk a great deal about vikṣiptatā, distractions, and how they are great obstacles. They can make all the difference between winning and losing, between success and failure.

    Let me help you understand distractions and ways to overcome them. They are of two types, as follows:

    Advertising

    1. External distractions triggering inner reactions

    Let us assume, you committed to being a vegetarian and giving up alcohol. Everything was going fine until you were invited to that get together you could not afford to skip. Platters of your once favorite non-vegetarian dishes as well as vintage wine adorned the dining table. You feel tempted. Further, your folks around you force you to have some. You are given all sorts of reasoning and arguments to partake of what is at hand and not worry about your vow. Under social pressure and your own latent desire, you give into the temptations.

    In this case, an external environment, sighting of delicious food, triggered a whole heap of thoughts that weakened your resolve. Till you came to the party, you were at ease, but now, suddenly your inner world is in a turmoil and you let your heart rule your mind. In every likelihood, a sense of guilt will drape you soon after the party. Guilt weakens one’s consciousness.

    There are two ways to emerge winner while battling against external distractions:

    Advertising

    • Remove yourself physically. A conducive environment helps a great deal in executing any plan. In the present example, avoid going to such places, parties where it is but natural that you will be offered everything contrary to what’s good for you. After all, chances of emerging spotless working in coal mines are but remote. Unless of course, you exercise great caution, extraordinary care. If changing your physical environment is not possible sometimes, follow step b, as below:
    • Make yourself clear. Granted, some people may think you are arrogant, or that, you no longer care, or that you have changed and so forth. Let them. Trust me, let them. If they really love you, they will not think any of these things and if they do not, does it matter anyway what they think? Ultimately, it is you alone who will be bearing the consequences, paying for your choices, at that time, no one else will be able to help you. So, stand by what you stand for. This always worked for me; before I renounced, for years I attended events of all sorts but never even once did I compromise on my own principles. People around me understood and accepted it.

    2. Inner thoughts triggering external actions

    Distractions of this type can be equally hard to manage. For example, let us say, you recently quit smoking. Day-in-day-out, you were living upto your own expectations and you did not smoke for ten days. One day, out of the blue, you just recollect the image of a cigarette, you try hard to not think of smoking but cigarette is what keeps coming back to your mind. You experience restlessness and the compulsion to smoke. The thought of smoking overpowers you to the degree that you get up and buy yourself a pack.

    There are two ways to overcome distraction of this type:

    • Take your mind off. Do not think about not doing the prohibited, instead just take a deep breath and focus your mind elsewhere. You cannot overcome thoughts of non-action by thinking about not acting on it! You must simply, gently, shift the spotlight of your thoughts. Change the scenery, get up, move around, win over a distraction with another one, a better one, if necessary. Do whatever it takes but do not give into the temptation.
    • Exercise patience (postpone). This method is more powerful than you might think. Just give your mind a bait, tell your mind that you will revisit the idea after an hour or two hours or something like that. Just let the storm of distraction pass, let your thoughts settle, let your mind calm down. If you can rein the horses while distraction comes attacking, you will remain focused, winning the battle. You will emerge a winner, stronger and a more confident person.

    Now, regardless of the nature of distraction, let me share with you the two most potent questions you can ask yourself to help you make the right decision, always. Yes, always.

    Advertising

    1. Is this my best move? A chess grandmaster unfailingly asks one question before making each move in chess, and that is, is this my best move? That often prompts the player to think more, think better, think out-of-the-box and come up with extraordinary moves. Before you give in to a temptation, just before you decide to do something, a moment before taking an action, ask yourself: is this my best move, or, can I play better? If you are honest with yourself, you will find it easy to dissipate your distractions with minimal effort.
    2. What is the most that will happen? One is often not attached to the distraction but the pleasure they get from the fulfillment of such deviation. In removing distractions, you have to ask yourself the golden question- “what’s the most that will happen?”. Let us say you are distracted and really want to smoke, ask yourself, what’s the most that will happen? An ephemeral pleasure of a few hours, if that? Is that it? Is that enough to justify you compromising on your resolve? And if so, is that your best move!?

