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7 Mistakes Your Brain Makes Every Day – And How To Fix Them

7 Mistakes Your Brain Makes Every Day – And How To Fix Them

You know your brain makes mistakes without you even realizing it, don’t you?

In fact, it’s probably making a few mistakes as you’re reading these words. Yep, you read that right. Your mind is full of biases based on your past experiences. And it’s not just you. That holds true for every one of us. It’s like we’re all inmates looking through the bars of a prison cell who have long forgotten that the bars even exist.

See, your beliefs imprison you, and your biases skew your perception. These biases are causing you make errors in judgment — all the time. And the worst part? You’re barely aware of it.

But the good news is that by paying attention to your thought patterns through a regular mindfulness practice you can become aware of mistakes as they happen. Here are 7 mistakes you can overcome using mindfulness:

1. You prioritize avoiding discomfort over achieving your dreams.

Ever sat through an awful movie at the cinemas because you’d paid good money for the ticket? You’re not alone. The truth is most of us would rather suffer through an awful movie rather than do something more enjoyable with our time. Why? Because we want to get our money’s worth.

“Evolutionary science” says that our tendency to avoid threatsas opposed to our tendency to maximize opportunities — gave us the best chance of survival from predators. And this tendency was passed on through the generations over time. You’re hard wired to prioritize loss minimization over opportunity maximization. We all are. But this is no longer required in today’s world. Some great entrepreneurs like Steve Jobs figured this out and lived their lives to the fullest.

A good way to approach things is to ask yourself what you want most out of life. Much like Steve Jobs did when he looked at the mirror each morning. You’ll naturally gravitate towards the things that matter most and give yourself the best chance of realizing your dreams.

2. You incorrectly predict the odds.

Imagine this. You toss a coin, which has 50/50 chance of turning up heads or tails. Let’s say the coin’s turned up tails for the last 23 consecutive times. Surely the next time you toss the coin it’s going to turn up heads. Right?

Wrong!

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The truth is the odds don’t change. They’re still 50/50. The past 23 tails don’t affect the probability of the next toss in any way whatsoever. Despite knowing this fact, you have this tendency to expect an irrational outcome based on past results. The gambler’s fallacy is based on this glitch in our thinking.

But there’s a simple solution: use a mindfulness-based approach. Here’s what the approach involves: Pause. Take a deep breath.

Taking a deep breath disconnects you from your irrational mental tendencies. It forces you to pause, and reconnects you with your rational self. It creates some spaciousness in your thinking. Do this and you’re much less likely to be seduced by your irrational thinking. Try it. I guarantee you’ll be impressed.

3. You convince yourself that your bad decisions are good.

Ever tried to convince yourself that buying that extra pair of shoes you didn’t need wasn’t such a bad decision after all? If so, you were hit by cognitive dissonance.

Cognitive dissonance occurs when you have two opposing ideas that you can’t simultaneously hold in your mind. You want to think of yourself as an astute decision-maker, and a lousy decision is directly opposed to this image. So you end up convincing yourself that the decision was a good one to make it consistent with your self-image.

The  best way to overcome cognitive dissonance? Be mindful of your tendency to rationalize bad decisions, so you’re more aware of when you’re doing it. And when you’re aware that you’re doing it, make a conscious effort to accept that you occasionally make bad decisions (and that’s fine as long as you learn from it). Because you’ve let go of the idea of being an astute decision-maker, you can now accept that you made a bad decision. The last step is to resolve to learn from the bad decision.

So by using mindfulness, you’ll have replaced your tendency to rationalize bad decisions with the ability to learn from them. Your decision-making skills can only improve over time.

4. You pay more attention to information that matches your beliefs.

Ever notice what happens when you buy a new car? You suddenly start seeing a whole lot of new cars on the road! This is because our brains passively seek out information that confirms our reality.

Do you tend to gravitate towards people who share your worldview, or away from them? I’m guessing you most of your friends have beliefs that are aligned with yours. There’s a term for it. It’s called confirmation bias. We are drawn to ideas and information that confirm our beliefs. And this means we become narrow-minded human beings with limited thinking and stifled creativity. Don’t get me wrong. I’m not saying you shouldn’t have friends who don’t share similar beliefs. What I am saying is, it is important for us to accept that other beliefs are equally valid, even if we don’t agree with them.

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The ability to do this is rare. But it’s essential for creativity and growth. It also means you don’t have to be stuck looking at things in the same way. If you want to overcome the limiting constraints of confirmation bias then use mindfulness to become aware of this tendency.

5. You confuse selection factors with results.

Do top universities like Harvard produce brilliant graduates because they have an awesome program? Or is it because they only select the smartest people to go through their program?