    Do you know who is your greatest friend, the one who can always stand by you and help you make the right decisions and make sure you tread the noble path? You.

    And your worst enemy? You.

    Ātmaiva hyātmanō bandhurātmaiva ripurātmanaḥ… (Bhagavad Gita, 6.5)

    You alone are your best friend and your own worst enemy.

    (Photo credit: Compass via Shutterstock)

    More by this author

    How To Deal with Other People’s Negativity How to Overcome Distractions Do Other People’s Opinions Bother You? A Yogic Practice to Quiet the Mind 5 Principles of Attaining Success

    Trending in Productivity

    125 Most Useful Excel Shortcuts That Very Few People Know 2How to Save a Bunch of Money Easily With This Simple Challenge 3How to Be a Leader That Everyone Respects, Not Fears 4Why Top Performers Have Nothing to Do With Their Ages 5Creative Brain Test: 10 Best Ways To Test Your Creative Intelligence

    Read Next

    Advertising
    Advertising

    Last Updated on August 15, 2018

    25 Most Useful Excel Shortcuts That Very Few People Know

    25 Most Useful Excel Shortcuts That Very Few People Know

    Imagine if you could use 5 simple shortcuts while working in Excel, and increase your productivity without wasting time for searching information in huge tables, writing long formulas, and sorting the data.

    Or even better:

    What if you would get 25 useful shortcuts… and each of them could simplify your work, so you could do much more every day?

    You’d definitely feel excited to read about them.

    Today is your lucky day because we are going to share with you in this article 25 great Excel shortcuts you can use in your work every day! This is your lucky chance, so go ahead and become a real professional in Excel without wasting your time.

    How important are Excel shortcuts for you?

    The most effective thing to check out if people really need something is to release a survey and look at the results. So, according to the anonymous survey, 99% of people said Excel shortcuts are critical or important for them.

    In general, there are more than 200 shortcuts in Excel. But when we have analyzed the data about how many shortcuts people know, we got the next results:

    • 26% of people know 10 or fewer shortcuts;
    • 61% of people know 10-50 shortcuts;
    • 10% of people know 50-100 shortcuts.

    As you can see, not so many people know a lot of shortcuts. Probably, some of them never think about increasing their productivity in such a simple way.

    Of course, it depends on how deep you use Excel. Some people use this powerful application just for making simple tables or graphs, others use it for everyday work to count something.

    Most of the accountants and businessmen use much more Excel functions for more complex tasks such as creating VBA macros, managing PivotTables, recalculating huge workbooks, outlining data, etc.

    But even those people who work with Excel every day very close may know a few shortcuts. Needless to say, they can do their job without shortcuts, but it usually takes for them much more time. T

    his sounds not funny, especially if you must finish a huge amount of work urgently. There is a great opportunity for you to increase your productivity in Excel and do your job faster with our useful shortcuts.

    5 Main reasons to learn excel shortcuts

    Many people don’t understand why they should use shortcuts if they can work without them. Of course, if you use Excel twice per year to make a simple table or a graph, it is probably not so important for you to know many shortcuts.

    But if you work in Excel every day, sorting huge tables and managing with tons of data, then shortcuts will help you to reach the next five goals:

    Advertising

    1. Work efficiently and faster in Excel
    2. Manage big amounts of data easily and fast
    3. Stay calm and concentrated even while doing a tedious job
    4. Make your work accurately and properly without errors
    5. Get a better understanding of Microsoft Excel

    Who can use Excel shortcuts?

    There are a lot of people who can simplify their life with Excel shortcuts, and here are the groups that will definitely love using them:

    • People who work in banks, finance organizations, etc.
    • Businessmen who make tons of various reports and presentations in Excel for meetings and briefings.
    • Students who usually are lazy and impatient to make their homework because they don’t want to waste a lot of time working in Excel.
    • Private entrepreneurs who keep various data in Excel tables.

    Whether you are a student who hates Excel because it seems a time-wasting and boring application, or you are an accountant who must recalculate huge worksheets every day without making errors, we recommend reading and learning these Excel shortcuts to make your work simpler and save some time.

    With these simple but useful tricks, it is so easy to finish your job and get more time for yourself.

    25 Excel shortcuts to increase your productivity

    Here are 25 great Excel shortcuts you should learn and use for work or studying to make your job faster and simpler. Try to use them all and you will realize you were totally blind before while working in Excel:

    1. Format whatever object fast with Ctrl+1

    If you select any object in Excel – a cell, a chart, a chart axis, a drawing object – then press Ctrl+1, and you will get the Properties dialog for the certain object. This shortcut offers a very quick and easy way to format whatever object you’re working with.

    2. Use range names with Ctrol+G or F5 key

    If you use range names (which we strongly recommend to do) and you want to choose the range with a specific name references, press either Ctrl+G or the F5 key, which launches the GoTo dialog.

    If the name is simple, you can click on it in a list in that dialog. But if it’s at all unusual, Excel won’t list it; so you will need to type in the name. Then press OK.

    3. Use a range name in a formula with =sum( and F3

    Suppose you want to use a range name in a formula. For example, you want to sum the Sales range. Enter…

    =sum(

    …and then press F3.

    When you do so, Excel launches the Paste Name dialog. Just choose “Sales” from the list, press the OK button in the dialog, then enter the SUM function’s closing “)” to complete the formula.

    4. Launch Function Arguments dialog easily with Ctrl+A

    Suppose you want to check the help topic for a worksheet function. For example, you want to read about the MATCH function. In a cell, type…

    =match(

    …and then press Ctrl+A, or click the Insert Function (“fx“) button to the left of the formula bar.

    Advertising

    When you do so, Excel displays the Function Arguments dialog, which might offer all the help you need.

    But if you still want to see the complete help topic, click the blue “Help on this function” hyperlink in the lower-left corner of the dialog. This technique works with all documented Excel functions.

    5. Copy stuff down the column without scrolling with Ctrl+D

    If you added a formula in a new column on the right of a huge dataset, and you want to copy that formula down without scrolling, do these steps:

    • go to the right to the column that has data (the column to the left of the new column with the formula);
    • press Ctrl+Down – to get to bottom;
    • move one cell to the right (with arrow key naturally);
    • press Ctrl+Shift+Up to select the new column, at the top of which is the formula you just created;
    • press Ctrl+D to fill down the formula.

    6. Quick access to any function with Alt+

    By customizing the quick access toolbar, you can create simple shortcuts to commands that you would otherwise have to find in the Ribbon tabs, or macros you have created yourself.

    The keyboard shortcut is simply selecting Alt+ (the number of the command you wish to select).

    For example, if you have customized your quick access toolbar to have Calc Sheet, Save, Open. To calculate sheet you would hit Alt+1, for save Alt+2, and for open Alt+3.

    A lot of people are unaware of this useful function, and it’s a great time saver.

    7. Format cells with Ctrl+1

    When you need to format cells, use Ctrl+1. Most people know this as the shortcut for the Format Cells dialog, but you can also use it to format almost anything in Excel, without a care about the state of the ribbon. Try this amazing and simple shortcut!

    8. Choose visible cells with Alt+

    When you need to choose visible cells only – use Alt+. This is the trick to copy only what you see. It is a priceless shortcut when you’re manually hiding rows and columns in the table.

    9. Use filtering

    Filtering – it is a powerful way to slice, dice, and sort through a huge table of information.

    It’s amazingly effective when you’re participating in a meeting to discuss something like a sales forecast, and everyone is looking in real-time at your spreadsheet projected on a screen (or on their monitors).

    To some people, you will be seen as the God of Spreadsheets, and this is not a joke!

    10. Insert or delete column/row easily with the Ctrl key

    Some people waste a lot of time even for simple operations, for example, when they need to insert/delete columns and rows in Excel.