See, my bet is that the high achievers Harvard recruits would be successful regardless of the university they study in. But it’s likely that you incorrectly attribute Harvard graduates’ success to the institution rather than the selection process to get into the institution. Harvard only accepts high-quality candidates who are going to be successful no matter what.

Ralf Dobelli says that professional swimmers don’t acquire swimmer’s physiques because of rigorous training. It’s the other way round: they become professional swimmers because they were born with physiques suited to swimmingIn other words, their physiques are a factor for selection and not the result of their training.

So, why is this a problem? Because you attribute success to these wrong factors and (incorrectly) expect to succeed.

Here’s another example: Seeing a skinny model on TV drinking a calorie-packed drink leaves you with the impression that the contents are good for you. But we all know that nothing could be further from the truth. And yet, those images on the TV screen influence you to buy sugary drinks that will only take you further away from that perfect body you have been taught to crave.

So what can you do to counter this? Don’t take things at face value. Be mindful of the messages that are coming at you every day. More importantly, be mindful of how these messages impact your behavior.

6. You allow your perception to be manipulated.

Ever bought a car at a 20% discount from the advertised price? What about that pair of jeans that you saw advertised at $100 yesterday, but that is on sale at $50 “for today only”? Bargain, huh?

Now, what if I now told you the pair of jeans was actually worth $20? Still a bargain? Not so much. You’ve just fallen victim to the anchoring effect.

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The anchoring effect is a cognitive bias that gets you to rely too heavily on the first piece of information you receive. It assigns that first piece of information as the reference point – the anchor. Stores use it to convince you to buy all the time.

Imagine this. You walk into a clothing store. You’re greeted by this big sign, which reads, “SALE – ALL OUR SHIRTS ARE REDUCED FROM $100 TO $40. HURRY, SALE ENDS TODAY!”

And you think to yourself: “Wow, I wasn’t exactly in the market for a new shirt but this is such a steal. Over 50% off! After all, well-made clothes last longer than cheap ones.” So you buy it. The thing is, if the shirt had originally been priced at $40 you probably wouldn’t have felt like it was such a good deal. But when you saw it marked down from $100 to $40 that got you interested.

You were subconsciously influenced by the first $100 price you saw — presented to you by the store that was trying to sell you the shirt. We’re wired to make estimates based on comparisons. And in the absence of any other information, we unconsciously lean towards the first value we heard.

So how do you overcome this tendency? Be mindful of the anchoring effect. Be aware of this tendency to be subconsciously influenced by the first price you see. Be aware of where that first piece of information is coming from.

It all comes down to paying careful attention to what is happening in the present moment. And that essentially, is what mindfulness is all about. Being fully in the moment will help you to focus on all the relevant factors — right here and now. And this is bound to improve your decision-making abilities.

7. You don’t take control of your overwhelm.

Have you ever faced a situation where you had too many choices and ended up not making a decision at all? Welcome to the paradox of choice.

When we have too many options before us we often shut down. We get overwhelmed and walk away from the situation altogether. At other times we simply choose anything just to get the process over and done with. In today’s world of information overload this is increasingly a problem.

The solution? Narrow your options down. Systematically eliminate choices that are clearly not relevant to you before you start feeling overwhelmed. Pay more attention to what you want to get out of the situation and less attention to the choices. It helps to be really clear on your objectives.

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A great way to do this is to revisit your goals regularly. Be clear on what you want to accomplish each day and make a targeted to do list. Do this, and you’ll realize that a lot of the “choices” that are presented to you in the form of advertising aren’t relevant to you at all. You’ll spend more time on doing things that matter to you — and pay less attention to distractions that don’t really matter.

Here’s an analogy I use to explain mindfulness:

Imagine sitting on a beach watching the waves (your thoughts) on the ocean (your mind). You’re watching the entire ocean — including the waves as they rise and fall. It’s really peaceful and expansive. Sooner or later your attention gets caught up in one of the waves. You begin to identify with that one wave (one thought), and in that moment your awareness contracts. You’ve lost sight of the big picture (your mind and it’s patterns). The moment you become aware of this fact, you gently bring your attention back to your breath and broaden your focus so you’re watching the entire ocean again (your mind).

Doing this consistently is mindfulness practice. I see it as ‘meditation in action.’ And as your awareness grows you’ll become more conscious of your limiting thought patterns. You’ll become a lot more productive and you’ll live better.

The real secret to overcoming your brain’s tendencies to make mistakes.

For the next six months focus on creating a mindfulness practice. Using your breath as an anchor, watch your mind and its mental patterns in the present moment. Pay attention to what’s happening here and now. Do that, and you’ll be amazed and how many of these seven mistakes you overcome through self-awareness.

If you want to be free of the invisible chains that bind you, then commit yourself to a mindfulness practice. Become aware of your mental patterns. And then free yourself from these shackles that hold you back.

Forever.

Featured photo credit: YanLev via istockphoto.com

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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