    Use this shortcut to insert: with an entire row or column selected, use Ctrl+Shift ++.

    Advertising

    To delete: with an entire row or column selected, use Ctrl + –.

    11. See formula results with F9

    If you want to check formula results within multiple formulas, highlight the formula and select F9 to see formula result.

    Don’t forget to undo before exiting the formula.

    12. Use ALT+Enter for more text within a cell

    If you want to add a second line of text within a cell, use ALT+Enter.

    13. Use EDATE to move a date on by a full calendar month:

    Here’s how to use EDATE:

    =EDATE(15/01/16,+1) = 15/02/2016 (15th Feb 2016)

    =EDATE (15/01/2016,-2) = 15/11/2015 (15th Nov 2016)

    14. Use EOMONTH to move a date onto the end of the month:

    Here’s how to use EMONTH:

    =EOMONTH(15/01/2016,0) = 31/01/2016 (31st Jan 2106)

    =EOMONTH (15/01/2016,-2) = 30/11/2015 (30th Nov 2015)

    15. Remove spaces with TRIM

    TRIM is a useful function known by few people. It removes any spaces at the beginning of a value. This is useful if you are pulling in values from somewhere else.

    16. Repeat commands with F4 or Ctrl+Y

    In many cases, you may need to repeat your last action. Use F4 or Ctrl+Y; you can repeat many commands like applying the same borders, format, or insert a worksheet again.

    17. Quick access to cells with the Ctrl key and Shift key

    When you need to go to the first or last cell of a worksheet, no matter where you are, use Ctrl+Home, Ctrl+End combinations.

    And here is a pleasant bonus for you: add the Shift key to select everything on the way!

    Advertising

    18. Use Ctrl+ to create a timestamp

    If you need a date stamp and/or a timestamp in your document, there is no need to type a date and time! Use shortcuts Ctrl+ ; (date) Ctrl+Shift+ : (time). It works like a magic and helps to save your time and nerves.

    19. Use autosum shortcut for sum function anywhere

    Autosum shortcut – use Alt =. It is a “magic” shortcut of Excel to automatically insert a sum function.

    You can use this shortcut to sum rows, columns, or even an entire table in one step without wasting your time.

    20. Use data validation

    This is an amazing but underutilized tool in Excel, which can be used for a variety of things:

    • Create dependent drop-down lists;
    • Create drop-down lists;
    • Protect/restrict data input of specific cells (without the need for VBA macros).

    21. Use conditional formatting

    It can be used for various purposes such as color format or cell format of cells, rows or columns based on dependent cell values or formats.

    22. Use formula auditing

    This is a great tool to analyze and trace precedent or dependent cells, check errors and evaluate formulas.

    The “Watch Window” is a feature to keep a snapshot of an area of the spreadsheet, and then move to another area of the workbook – particularly valuable if you’re managing large spreadsheets or don’t have a second screen.

    23. Use Scenario Manager to generate summary outputs of a spreadsheet

    Scenario Manager (under “What-if Analysis”) enables users to generate high-level, summary outputs of a spreadsheet – without the need to replicate the entire workbook.

    It will present multiple scenarios of a spreadsheet in a succinct, high-level summary worksheet.

    24. Use INDIRECT to set up large tables

    INDIRECT makes it easy to set up tables which reference larger tables without a lot of referencing work or cutting and pasting; especially for dynamic spreadsheets.

    25. Use OFFSET for complicated calculations or formulas

    OFFSET can be useful for things like calculating YTD numbers or creating formulas that take data in rows and using in columns.

    The bottom line

    As you can see, when you have a boring or tedious job to do, the best way to do it fast is not looking for a way how to avoid it, but searching for the shortest variant to do it!

    That is why we suggest keeping in mind these Excel shortcuts that will help you to save a lot of time and nerves.

    If it seems hard for you to remember all them, you can print out the list of shortcuts and keep it on your worktable. Use it to search for some help when you need it, and over time, you’ll remember all shortcuts easily.

    Featured photo credit: Unsplash via unsplash.com

    Read Next